Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, April 21, 2025, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:09 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES PUBLIC COMMENTS (on recording https://youtu.be/TCrwra2sJ28?t=38) Morgan Woodruff – 6607 Lang Lane, Weston. Woodruff addressed the Board that she is a digital creator and feels that the Village needs a larger digital footprint and more social media presence. Also stated that the Village needs a liaison to work with other communities with regard to events and community involvement. Jim Pinsonneault – 5002 Arrow Street, Weston. J. Pinsonneault addressed the Board with his resignation as Village Trustee. Sara Pinsonneault – 5002 Arrow Street, Weston. S. Pinsonneault addressed the Board with her disappointment in the recent election campaigning which appeared to be against Jim Pinsonneault. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/TCrwra2sJ28?t=687) 4. Approval of March 17, 2025, Board of Trustees Meeting 5. Approval of April 15, 2025, Special Board of Trustees Meeting Motion by Ermeling, second by Jordan to approve March 17, 2025, Board of Trustees meeting minutes and April 15, 2025, Special Board of Trustees meeting minutes. BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/TCrwra2sJ28?t=730) 6. Community Development Authority 7. Community Life and Public Safety (CLPS) 8. Everest Metro Police/Mountain Bay Metropolitan Police a. Mountain Bay Metro Police Commission (12-27-2024) b. Mountain Bay Metro Oversight Board (12-18-2024 and 02-26-2025) 9. Extraterritorial Zoning 10. Finance and Human Resources 11. Joint Review Board 12. Parks & Recreation 13. Plan Commission 14. Public Works 15. SAFER a. SAFER Fire Commission (01-14-2025 and 04-08-2025 DRAFT) b. SAFER Board (03-11-25 and 04-08-2025 DRAFT) 16. Tourism Commission 17. Refuse and Recycling ACKNOWLEDGE REPORTS FROM DEPARTMENTS 18. Administrator 19. Clerk 20. Finance 21. Fire/EMS 22. Parks & Recreation 23. Plan/Dev 24. Police 25. Public Works 26. Technology Motion by Ermeling, second by Jordan to acknowledge Item Nos. 7, 8a., 8b., 10, 13, 14, 15a., 15b., and 18-26. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Vacant ---- President Maloney moved item no. 42 on agreement of the Board to be heard at this time. WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/TCrwra2sJ28?t=1709) 27. Acknowledge March Building Permits 28. Acknowledge March Budget Status 29. Acknowledge Code Enforcement Report Motion by Cronin, second by Zeyghami to acknowledge Items 27 through 29. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- CONSENT AGENDA (on recording https://youtu.be/TCrwra2sJ28?t=1740) 30. Requests to pull items out of consent consideration 31. Approve Vouchers – check numbers 64029-64238 and 90196-90199 32. Renewal of Weights and Measures Licenses for the 2025-2026 Licensing Term 33. Renewal of Commercial Animal Establishment License for Ace Hardware for the 2025- 2026 Licensing Term 34. Renewal of Cigarette, Tobacco, and Electronic Vaping Licenses for the 2025-2026 Licensing Term 35. Approval of M&J Higuera Companies LLC d/b/a Osso Buco Ristorante New “Class B” Intoxicating Liquor License for 2024-2025 Licensing Term 36. Renewal of Lodging License for the 2025-2026 Licensing Term 37. Renewal of Salvage License for the 2025-2026 Licensing Term 38. Renewal of Adult Oriented Establishment License for the 2025-2026 Licensing Term 39. Renewal of Class “A” Fermented Malt Beverage & “Class A” Intoxicating Liquor, Class “B” Fermented Malt Beverage, Class “B” Fermented Malt Beverage & “Class B” Intoxicating Liquor Licenses for the 2025-2026 Licensing Term 40. Acknowledge Submittal of the 2024 Municipal Separate Storm Sewer System (MS4) Annual Report to the Wisconsin Department of Natural Resources 41. Action on consent agenda items BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Ermeling, second by Zeyghami to approve items 31 through 40. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- ORDINANCES 42. Ordinance 25-007: An Ordinance to Approve the Rezoning of 4803 Mesker Street From SF-L (Single Family Residential) To 2F (Two Family Residential) Zoning District, Village of Weston, Marathon County, Wisconsin (on recording https://youtu.be/TCrwra2sJ28?t=1425) Motion by Cronin, second by Jordan to approve Ordinance 25-007: An Ordinance to Approve the Rezoning of 4803 Mesker Street From SF-L (Single Family Residential) To 2F (Two Family Residential) Zoning District, Village of Weston, Marathon County, Wisconsin. Ermeling asked about comments from neighbors about rezoning the property. Higgins stated there was one email comment which was read into public record at the Plan Commission meeting. The Plan Commission recommended approval. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- RESOLUTIONS 43. Resolution 2025-007: A Resolution requesting a Marathon County Circuit Court Judge to Vacate the Entirety of North Horseshoe Drive and South Horseshoe Drive in the Everest Hilltop Addition, Village of Weston, Wisconsin (on recording https://youtu.be/TCrwra2sJ28?t=1923) Motion by Ermeling, second by Cronin to approve Resolution 2025-007: A Resolution requesting a Marathon County Circuit Court Judge to Vacate the BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Entirety of North Horseshoe Drive and South Horseshoe Drive in the Everest Hilltop Addition, Village of Weston, Wisconsin. Higgins explained that there was a subdivision platted on the east side of Alderson St. on the corner of Weston Ave. Since that Plat, the property remained vacant with unimproved roads and lots that were never developed. The owner is looking at selling the property, but the purchaser would like to purchase the entire property of about 20 acres. Since the Plat is over 20 years old, this results in a different process in vacating the Plat and streets. The Board would need to adopt a resolution vacating the streets and that would accompany the petition to the Circuit Court to vacate the Plat. The purchaser of the property would be responsible then for moving forward with further action. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 44. Resolution 2025-008 Resolution Authorizing the Total Number of Issued and Reserve “Class B” Liquor Licenses (on recording https://youtu.be/TCrwra2sJ28?t=2089) Motion by Ermeling, second by Cronin to approve Resolution 2025-008 authorizing the total number of issued and reserve “Class B” Liquor Licenses. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- UNFINISHED BUSINESS (on recording https://youtu.be/TCrwra2sJ28?t=2122) 45. Discussion and/or action on the Possible Revision to the Lease Agreement with the Town of Weston at 5209 Mesker Street Gebert stated this item was on the agenda as the Village has been having the conversation with the Town to update the lease and before a draft lease is presented, BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES would like to revisit some items and goals for a renegotiated lease. Utilities used by the Town would be difficult to determine, and they are likely a very small amount in comparison to the overall building, a flat per diem would be a good option. The rental amount for 2025 is $4,868.63 and in addition, the Town is responsible for a payment of phone and internet of $1,395.67. Discussion was held by the Board that in addition to the rental charge and per diem for phone and internet, there could also be a charge included for the use of the meeting room for the 12 Town meetings per year plus the number of elections which are held each year at an amount similar to $30 per use. NEW BUSINESS 46. Discussion and/or action on SAFER’s Usage of Additional Building Space in the Public Safety Building (on recording https://youtu.be/TCrwra2sJ28?t=2834) Motion by Cronin, second by Zeyghami to approve SAFER utilizing the additional space in the Public Safety Building. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 47. Discussion and/or action on Amendments to Chapter 10 Employee Conduct and Behavior of the Employee Personnel Policies and Procedures Handbook (on recording https://youtu.be/TCrwra2sJ28?t=2885) Motion by Ermeling, second by Zeyghami to approve the Finance and Human Resources recommendation regarding the amendments to Chapter 10 Employee Conduct and Behavior of the Employee Personnel Policies and Procedures Handbook with the exclusion of Section 10.03. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 48. Discussion and/or action on Amendments to Chapter 2 Administration of Local Government Agency of the Employee Personnel Policies and Procedures Handbook (on recording https://youtu.be/TCrwra2sJ28?t=2958) Motion by Zeyghami, second by Ermeling to approve the Finance and Human Resource Committee recommendation regarding the amendments to Chapter 2 Administration of Local Government Agency of the Employee Personnel Policies and Procedures Handbook. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 49. Discussion and/or action on Adoption of Sec. 2.11 Local Preference in Village Purchases in the Administration of Local Government Agency Chapter of the Employee Personnel Policies and Procedures Handbook (on recording https://youtu.be/TCrwra2sJ28?t=2990) Motion by Ermeling, second by Jordan to approve the Finance and Human Resources Committee recommendation regarding Sec. 2.11 Local Preference in Village Purchases in the Administration of Local Government Agency Chapter of the Employee Personnel Policies and Procedures Handbook. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 50. Discussion and/or action on Draft Request for Proposal (RFP) for Residential Refuse and Recycling Services (on recording https://youtu.be/TCrwra2sJ28?t=3024) Zeyghami asked for clarification on the proposal deadline date. Discussion was further held as to the proposal including the area for the large item drop off to be held, garbage being picked up at the municipal sites, and how would the old carts currently held by residents be handled. BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Cronin, second by Jordan to acknowledge the Request for Proposal for Residential Refuse and Recycling Services. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 51. Discussion and/or action on Fuller Street Reconstruction Bid Award (on recording https://youtu.be/TCrwra2sJ28?t=3318) Motion by Cronin, second by Zeyghami to approve Fuller Street Reconstruction Bid Award. Motion by Cronin, second by Zeyghami to amend prior motion to approve awarding the Fuller Street Construction Contract to Melvin, Inc. for a project bid amount not to exceed $3,665,318.81. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 52. Discussion and/or action on Spring Surplus Auction Items (on recording https://youtu.be/TCrwra2sJ28?t=3371) Motion by Ermeling, second by Zeyghami to approve the attached property surplus and authorize staff to sell/dispose of the items as listed with the proceeds of the ash logs to be used for the purchase and replacement of trees. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 53. Discussion and/or action on Hydraulic Hammer Attachment Purchase (on recording https://youtu.be/TCrwra2sJ28?t=3398) Motion by Cronin, second by Jordan to approve the purchase of a hydraulic hammer from Swiderski Equipment for $31,950. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- 54. Discussion and/or action on Accounts Receivable Write-Offs (on recording https://youtu.be/TCrwra2sJ28?t=3478) Motion by Ermeling, second by Zeyghami to approve the accounts receivable write-offs as presented. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- (on recording https://youtu.be/TCrwra2sJ28?t=3973) MOTION TO MOVE TO CLOSED SESSION Pursuant to Wis. Stat. § 19.85(1)(e), Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to wit: • Right-of-Way Negotiations for Weston Avenue (Von Kanel Street to Ryan Street) Motion by Ermeling, second by Jordan to go into closed session at 7:14 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- (Present in closed session: Cronin, Ermeling, Jordan, Maloney, Weiland, Zeyghami, Gebert, Wodalski, Brehm and Trautman) RECONVENE TO OPEN SESSION Motion by Cronin, second by Jordan reconvene to open session at 7:30 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- POSSIBLE ACTION ON CLOSED SESSION ITEMS (on recording https://youtu.be/TCrwra2sJ28?t=4063) • Right-of-Way Negotiations for Weston Avenue (Von Kanel Street to Ryan Street) Motion by Jordan, second by Ermeling to continue with offer from the Village to the property owner and deny the counteroffer. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- ATTORNEY REFERRALS None. BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ADMINISTRATOR REFERRALS None. REMARKS FROM TRUSTEES (on recording https://youtu.be/TCrwra2sJ28?t=3587) Weiland expressed concerns of the Board’s decision regarding trustee vacancy. Cronin expressed that if anyone has any questions of him, they can contact him directly and he would be available to answer them. Zeyghami commented of his experience both on commissions, Board, and the County. Ermeling would like to see on next month’s agenda the Board revisit the stipends for the trustees for the next term. REMARKS FROM THE PRESIDENT Maloney stated that he is disappointed with the statements that were made at the meeting about the Board. He supports Zeyghami as he is a citizen on the Board. FUTURE ITEMS Next meeting date(s): - Monday, May 19, 2025, at 6:00 p.m. ADJOURN Motion by Zeyghami, second by Jordan to adjourn at 7:32 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Weiland, Jamie YES Zeyghami, Hooshang YES Vacant ---- BOARD OF TRUSTEES MEETING MINUTES 04/21/2025 Prepared by: Pamela Brehm, Village Clerk