Finance Committee Meeting

MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Monday, July 13, 2020—5: 30 p. m. City Manager Andres Garza, Jr. declared a meeting of the City Council Finance Committee duly open for the transaction of business at 5: 39 p.m. Committee Members present were: Councilmember Russell Machann and Councilmember Alice Heard. Committee Member absent was: Mayor Tim Barker City Council Member present was: Councilmember Don Mueller, Councilmember Terry Freese and Councilmember Clifford Jackson. Staff members present were: City Manager Andres Garza, Jr., Assistant to the City Manager Brandi Jimenez, Finance Director Joan Andel, City Secretary Paula Favors, EMS Director John Kowalik, Emergency Management Coordinator Steve Johnson and Community Development Director Gwyn Teves. Staff member absent was: None. Visitors: Ms. Natalie Frels- The County Gin, Mr. Larry Janak-IDCUS and Mr. Rolando Escamilla-IDCUS. Public Comments. There were no public comments. The first item on the agenda was to review and consider minutes from the meeting held June 22, 2020. Councilmember Russell Machann made a motion to approve the minutes as presented. Councilmember Alice Heard seconded the motion. All voted in favor. The second item on the agenda was to review and consider Update on COVID- 19 and Coronavirus Aid, Relief, and Economic Security Act ( CARES Act). The City Staff update the Committee on COVID- 19 and the CARES Act. After some discussion, no action was taken. The third item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council approving the Interlocal Agreement with the Texas Municipal League Health Benefits Pool ( TML Health Benefits Pool) for medical, long-term disability, life, accidental death& dismemberment, for flexible spending account and health reimbursement account plans for city employees for the October 1, 2020 to September 30, 2021 Fiscal Year and authorizing the Mayor of the City of Wharton to execute all documents related to said agreements. City Secretary Paula Favors presented to the Committee the TML-Health Benefits Pool for the 2020- 2021 health insurance plan and the contribution of the previous year' s amount of$ 1250 to a Health Reimbursement Agreement( HRA) to offset the deductible or other medical expenses for City Staff. She stated that the City Staff looked into ways to assist employees with their medical expenses. She stated that the HRA would allow employees some flexibility to help assist them with future medical expenses. After some discussion, Councilmember Alice Heard made a motion to recommend to the City Council the approval of the Interlocal Agreement with the Texas Municipal League Health Benefits Pool ( TML Health Benefits Pool) for medical, long- term disability, life, accidental death& dismemberment, for flexible spending account and health reimbursement account plans for city employees for the October 1, 2020 to September 30, 2021 Fiscal Year. Councilmember Russell Machann seconded the motion. All voted in favor. The fourth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council awarding a contract for the Civic Center/EMS Roof Project and authorizing the Mayor of the City of Wharton to execute all documents related to said contract. Finance Director Joan Andel stated to the Committee that thei C ty staff had obtained bids for the Civic Center/ EMS Roof Project. She stated that all of the vendors were a member of the TIPS Cooperative Program and had been provided the same scope of work. She stated that the funds to pay for the project had been allocated in the 2019 Bond Funds. She stated that bids were received from Jaco and Prime. After some discussion, Councilmember Russell Machann made a motion to recommend to the City Council to award the contract for the Civic Center/EMS Roof Project to Jaco. Councilmember Alice Heard seconded the motion. All voted in favor. The fifth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council amending the agreement with IDC Inc. for engineering services for the FM 102 Relocation or FM 1301 to Hwy. 59 Expansion and Overpass Project and authorizing the Mayor of the City of Wharton to execute the agreement. Community Development Director Gwyn Teves stated to the Committee that on April 25, 2011, the Wharton City Council entered into an agreement with IDC Inc. for engineering services for the FM 102 Relocation or FM 1301 to Hwy. 59 Expansion and Overpass Project. She stated that the City staff had been working with TxDOT, SMC Consulting, Inc. and IDCUS on moving forward with the project. She stated that the project required additional services be provided by IDCUS. She presented the Committee with the amendment and additional cost information to continue with the services and contract for these services. After some discussion, Councilmember Russell Machann made a motion to recommend to the City Council the approval of the amendment to the agreement with IDC Inc. for engineering services for the FM 102 Relocation or FM 1301 to Hwy. 59 Expansion and Overpass Project. Councilmember Alice Heard seconded the motion. All voted in favor. The sixth item on the agenda was adjournment. Councilmember Alice Heard moved to adjourn. Councilmember Russell Machann seconded the motion. 1 voted in favor. The meeting adjourned at 6: 30 p. m. ka'" Andres Garza, Jr., Ci ger