Library Board

W.HIT&FIS.H com ,UnJlfV' - - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OCTOBER 14, 2020 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present: Anne Shaw Moran, Chair; Sarah Ericson, Vice Chair/Tamarack Federation Representative; Trevor Gonser, Treasurer; Cheryl Hyland, Trustee (via phone). Others Present: Director Joey Kositzky, Secretary 1) CALL TO ORDER The meeting was called to order at 7:00 pm 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Director Kositzky updated the Trustees on the COVID-19 Task Force Meeting and the Fall 2020 Montana Shared Catalog meeting that she had attended. 4) OLD BUSINESS a) Approve the September 9, 2020 Trustees' Minutes Page 2 Board of Trustees' Minutes October 14, 2020 MOTION: Trustee Hyland made a motion to approve the September 9, 2020 Board of Trustees' minutes. Trustee Gonser seconded the motion. The motion passed unanimously. b) TIF/Remodeling Update Trustee Ericson reported that she had been in touch with Malmquist Construction to confirm that they were still on board for the remodeling project. Director Kositzky informed the Trustees that Jeff Brown, City Parks and Rec Department, had contacted Steve Armstrong from Platt Electric for an estimate on replacing the overhead light fixtures. Jeff will be installing one of their light fixtures so we can determine if it produces more light than what we now have. The Trustees directed Kositzky to ask for the price of an individual fixture for the purpose of potential project phasing. c) COVID-19 Phase II Director Kositzky reported that during the COVID-19 Task Force meeting Oct. 14 that there were a few libraries in the State that closed for two weeks due to exposure to the virus, and others that were opening. She also reported that one of the larger libraries was considering temporarily terminating computer use as they were finding it too difficult to sanitize them. (WCL computers are not currently available to patrons). Checking with the Whitefish Community Library (WCL) staff weekly she assured the Trustees that all were comfortable with our current procedure and if, in the future, it becomes necessary to revert to curbside service only we had a procedure in place. d) WLA Report Trustee Hyland reported that the Whitefish Library Association (WLA) had exceeded by several thousand dollars the amount they had raised through the Whitefish Community Foundation (WCF) Great Fish Challenge. She shared that the WCF directors had expressed the opinion that the participants would benefit more if the amount raised was immediately deposited in their checking accounts. Distribution of matching funds would be presented on October 26. Chair Moran thanked Hyland and Kositzky for the exceptional work they had put forth in the Great Fish 2020 campaign . e) Policies and Procedures See agenda item g) Review Website Accessibility Policy/OCR Page 3 Board of Trustees' Minutes October 14, 2020 f) Financials Trustees reviewed financials and had no concerns with the figures. g) Review Website Accessibility Policy/OCR Trustees reviewed three policies. 2026 . Website Access Policy, 2027. Accessibility Policy, and 2028. Hotspot Policy. Moran requested that Kositzky get legal counsel to review the policies prior to board action. Approval on policies 2026. and 2027. were postponed until reviewed and approved by City Attorney Angela Jacobs. Kositzky then presented Policy 2028. Hotspot Policy for review. MOTION: Trustee Gonser made a motion to approve 2028. Hotspot Policy with the correction "Hotspots and devices may be borrowed for two weeks on a first come first serve basis" rather than one week. Trustee Hyland seconded the motion. Motion passed unanimously. Kositzky will provide electronic copies of the policies to Trustees. h) Review Youth Services Librarian Position Director Kositzky presented a job description and explanation for the Trustees to consider adding a Youth Services Librarian Position as a new position. After discussion it was agreed that Kositzky would check with the City Human Resources Department as to requirements for reclassification of the current Library Technician position, and submit a draft budget to show the impact the new position would have on the current and future budgets. i) Other Old Business Chair Moran explained the procedure for advertising the multiple Trustees' positions that are available to fill. Trustees requested Chair Moran proceed with advertising the position. a) New Meeting Date Page4 Board of Trustees' Minutes October 14, 2020 Trustees requested Director Kositzky and Trustee Gonser to investigate different online meeting programs before the November meeting, which occur in a virtual format. Moran and Gonser both noted that it may be appropriate for the WCL to secure professional Zoom licenses for future meetings. Chair Moran stated goals that should be addressed in future meetings are preliminarily proposed as follows: January - Trustee Orientation Process February - Director's Evaluation March - Review Guiding Principles Trustees concurred with this focus for early 2021. The next meeting will be remote November 18, 2020 at 7pm. 6) ADJOURNMENT MOTION: Trustee Ericson made a motion to adjourn the meeting. Trustee Gonser seconded the motion. Motion passed unanimously. Meeting adjourned at 8:25 pm. Date /I I ff ;;)_o Date Next meeting November 11, 2020;(subject to change) (To access remote Meeting: Join Zoom Meeting https://mt-gov .zoom. us/j/94178677132 Meeting ID: 941 7867 7132 Dial by Telephone +1 646 558 8656 or +1406 444 9999 Find your local number: https://mt-gov.zoom.us/u/atlD9IVsy