Finance Committee Meeting
Regular MeetingWharton, TX · July 27, 2020
Minutes
MINUTES
OF
CITY OF WHARTON
FINANCE COMMITTEE MEETING
120 EAST CANEY STREET
WHARTON, TEXAS 77488
Monday, July 27, 2020—5:30 p.m.
City Manager Andres Garza, Jr. declared a meeting of the City Council Finance Committee duly
open for the transaction of business at 5: 33 p.m.
Committee Members present were: Councilmember Russell Machann and Councilmember
Alice Heard( via Zoom Meeting).
Committee Member absent was: Mayor Tim Barker.
City Council Member present was: Councilmember Clifford Jackson( via Zoom Meeting).
Staff members present were: City Manager Andres Garza, Jr., Assistant to the City
Manager Brandi Jimenez, Finance Director Joan Andel and
Community Development Director Gwyn Teves ( via Zoom
Meeting).
Staff member absent was: None.
Visitors: None.
Public Comments. There were no public comments.
The first item on the agenda was to review and consider minutes from the meeting held July 13,
2020. Councilmember Russell Machann made a motion to approve the minutes as presented.
Councilmember Alice Heard seconded the motion. All voted in favor.
The second item on the agenda was to review and consider a Resolution: A resolution of the
Wharton City Council approving a one- year extension for the City of Wharton Bank Depository
Services and authorizing the Mayor of the City of Wharton to execute all documents relating to
said contract. Finance Director Joan Andel stated to the Committee that on August 22, 2016, the
City Council approved a bank depository contract with Prosperity Bank for a three-year period of
October 1, 2016 thru September 30, 2019 with an additional one-year period not to exceed two
additional years.
She presented the agreement from Prosperity Bank renewing the agreement for
an additional year through September 30, 2021. After some discussion, Councilmember Russell
Machann made a motion to recommend to the City Council the approval of a one-year extension
for the City of Wharton Bank Depository Services. Councilmember Alice Heard seconded the
motion. All voted in favor.
The third item on the agenda was to review and consider FM 1301 Extension Advance Funding
Agreement and Memorandum of Understanding:
A. Resolution: A resolution of the Wharton City Council authorizing the new Advanced
Funding Agreement( CJ: 1412- 03- 038) to a Category 11 Project( construct new location roadway)
on system, generally described as Constructing the Extension of FM 1301 from SH 60 to US 59
in Wharton; between the City of Wharton and the Texas Department of Transportation and
authorizing the Mayor of the City of Wharton to execute the agreement.
B.
Resolution: A resolution of the Wharton City Council approving a Memorandum of
Understanding with the Texas Department of Transportation for (CJ: 1412-03- 038) to a Category
11 Project ( construct new location roadway) on system, generally described as Constructing the
Extension of FM 1301 from SH 60 to US 59 in Wharton; between the City of Wharton and the
Texas Department of Transportation and authorizing the Mayor of the City of Wharton to execute
the agreement. Community Development Director Gwyn Teves stated to the Committee that on
July 11, 2011, the Wharton City Council entered into a Local Transportation Project Advance
Funding Agreement to a Category 11 Project (Construct New Location Roadway) On System for
the construction of the extension of FM 1301 from SH 60 to US 59 to in Wharton, Texas. She
stated that the City staff had been working with TxDOT on moving forward with the project. She
stated that TxDOT is requiring a new AFA be executed with updated terms and language due to
the expanse of time that had passed since the original agreement. She stated that the modifications
in the new AFA were as followed:
The City will have final approval on any change orders.
The state will not be matching the funding with the original $2. 9 million in funds.
The City must concur with the lowest bidder selection prior to a contract award.
Total state funds to the project is estimated at$ 2, 286, 800.
After some discussion, Councilmember Russell Machann made a motion to recommend to the City
Council to authorize the new Advanced Funding Agreement ( CJ: 1412- 03- 038) to a Category 11
Project ( construct new location roadway) on system, generally described as Constructing the
Extension of FM 1301 from SH 60 to US 59 in Wharton; between the City of Wharton and the
Texas Department of Transportation and to authorize a Memorandum of Understanding with the
Texas Department of Transportation for( CJ: 1412- 03- 038) to a Category 11 Project( construct new
location roadway) on system, generally described as Constructing the Extension of FM 1301 from
SH 60 to US 59 in Wharton; between the City of Wharton and the Texas Department of
Transportation. Councilmember Alice Heard seconded the motion. All voted in favor.
The fourth item on the agenda was adjournment. Councilmember Russell Machann moved to
adjourn. Councilmember Alice Heard seconded the mot* n. All voted in favor.
The meeting adjourned at 6: 00 p.m.
Andres Garza, Ir., Ci# Minager
Agenda
CITY OF WHARTON
FINANCE COMMITTEE MEETING
Monday, July 27, 2020
5:30 PM
CITY HALL
NOTICE OF
CITY OF WHARTON
FINANCE COMMITTEE MEETING
Notice is hereby given that a Finance Committee Meeting will be held on Monday, July 27, 2020
at 5:30 PM at the Wharton City Hall, 120 East Caney Street, Wharton, Texas, at which time the following
subjects will be discussed to-wit:
SEE ATTACHED AGENDA
Dated this 23rd day of July 2020.
By:
Andres Garza, Jr., City Manager
I, the undersigned authority, do hereby certify that the above Notice of Meeting of the
Finance Committee Meeting is a true and correct copy of said Notice and that I posted a true and correct
copy of said Notice on the bulletin board, at City Hall of said City or Town in Wharton, Texas, a place
convenient and readily accessible to the general public at all times, and said Notice was posted on July 23,
2020, at 4:30 p.m. and remained so posted continuously for at least 72 hours preceding the scheduled time
of said Meeting.
Pursuant to V.T.C.A. Gov. Code Section 551.001 et seq., the City of Wharton City Council of Wharton,
Texas will hold a meeting by Teleconference on Monday, July 27, 2020 at 5:30 p.m. at City Hall, 120 E.
Caney St., Wharton, Texas 77488.
Join the meeting:
https://zoom.us/j/92924569111?pwd=ejhjOWVKMC9aNGtla210Mk5pYXVuQT09
To dial in by phone:
+1 346 248 7799 US (Houston)
833 548 0282 US Toll-free
Meeting ID: 929 2456 9111
Password: 357217
If you wish to provide comments during the Public Comments portion of the meeting, submit an email
before 3:00 p.m. Monday, July 27, 2020 to pfavors@cityofwharton.com and provide your name, address,
telephone number and the agenda item on which you wish to speak.
City Staff will send an email providing instructions for commenting during public participation via
videoconference directly to those registered to comment. The same rules apply to telephone comments as
to in-person comments. They must be no more than 3 minutes in length.
Dated this 23rd day of July 2020.
CITY OF WHARTON
By:
Paula Favors
City Secretary
AGENDA
CITY OF WHARTON
Finance Committee Meeting
Monday, July 27, 2020
City Hall - 5:30 PM
Pursuant to V.T.C.A. Gov. Code Section 551.001 et seq., the City of Wharton City Council of
Wharton, Texas will hold a meeting by Teleconference on Monday, July 27, 2020 at 5:30 p.m. at
City Hall, 120 E. Caney St., Wharton, Texas 77488.
Join the meeting:
https://zoom.us/j/92924569111?pwd=ejhjOWVKMC9aNGtla210Mk5pYXVuQT09
To dial in by phone:
+1 346 248 7799 US (Houston)
833 548 0282 US Toll-free
Meeting ID: 929 2456 9111
Password: 357217
If you wish to provide comments during the Public Comments portion of the meeting, submit an
email before 3:00 p.m. Monday, July 27, 2020 to pfavors@cityofwharton.com and provide your
name, address, telephone number and the agenda item on which you wish to speak.
City Staff will send an email providing instructions for commenting during public participation
via videoconference directly to those registered to comment. The same rules apply to telephone
comments as to in-person comments. They must be no more than 3 minutes in length.
Call to Order.
Roll Call.
Public Comments.
Review & Consider:
1. Minutes from the meeting held July 13, 2020.
2. Resolution: A resolution of the Wharton City Council approving a one-year extension for
the City of Wharton Bank Depository Services and authorizing the Mayor of the City of
Wharton to execute all documents relating to said contract.
3. FM 1301 Extension Advance Funding Agreement and Memorandum of Understanding:
A. Resolution: A resolution of the Wharton City Council authorizing the new
Advanced Funding Agreement (CJ:1412-03-038) to a Category 11 Project (construct new
location roadway) on system, generally described as Constructing the Extension of FM
1301 from SH 60 to US 59 in Wharton; between the City of Wharton and the Texas
Department of Transportation and authorizing the Mayor of the City of Wharton to
execute the agreement.
B. Resolution: A resolution of the Wharton City Council approving a
Memorandum of Understanding with the Texas Department of Transportation for
(CJ:1412-03-038) to a Category 11 Project (construct new location roadway) on system,
generally described as Constructing the Extension of FM 1301 from SH 60 to US 59 in
Wharton; between the City of Wharton and the Texas Department of Transportation and
authorizing the Mayor of the City of Wharton to execute the agreement.
Adjournment.
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