White Plains Urban Renewal Agency

THE CITY OF WHITE PLAINS Official Proceedings of the Common Council Vol. 104 City of White Plains, N.Y., February 26, 2018 No. 4 THE CITY OF WHITE PLAINS OFFICERS Mayor . . . . . . . . . . . . . . . . . . THOMAS M. ROACH Council President . . . . . . . . . JOHN MARTIN City Clerk . . . . . . . . . . . . . . . ANNE McPHERSON COUNCIL MEMBERS: Nadine Hunt-Robinson Milagros Lecuona John Kirkpatrick John M. Martin Dennis E. Krolian Beth N. Smayda A Special Meeting of the Common Council held Monday, February 26, 2018 called for six o'clock in the evening in the Mayor's Conference Room, Mayor Roach presiding and the following members present: Mr. Brasch, Mrs. Hunt Robinson, Mr. Kirkpatrick, Mr. Krolian, Mrs. Lecuona, Mr. Martin. This Special Meeting was for the purpose of discussing: Capital Projects: Capital Project No. C5507 entitled Renovations to City Facilities FY 2018; Brookfield Commons Project Phase II; Proposed Light Industrial Mixed Use 2 Zone; Pilot Bikeshare Program; and to offer only ordinances to be disposed of at the March 5, 2018. ; Communication from Corporation Counsel. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. 206 COMMON COUNCIL MINUTES February 26, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS In 2013, the City established the Energize NY Benefit Financing Program ("Program") as authorized by New York State under the provisions of the New York General Municipal Law. This program authorized the Energy Improve- ment Corporation ("EIC"), a local development corporation, to make funds available to qualified property owners for the installation of renewable energy systems and energy-efficiency measures. The Common Council at that time authorized the City to join the EIC and enter into agreement regarding each parties obligations under the program. The enabling provisions of this program were recently amended by New York State to eliminate barriers the State identified as preventing the program from reaching its full potential. These changes will allow the City's program to use monies available from the State and State authorities and permit a more flexible loan program for commercial properties. The City's Program has been amended to conform to the amendments in the enabling legislation adopted by New York State. These changes will require the agreement between the City and the EIC to be amended to reflect those changes in the laws. Accordingly, an ordinance authorizing the Mayor or his designee to execute an amended agreement, in a form approved by the Corporation Counsel, between the City and the EIC to reflect those changes in the State law and City Code is submitted herewith for your consideration. _____________________________________ John G. Callahan Corporation Counsel Dated: February 22, 2018 Mr. Martin offered only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor or his designee to execute an amended agreement with the Energy Improvement Corporation ("EIC"), setting forth the duties and obligations of each party in connection with the White Plains' participation in the Energize New York Benefit Program in accordance with Article 5-L of the General Municipal Law as recently amended." Communication from Corporation Counsel. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 26, 2018 COMMON COUNCIL MINUTES 207 To the Honorable Mayor and Members of the Common Council of The City of White Plains: Submitted herewith is an ordinance authorizing the settlement of tax review proceedings. These proceedings were brought on behalf of the owner(s) or lessee(s) of the properties located at 10 Westview Avenue, 15 Lake Street, 26-32 Mamaroneck Avenue, 44 Mamaroneck Avenue, 31-37 Court Street, 12 Quar- ropas Street, 88-104 Mamaroneck Avenue, 125 Lake Street, 18 Belway Place, and 245 Mamaroneck Avenue, White Plains, NY. The Law Department has reviewed the proposed settlements with our Assessor, who recommends them. Based upon our review, it is my opinion that the settlements are appropriate and should be accepted. The locations of the properties involved, the reductions in assessed value, as well as the amounts to be refunded, are set forth in the accompanying ordinance. _____________________________________ John G. Callahan Corporation Counsel Dated: February 22, 2018 Mr. Martin offered only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains in relation to certain tax review proceedings." Communications from Chairman, Capital Projects Board and Environmental Officer. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MEMBERS OF THE COMMON COUNCIL: The Capital Projects Board has recommended a capital project for Renova- tions to City Facilities to make capital improvements, address structural problems and lower maintenance costs to various City facilities other than Fire Houses or Parking Structures as part of the FY 2017-2018 Capital Improvement Program. Submitted herewith is legislation which would authorize the Mayor to direct the Commissioner of Public Works to enter into various contracts to undertake the renovations at various City facilities. The attached legislation authorizes the Mayor to direct the Budget Director to amend the Capital Projects Fund by establishing Capital Project No. C5507, entitled "Renovations to City Facili- ties FY 2018" as follows: 208 COMMON COUNCIL MINUTES February 26, 2018 REVENUES C5507-08810 Serial Bonds $151,500 EXPENDITURES C5507-4.005 Finance and Auditing $ 1,500 C5507-8.106 Major Additions-Improvements 150,000 $151,500 ________________ ________________ It is further requested that issuance of $151,500 in serial bonds be authorized and that the Mayor be authorized to direct the Commissioner of Finance to advance funds to this project pending the receipt of the bond proceeds. Finally, it is requested that the Mayor be authorized to direct the Commissioner of Finance to receive and disburse funds accordingly. Respectfully submitted, _____________________________________ Thomas M. Roach, Chairman February 23, 2018 February 21, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL SUBJECT: CAPITAL PROJECT NO. C5507 RENOVATIONS TO CITY FACILITIES FY 2018 Capital Project No. C5507, entitled "Renovations to City Facilities FY 2018," has been reviewed for compliance with the N.Y. State Environmental Quality Review (SEQR) regulations. This project involves capital improvements to address structural problems and lower maintenance costs for various city facilities, not including Police or Fire Department facilities, as part of the FY 2017-2018 Capital Improvement Program. This project represents a Type II Action under SEQR regulations in that it represents the routine maintenance, repair or standard upgrading of existing municipal facilities. Type II actions are determined under SEQR not to have a significant effect on the environment. It is recommended that the Common Council (a) designate itself to serve as the Lead Agency for the environmental review of the proposed action; and (b) find the proposed action to be a Type II Action under SEQR regulations, requiring no additional SEQR review or findings. A resolution making the necessary findings and determinations is offered for the Common Council's consideration. February 26, 2018 COMMON COUNCIL MINUTES 209 Respectfully submitted, _____________________________________ Rod Johnson Environmental Officer Mr. Martin moved to table an environmental resolution entitled, "Environmental Findings Resolution regarding Capital Project No. C5507, entitled Renovations to City Facilities FY 2018." Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains to amend the Capital Projects Fund by establishing Capital Project No. C5507 entitled, "Renovation to City Facili- ties FY 2018." Mr. Martin moved to offer only an ordinance entitled, "Bond Ordinance dated March 5, 2018, authorizing the issuance of $151,500, aggregate principal amount serial bonds of the City of White Plains, County of Westchester, State of New York, to finance the cost of the construction or reconstruction of various City owned buildings." Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Submitted herewith for your consideration is an ordinance authorizing the Commissioner of Public Works to accept an amendment to the existing license agreement (15-958) from the County of Westchester, dated March 2016 for snow and ice control on 17.11 miles of County Roads within the City limits during the period from October 1, 2015 through September 30, 2020. The parties now desire to amend the agreement for the limited purpose of clarifying the scope of services, which includes making the termination of the agreement mutual and increasing the rates payable to the City of White Plains, from the previous year for services rendered. We feel that this amendment is favorable to the City of White Plains. 210 COMMON COUNCIL MINUTES February 26, 2018 Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance authoriz- ing amendments to the 2015-2020 contract between the City of White Plains and the County of Westchester in relation to snow removal from County roads." Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Submitted herewith for your consideration is an ordinance authorizing the Commissioner of Public Works enter into a license agreement to allow the City of White Plains to install flow monitoring equipment within the Westchester County Trunk Sewer System at certain locations in the system, for monitoring, that will be beneficial to the City of White Plains. The purpose of this agreement is to allow the City to place and maintain flow monitoring equipment in existing County trunk mains to obtain sanitary sewer flow information to be used in conjunction with the flow monitoring software currently being developed by the Department of Public Works. This data will provide actual flow data of the sanitary sewer flows throughout the city and will allow us to develop more accurate models for current and future flows which are necessary to assure long term reliability along with potential improvements that may be required for both minor and major development sites in the City. This license agreement is for one (1) year and there are no costs associated with it. We feel this agreement is favorable to the City of White Plains. Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works February 23, 2018 February 26, 2018 COMMON COUNCIL MINUTES 211 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor, or his designee, to enter into a license agreement with Westchester County to allow the City to install flow monitoring equipment in the Westchester County Trunk Sewer System." Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Submitted herewith for your consideration is an ordinance authorizing the Mayor, or his designee, to enter into an agreement with the New York City Water Board and Westchester County Water District No. 1 (WCWD No. 1,) to prepare a report studying water demand management planning strategies. The City of White Plains is the largest municipal water user of the WCWD No. 1 and the NYC Water Board wishes to offer certain assistance to WCWD No. 1 and the City of White Plains with respect to preparing a water demand management plan. Through a request for proposals process, the New York City Water Board has selected and retained a team of water demand management experts to serve as a consultant to prepare a plan to assist in water conservation efforts and demand management. The New York City Water Board will assume all costs and expenses incurred by the consultant during the development of this plan, which will be completed in accordance with the approved contract scope of work. This consultant, who is experienced in the development of water demand management plans, will collaborate and work in good faith with both the WCWD No. 1 and the City of White Plains to complete a plan that the City can utilize to stress conservation and enhance water resource management within the City's water system. This agreement is for one (1) year and all costs will be borne by the New York City Water Board. Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works February 23, 2018 212 COMMON COUNCIL MINUTES February 26, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor or his designee, to enter into an agreement with the New York City Water Board and Westchester County Water District I, to provide consultants to assist with preparing a Water Demand Management Plan." Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS The City of White Plains has had a long-term contractual relationship with Verizon for the provision of telephone services to the City. The aforementioned contracts have been negotiated on terms favorable to the City. Verizon New York, Inc. ("Verizon") desires to enter into a new three (3) year agreement with the City for a monthly rate of $18.00 per Intellipath line (We have been able to negotiate a price lower than the NY State contract rate of $23.00.) The term of this three (3) year contract will be measured from the date of the execution of this agreement by all parties. In order for the pricing to remain extant, the City must execute this agreement on or before March 6, 2018. It would be in the best interests of the City to enter into this agreement with Verizon. Submitted for your consideration is an ordinance authorizing the Mayor or his designee to execute this agreement for telecommunication services to be provided by Verizon. Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor or his designee, to enter into a contract with Verizon New York, Inc. for continued phone service." February 26, 2018 COMMON COUNCIL MINUTES 213 Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Following is a list of special events, noted along with their sponsoring agency, which will require street closures in White Plains during 2018: White Plains Farmers Market — Sponsored by the City of White Plains Wednesdays, April 25, 2018 — November 21, 2018 Saturdays, June 2, 2018 — November 17, 2018 Time: 6:00 a.m. — 4:00 p.m. Description: Farmers and various related vendors visit White Plains each week to sell their produce and products to the public. Street to be closed: Court St between Main Street and Martine Ave. Cinco de Mayo — Saturday, May 5, 2018 — Sponsored by the White Plains BID Time: 6:00 a.m. — 10:00 p.m. (Including set up and breakdown) Event: 2:00 p.m. — 7:00 p.m. Description: A celebration of Cinco de Mayo including Mexican food, Latin music, band, DJ, Additional: Outdoor cooking and the selling of alcohol. Street to be closed: Mamaroneck Avenue from East Post Road to Maple Avenue Answer To Cancer-5K Road Race & Event — Sunday, May 20, 2018 — Sponsored by the White Plains BID, White Plains Hospital and the Recreation and Parks Department Time: 4:00 a.m. — 4:30 p.m. (Including set up and break down) (Event from 8:30 a.m. — 1:30 p.m.) Description: Road Race and Block Party/Festival Street Closure for Race: 7:45 a.m. — 10:00 a.m. Streets to be closed for Race: Main Street from Church Street to Broadway; North Broadway from Main Street to Holland Avenue; Holland Avenue to Haarlem Avenue; Haarlem Avenue to Glenn Street; Water Street from Ferris Avenue to Church Street; Church Street from Water Street to Hamilton Avenue; Barker Avenue from MLK Blvd. to Church Street. Park Avenue, from North Broadway to Church Street. Church Street, from Park Avenue to Hamilton Avenue. Streets to be Closed for Block Party/Festival: Court Street between Martine Avenue and Main Streets 214 COMMON COUNCIL MINUTES February 26, 2018 Memorial Day Parade — Monday, May 28, 2018 — Sponsored by the City Time: Parade begins at 10:00 a.m. Description: March from Church Street and Main Street to White Plains Rural Cemetery. Location: Church Street to White Plains Rural Cemetery Street Closures: Intermittent closures: Church Street, Main Street, N. Broadway from Main Street to Rural Cemetery between 10:00 a.m. — 1:00 p.m. Juneteenth Parade and Festival — Saturday, June 9, 2018 — Sponsored by the Juneteenth Committee Time: Parade start time is Noon. See below for parade and festival street closure times. Description: Parade to be followed by Festival: Entertainment on Showmobile, food cultural vendors and children's activities. Streets to be closed: Mamaroneck Avenue, beginning at Bloomingdale Road, north along Mamaroneck Avenue to Main Street, with the ending point on Main Street at E.J. Conroy Drive. Main Street will be closed from MLK Blvd. to E.J. Conroy Drive. 9:00 a.m. — 3:00 p.m. Festival street closures: MLK Blvd. between Quarropas and Martine Avenue 7:00 a.m. — 8:00 p.m., which includes set up and break down. Overtime Costs: Those incurred by the Departments of Public Works and Public Safety will be reimbursed to the City by the Juneteenth Parade and Festival Committee. 6th Annual White Plains Downtown Criterium Bike Race/Vendor Expo — Saturday, June 2, 2018 — Sponsored by the White Plains Downtown Criterium Time: Noon — 11:30 p.m. including set up and break down. Races begin at 3:00 p.m. and end by 10:00 p.m. Description: A series of Bike Races for (5) different race categories attracting over 200 racers from nine states. All proceeds will benefit the Westchester County Affiliate of the National Council on Alcoholism and Drug Dependence, Inc. Streets to be closed: Court Street from Main Street to Martine Avenue; Mamaroneck Ave. from Martine Ave. to Maple Avenue; Quarropas Street from Mamaroneck Avenue to MLK Blvd.; Dr. Martin Luther King Blvd. from Quarropas St. to Martine Avenue; and Martine Ave. from Mamaroneck Avenue to Dr. Martin Luther King Blvd. Mitchell Place will be open in both directions during the event. Overtime Costs: Those incurred by the Departments of Public Works and Public Safety will be reimbursed to the City by the Criterium Bike Race Committee. Summer Solstice Celebration — Tuesday, June 19, 2018 — Sponsored by the White Plains BID Time: 11:00 a.m. — 10:30 p.m. (Including set up and breakdown) Event: 5 p.m. — 9:00 p.m. Description: Live music, fresh food and drink in White Plains on the longest day of the year. Additional: Outdoor cooking and the selling of alcohol. Street to be closed: Court Street between Main Street and Martine Avenue. February 26, 2018 COMMON COUNCIL MINUTES 215 Get On Your Mat for Mental Health — Wednesday, June 20, 2018 — Sponsored by the Mental Health Association Time: 5:00 p.m. — 11:00 p.m. (Immediately following the Farmers Market) Description: Outdoor yoga event Street to be closed: Court Street between Main Street and Martine Avenue Overtime Costs: Those incurred by the Departments of Public Works and Public Safety will be reimbursed to the City by the Mental Health Association. Dancing Under the Stars — Wednesdays, July, 11, 18, 25 and August 1, 8, 15, 22, 2018 — Sponsored by the Recreation and Parks Department Time: 5:00 p.m. — 11:00 p.m. (Immediately following the Farmers Market) Description: Outdoor music and dancing Street to be closed: Court Street between Main Street and Martine Avenue National Night Out on Crime — Tuesday, August 7, 2018 — Sponsored by the Public Safety Department Time: 12:00 p.m. — 1:00 a.m. Description: An annual event hosted by the City. Streets to be closed: Three lanes on the east side of South Lexington Avenue between Martine Avenue and Quarropas Street will be closed to vehicular traffic from Noon until 11:00 p.m. White Plains Jazz Fest — Sunday, September 16, 2018 — Sponsored by the Recreation and Parks Department Time: 6:00 a.m. — 8:30 p.m. (including setup and breakdown) Event runs from Noon — 5:30 p.m. Description: Jazz music, food and fun. Additional: Outdoor cooking of food. Street to be closed: Mamaroneck Avenue between Main Street & Martine Avenue Outdoor Movie — Movie: TBD — Saturday, September 22, 2018 — Sponsored by the City of White Plains Time: 4:00 p.m. — 11:00 p.m. Description: A family movie in the heart of the downtown. Costumes are encouraged. Popcorn will be served. Streets to be closed: Court Street between Main Street and Martine Avenue Oktoberfest — Sunday, October 7, 2018 — Sponsored by the White Plains BID Time: 5:00 a.m. — 10:30 p.m. (including setup and breakdown) Event runs from 1:00 p.m.— 6:00 p.m. Description: A German festival featuring German food, culture and music Additional: Outdoor cooking of food and selling of alcohol. Streets to be closed: Mamaroneck Avenue between Maple Avenue and East Post Road. Overtime Costs: Those incurred by the Departments of Public Works and Public Safety will be reimbursed to the City of White Plains by the White Plains BID. Halloween Frightfully Fun Festival — Sunday, October 28, 2018 (Rain Date November 4, 2018 — Sponsored by the Recreation and Parks Department Time: 7:00 a.m. — 9:00 p.m., including set up and break down. 216 COMMON COUNCIL MINUTES February 26, 2018 Description: A Halloween celebration with showmobile, stage performances, vendors, inflatables and a parade. Streets to be closed: Court Street between Main Street and Martine Avenue White Plains New Year's Eve Spectacular — Monday, December 31, 2018 — Sponsored by the City of White Plains Time: 12:30 p.m. — 4:00 a.m., including set up and break down. (Event runs from 10:00 p.m. — 12:30 a.m. Description: New Year's Eve celebration, featuring music, entertainment and fireworks. Streets to be closed: Mamaroneck Avenue from Main Street to Martine Avenue; Main Street from Dr. Martin Luther King Blvd. to North Broadway; Dr. Martin Luther King Blvd. from Quarropas Street to Main Street; Church Street from Main Street to Hamilton Avenue; Court Street from Martine Avenue to Main Street; and Martine Avenue from Mamaroneck Avenue to South Lexington Avenue. The Department of Public Works has no objection to these events if offered in good taste and with proper consideration given to the convenience and safety of pedestrians, shoppers, and the general public. We ask that the Common Council waive all deposits and permit fees for the Departments of Public Works, Building, and Public Safety. This Department has conferred with the Departments of Parking, Public Safety, Recreation and Buildings and offers the following comments: 1. The White Plains Business Improvement District (WPBID) shall secure insurance for each event and notify the local businesses that may be affected by either an event or any street closures. 2. All sponsoring agencies will secure insurance satisfactory to the City of White Plains for each event. Any insurance shall list the City as additionally insured. 3. The Department of Public Works or the Department of Public Safety may slightly modify at the time of the event, what portions of the sidewalk or roadway that may or may not be closed during any event. At no time, will passage for the public be completely obstructed. During any street closure, the sponsor shall assure that all participants provide an emergency lane that is a minimum 10 feet in width and be maintained at all times. 4. No motor vehicles shall be driven on or parked upon, the sidewalk at any time. 5. The cooking of food shall be limited to the locations as determined prior to the start of the event, and any vendor shall obtain a permit from the Westchester County Department of Health. 6. Any tents or structures must be properly anchored and approved by the Building Department of the City of White Plains. 7. No garbage, trash, food or liquids of any kind, shall be disposed of on the roadway or sidewalk. All garbage must be placed in plastic bags by the vendor for disposal by the Department of Public Works. February 26, 2018 COMMON COUNCIL MINUTES 217 8. In the case where the property owner is a participant in the event, that property owner shall be responsible to clean and maintain the sidewalk in front of, or adjacent to, the owners' property. Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works Dated: February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the closure of certain portions of public streets for certain events and celebrations taking place in 2018." Communication from Commissioner of Public Works. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS We have again received a request from the St. Patrick's Day Parade Committee and the White Plains Business Improvement District (BID) for permission to conduct the annual White Plains St. Patrick's Day Parade, which will be held on Saturday, March 10, 2017 at Noon. The street closure is expected to begin at 9 a.m. The parade route will start at the Bloomingdale Road and Mamaroneck Avenue intersection and proceed north along Mamaroneck Avenue to Main Street, with the ending point just past City Hall. The parade will consist of bands, marching groups and floats. In addition, the following restaurant establishments along the parade route have requested a one-day sidewalk café permit on March 10, 2018, to operate sidewalk cafes during the hours between Noon and 4:00 p.m. Only those restaurants that have had DPW sidewalk café permits in the past, or new cafés pending approval will be eligible for the one day permit. All applicable rules, regulations and insurance requirements would apply. The current list of eligible restaurants is as follows: Lilly's - 169 Mamaroneck Avenue Hudson Grille - 165 Mamaroneck Avenue Freebird Kitchen & Bar - 161 Mamaroneck Avenue Brazen Fox - 175 Mamaroneck Avenue 218 COMMON COUNCIL MINUTES February 26, 2018 Lazy Boy Saloon - 154B Mamaroneck Avenue Whiskey Creek - 154 Mamaroneck Avenue Ron Blacks Beer Hall - 181 Mamaroneck Avenue Brother Jimmy's BBQ - 147 Mamaroneck Avenue The BID will secure insurance for the event, and it is understood that the Common Council desires to waive all Department of Public Works deposits and permit fees. Overtime costs incurred by the Departments of Public Works and Public Safety will be reimbursed to the City by the St. Patrick's Day Parade Committee. Submitted for your deliberation is legislation authorizing the Mayor to direct the Commissioner of Public Works to issue the necessary permits for closure(s) of the public rights-of-way and to authorize café approvals. Respectfully submitted, _____________________________________ Richard G. Hope Commissioner of Public Works February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the closure of certain public streets and appropriate parking restrictions on March 10, 2018 for a Saint Patrick's Day Parade sponsored by the White Plains Saint Patrick's Day Parade Committee and the White Plains Business Improvement District (BID)." Communication from Commissioner of Recreation and Parks. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE HON. MAYOR AND COMMON COUNCIL OF THE CITY OF WHITE PLAINS: Re: Retain Services of U.S. Olympian, Maritza Correia-McClendon, for Jump In and Swim Submitted herewith for your consideration is a request for the Mayor or his designee to enter into an agreement with U. S. Olympian, Maritza Correia- McClendon, to appear as a featured guest at various swim programs offered in connection with the city-sponsored "Jump In and Swim" program from March 22—24, 2018. Ms. McClendon will be compensated a total of $5200 for the appearances. Various organizations in the community will contribute $3750 to February 26, 2018 COMMON COUNCIL MINUTES 219 the cost of the program and the remaining $1450 will come from the current operating budget. Therefore, it is further requested that the Mayor be authorized to direct the Budget Director to amend the FY 2017-2018 budget of the Department of Recreation and Parks as follows: INCREASE REVENUES: E007-06275 Contributions $3,750 INCREASE EXPENDITURES: E007-4.023 Program Services $3,750 Finally, the Commissioner of Finance is directed to receive and disburse funds accordingly. Respectfully submitted, _____________________________________ Wayne D. Bass Commissioner of Recreation & Parks February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor or his designee, to enter into an agreement with U.S. Olympian Athlete Maritza Correia-McClendon to appear as a featured guest at various swim programs offered in connection with the City-sponsored Jump in and Swim Program from March 22-24, 2018." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 6, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: On December 4, 2017, the Common Council enacted an ordinance to enter into a contract with Peg Consulting, LLC, to provide Evaluation services for the Youth Bureau's 21st Century Community Learning Center STEAM Academy for a period October 23, 2017 to June 30, 2018. The compensation for the performance of all such services as outlined in the contract was not to exceed thirty nine thousand two hundred dollars ($39,200). 220 COMMON COUNCIL MINUTES February 26, 2018 Youth Bureau has come to realize that there was an error as was written in the original contract. The correct name of the consulting company is PEGassist consulting, LLC and not PEG consulting, LLC. The period and compensation for the services shall remain the same. I am requesting that the Mayor and Common Council approve this name correction and to enter into contract with PEGassist Consulting, LLC to provide the services as set forth in the contract for a compensation not to exceed $39,200. Respectfully Submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance amending an ordinance to execute a consultant contract to provide evaluation services for the 21st Century Community Learning Center STEAM Academy." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 6, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: On August 7, 2017 the Common Council enacted an ordinance to enter into a contract with Children's Village for Bravehearts Division, to recruit youth peer advocates to implement the RoseBuds program. The contract period was from July 15, 2017 to October 30, 2017 with compensation not to exceed nineteen thousand dollars ($19,000). On September 5, 2017, the Common Council enacted an ordinance to increase the compensation for the Children's Village for Bravehearts Division from $19,000 dollars to $20,000 dollars without change to the contract period. The New York State Unified Court System (UCS) has agreed to roll over the unused funds of $5,647 from the New York State Division of Criminal Justices Services, allowing the funds to be used for services by the Children's Village for Bravehearts Division by extending the contract period as needed. The compensa- tion for the services shall remain the same at twenty thousand dollars ($20,000). February 26, 2018 COMMON COUNCIL MINUTES 221 I am requesting that the Mayor and Common Council approve extending the contract period for the Children's Village Bravehearts Division from October 31, 2017 to June 30, 2018 as set forth in the new contract. Respectfully Submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains further amending an ordinance adopted August 7, 2017, to authorize a contract with Children's Village for Bravehearts Division to recruit youth peer advocates to implement the Rosebuds Program." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 16, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: The Westchester County Invest In Kids Program has awarded the City of White Plains Youth Bureau $35,000 to continue our Higher Aims Program, for one year starting January 01, 2018 and ending on December 31, 2018. This program will be conducted in both the Middle Schools & High School to provide youth in the City of White Plains with positive youth development after school services to strengthen their success and lead them on a path to college or work careers. I am requesting that the Mayor be authorized to enter into a contract with the Westchester County to receive these funds. It is also requested that the Mayor authorize the Budget Director to amend the Fiscal Year 2017/18 Youth Development Fund as follows: Increase Estimated Revenue: HAP18 - 02257 WC/Invest In Kids $35,000 Increase Appropriations: HAP18 - 1.800 Part Time Salary $25,967 HAP18 - 2.001 FICA $1,986 HAP18 - 2.020 MTA PR Tax $88 222 COMMON COUNCIL MINUTES February 26, 2018 HAP18 - 4.910 Program Supplies $5,327 HAP18 - 4.970 Travel $1,632 Total $35,000 Respectfully submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor or his designee, to execute a contract to accept, on behalf of the City of White Plains (through its Youth Bureau), an award from the Westchester County Invest In Kids Program to be used to continued the Higher Aims Program and to authorize the Budget Director to amend the FY 2017-2018 Youth Development Fund to reflect this Award." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 16, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: On February 6, 2017, the Common Council enacted an ordinance accepting a grant from The New York State OASAS for a total funding not-to-exceed One Million Five Thousand Eight Hundred Forty Eight Dollars ($1,005,848), for a five year period starting on January 1, 2017 and ending on December 31, 2021. The purpose of the grant is to continue the White Plains Youth Bureau's Project Hope Program, providing alcohol and substance abuse prevention services to the City of White Plains. On December 4, 2017, the Common Council approved the second year funding of hundred eighty four thousand eight hundred sixty two dollars ($184,862), for the period January 1, 2018 to December 31, 2018. The New York State OASAS has approved an additional eight hundred thirty two dollars ($832) to bring staff up to the 2018 minimum wage increase of $11 per hour and three thousand five hundred sixty nine ($3,569 — of which $2,677 will be allotted now and the balance of $892 in April of 2018) to be used solely to February 26, 2018 COMMON COUNCIL MINUTES 223 provide salary and related fringe benefit increase for direct care staff. With these additions, the new funding amount will be hundred eighty nine thousand two hundred sixty three dollars ($189,263). I am requesting that the Mayor and Common Council receive the additional funds from OASAS and that the Mayor authorize the Budget Director to amend the Fiscal Year 2017/18 Youth Development Fund accordingly. Current Modified Budget Budget Increase Estimated Revenue: OAS18 - 02266 NYS OASAS $184,862 $189,263 Increase Appropriations: OAS18 - 1.100 Appt. Salaries $92,768 $92,768 OAS18 - 1.800 Part time Salaries $36,767 $40,519 OAS18 - 2.001 FICA $9,910 $10,197 OAS18 - 2.020 MTA PR Tax $441 $454 OAS18 - 2.101 NYS Emp. Pension $17,130 $17,479 OAS18 - 2.201 Employee Health Insurance $25,397 $25,397 OAS18 - 2.204 NYS Health Ins. Admin Charge $36 $36 OAS18 - 2.301 Dental Insurance $1,357 $1,357 OAS18 - 2.407 Optical Insurance $349 $349 OAS18 - 4.910 Program Supplies $107 $107 OAS18 - 4.950 Direct Services $600 $600 Total $184,862 _________ $189,263 _________ _________ _________ Respectfully submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains authorizing the Mayor to direct the Budget Director to amend the Youth Bureau Budget to accept an additional $4,401 funding from the New York State Office of Alcohol and Substance Abuse ("OASAS"), for the White Plains Youth Bureau's Project Hope, and amend the Fiscal Year 2017-2018 Youth Development Fund." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. 224 COMMON COUNCIL MINUTES February 26, 2018 February 16, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: The Westchester County Invest In Kids Program has awarded the City of White Plains Youth Bureau $45,000 to continue our "Step Up!" Program for one year starting January 01, 2018 to December 31, 2018. This program will address the needs of White Plains most at-risk African American and Hispanic male youth. The program will include coordinating steering committee; outreach and case management; and youth-police partnership training. Step Up! Program will build community trust, skills and knowledge so that all youth have true opportunity for success. I am requesting that the Mayor be authorized to enter into a contract with the Westchester County to receive these funds. It is also requested that the Mayor authorize the Budget Director to amend the Fiscal Year 2017/18 Youth Development Fund as follows: Increase Estimated Revenue: STEP18 - 02257 WC/Invest In Kids $45,000 Increase Appropriations: STEP18 - 1.800 Part-time Salary $34,099 STEP18 - 2.001 FICA $2,609 STEP18 - 2.020 MTA PR Tax $116 STEP18 - 4.910 Program Supplies $2,926 STEP18 - 4.940 Contracted Services $3,250 STEP18 - 4.970 Travel $2,000 Total $45,000 Respectfully submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance authoriz- ing the Mayor or his designee, to enter into a contract with the Westchester County Invest In Kids Program to accept an award on behalf of the City of White Plains (through its Youth Bureau), to continue the Step Up Program, for the period of January 1, 2018 through December 31, 2018, and to amend the FY 2017-2018 Youth Development Fund to reflect said Award." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. February 26, 2018 COMMON COUNCIL MINUTES 225 Carried. February 16, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: The Westchester County Invest In Kids Program has awarded the City of White Plains Youth Bureau $45,000 to continue our Healthy & Fit for Life Program for one year starting January 1, 2018 and ending on December 31, 2018. The Healthy & Fit for Life program will encourage White Plains youth to incorporate good nutrition and fitness into their daily lives, provide life skills training to help them combat the risk factors that support negative behaviors and provide counseling support to address the barriers that prevent leading a safe, healthy, and drug free life. I am requesting that the Mayor be authorized to enter into a contract with the Westchester County to receive these funds. It is also requested that the Mayor authorize the Budget Director to amend the Fiscal Year 2017/18 Youth Development Fund as follows: Increase Estimated Revenue: HFL18 - 02257 WC/Invest In Kids $45,000 Increase Appropriations: HFL18 - 1.800 Part Time Salary $36,052 HFL18 - 2.001 FICA $2,758 HFL18 - 2.020 MTA PR Tax $123 HFL18 - 2.101 NYS Emp. Pension $2,624 HFL18 - 4.910 Program Supplies $2,468 HFL18 - 4.970 Travel $975 Total $45,000 Respectfully submitted, _____________________________________ Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance authoriz- ing the Mayor or his designee, to enter into a contract with the Westchester County Invest In Kids Program to accept an award on behalf of the City of White Plains (through its Youth Bureau), to continue the Healthy and Fit for Life Program for the period of January 1, 2018 through December 31, 2018, to amend the FY 2017-2018 Youth Development Fund to reflect said Award." Communication from Commissioner of Parking. 226 COMMON COUNCIL MINUTES February 26, 2018 Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. TO THE MAYOR AND MEMBERS OF THE COMMON COUNCIL OF THE CITY OF WHITE PLAINS Over the past year there has been an increasing interest and desire to explore alternative modes of transportation. One alternative is dockless bicycle sharing ("bikeshare"), which has been spreading rapidly throughout the United States. If maintained and operated properly, bikesharing could be a beneficial carbon free form of transportation. Submitted herewith, for your review and appropriate action, is a proposed ordinance amending Title IV of the White Plains Municipal Code, Chapter 4-28 entitled "Bikeshare Operators". This ordinance was drafted with provisions establishing an initial period to evaluate the effectiveness of the bikeshare system; provide fees for the use of the City's right-of-way; ensure that the operators are properly insured and provide a mechanism to remove bicycles that impede the public's use of the right-of-way. I, therefore, respectfully request that the Mayor and the Common Council give consideration to approving the above-noted ordinance. Respectfully submitted, _____________________________________ John P. Larson, Commissioner of Parking Date: February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains amending Title IV of the White Plains Municipal Code by adding Chapter 4-28 entitled, "Bike Share Operators." Communication from Director, Youth Bureau. Mr. Martin moved that the communication be tabled to March 5, 2018. Mrs. Lecuona seconded the motion. Carried. February 26, 2018 COMMON COUNCIL MINUTES 227 February 6, 2018 TO THE HONORABLE MAYOR AND MEMBERS OF THE COMMON COUNCIL: On July 5th 2017, the Common Council enacted an ordinance accepting a combined grant in the amount of $41,794 from The New York State Unified Court System ($30,000) and the New York State Division of Criminal Justice Services ($11,794), for the implementation of the ROSEBuds Pilot Program, to be administered by the City of White Plains Youth Bureau. ROSEBuds program identify and train a local supervisor and youth leaders to deliver and supervise advocacy to court-involved adolescent girls and deliver advocacy to approximately 10 girls. On September 5, 2017 the Common Council enacted an ordinance accepting an additional $1,914 from The New York State Unified Court System bringing their new funding total to $13,708 and extending the funding period to September 30, 2018 with no change to the New York State Division of Criminal Justice Services. The total funding from both The New York State Unified Court System ($30,000) and the New York State Division of Criminal Justice Services ($13,708) together is $43,708. The New York State Unified Court System, has agreed to carry forward the unused funds of $5,647 from The New York State Division of Criminal Justice Services, thereby increasing the total funds for The New York State Unified Court System from $13,708 to $19,355 and reducing the funds for The New York State Division of Criminal Justice Services from $30,000 to $24,353 while the funding period and the base amount of $43,708 remains unchanged. I am requesting that the Mayor and Common Council approve this amend- ment without any change to the Fiscal Year 2017/18 budget in Youth Develop- ment Funds. Increased Estimated Revenue: Current Modified Budget Budget ROSE - 02233 NYS Unified Court System. $13,708 $19,355 ROSE - 02212 NYS Division of Criminal $30,000 $24,353 Justice Services TOTAL $43,708 _________ $43,708 _________ _________ _________ Increase Appropriations: ROSE - 1.200 CSEA Salary $12,006 $12,006 ROSE - 2.001 FICA $919 $919 ROSE - 2.020 MTA Pr. Tax $41 41 ROSE - 2.101 NYS Pension $1,921 $1,921 ROSE - 2.201 Health Ins. $601 $601 ROSE - 3.011 Program Supplies $8,220 $8,220 ROSE - 4.004 Consultants $20,000 $20,000 ROSE - 4.023 Administrative Costs $0 $0 TOTAL $43,708 _________ $43,708 _________ _________ _________ 228 COMMON COUNCIL MINUTES February 26, 2018 Respectfully submitted, Frank Williams, Jr. Director February 23, 2018 Mr. Martin moved to offer only an ordinance entitled, "Ordinance of the Common Council of the City of White Plains further amending an ordinance adopted July 5, 2017 by the Common Council of the City of White Plains to implement and fund the Rosebuds Pilot Program." The Special Meeting continued with discussion as follows: Capital Project No. C5507 entitled Renovations to City Facilities FY 2018; Brookfield Commons Project Phase II; Proposed Light Industrial Mixed Use 2 Zone; a Pilot Bikeshare Program. On motion of Council President Martin, seconded and duly carried, the Common Council adjourned the meeting. Anne M. McPherson, CMC City Clerk