Library Board

WMIT&FISH com , un, IT'tf✓' - - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING JANUARY 13, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present (via ZOOM): Anne Shaw Moran, Chair; Sarah Ericson, Vice Chair/Tamarack Federation Representative; Trevor Gonser, Treasurer; Richard Hildner, Trustee; Deb Bond, Trustee; Jessica Tubbs, Trustee-in-Training Others Present: Angela Jacobs, City of Whitefish Attorney; Library Director Joey Kositzky, Secretary 1) CALL TO ORDER The meeting was called to order at 7:04 pm via ZOOM 2) COMMUNICATIONS FROM THE PUBLIC None Chair Moran suspended the agenda to move Trustee training orientation to the beginning of the meeting. 5) NEW BUSINESS: b) Trustee Training Page 2 Board of Trustees' Minutes January 13, 2021 Chair Moran informed the new Trustees of the basic obligations of new appointees to the Board of Trustees emphasizing information on open meeting laws and fiduciary responsibilities. She then introduced City Attorney Angela Jacobson who spoke to the role of the Trustees the level of statutory autonomy given to the autonomy of the library Board. Director Kositzky gave a brief summary on the relationship between the Whitefish Community Library (WCL) and the different entities involved in order to be recognized by the Montana State Library. Comments and questions were responded to and Chair Moran thanked Attorney Jacobs for her contribution to the training. It was agreed that further orientation would be covered in a special meeting to be held via ZOOM on January 27, 2021 at 7:00 pm . 3) DIRECTOR'S REPORT Director Kositzky and the Trustees discussed the library's proposed computer use. It was agreed that computer use would be remain unavailable until more COVID-19 numbers could be reviewed. The Trustees concurred that further discussion be held at the January 27, 2021 meeting. Director Kositzky questioned funding for the replacement of the overhead lights. Chair Moran asked that the Director have a proposal prepared for the regular February meeting. OLD BUSINESS: a) Approve November 18, 2020 Trustees' Minutes Chair Moran clarified the voting procedure for approving minutes stating that although a Trustee had not attended a meeting for the minutes being approved they could still vote . MOTION: Vice Chair Ericson made a motion to approve the November 18, 2020 Trustees' Minutes. Trustee Deb Bond seconded the motion. Motion passed unanimously. b) TIF/Remodeling Update Page 3 Board of Trustees' Minutes January 13, 2021 Director Kositzky reported that she was hoping to begin remodeling in February after the new flooring is installed in the Community Room. c) COVID-19 Phase II Director Kositzky reported that staff is still comfortable with the current protocol for COVID-19. d) WLA Report Chair Moran advised that the WLA had not met prior to the Trustees' meeting so there was nothing new to report. e) Policies and Procedures No new policies were proposed; however, Director Kositzky noted that the two policies previously approved (Website Access Policy" and "Accessibility Policy" had been misnumbered in the drafts previously provided to the Board for approval). She recommended approving corrected numbers as follows: f) Correction for Policy 2026 . Website Access Policy to Policy 2030 MOTION: Trustee Hildner made a motion to approve the corrected Website Access Policy 2030. Vice Chair Ericson seconded the motion. Motion passed unanimously. g) Correction Policy 2027. Accessibility Policy to Policy 2029. Trustee Hildner made a motion to approve the corrected Accessibility Policy to 2029. Vice Chair Ericson seconded the motion. Motion passed unanimously. h) Financials The financial report is deferred to the regular February 10, 2021 Trustees' meeting. i) OCR update The OCR update is deferred to the regular February 10, 2021 Trustees' meeting.  Page4 Board of Trustees' Minutes January 13, 2021 j) Other old business None 5) NEW BUSINESS: a) Next Meeting Date The next meeting of the Board of Trustees will be a special Trustee Orientation meeting January 27, 2021 at 7:00 pm. c) Other New Business None 6) ADJOURNMENT MOTION: Trustee Bond made a motion to adjourn the meeting. Trustee Hildner seconded the motion. Motion passed unanimously. Meeting adjourned at 9:35 pm. Respectfully submitted: irector Joo/ K sitzky, Secretary ( c~ _____,; ,__ _ _ _ _~ Anne Shaw Moran, Chair ---./' --- -,1.--1- 1 /1 Date d_--+- ,2 _ _