Library Board

W.H,IT&FISIH. com ,,UnJTV - - LIBRARY - - WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING NOVEMBER 18, 2020 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present (via ZOOM): Anne Shaw Moran, Chair; Sarah Ericksen, Vice Chair/Tamarack Federation Representative; Trevor Gonser, Treasurer. Others Present: Library Director Joey Kositzky, Secretary; Tracy Cook, Montana State Library Director Services to Libraries, Host 1) CALL TO ORDER The meeting was called to order at 7:04 pm 2) COMMUNICATIONS FROM THE PUBLIC None Chair Moran suspended the agenda to move the Trustee/Trustee-in-Training candidate interviews to the beginning of the meeting. 5) NEW BUSINESS: b) Trustee/Trustee-in-Training Candidate Interviews Three candidates were interviewed: Richard Hildner, Deb Bond and Jessica Tubbs. Interviews and a question and answer period followed with each candidate. Page 2 Board of Trustees' Minutes November 18, 2020 MOTION: Trustee Gonser made a motion that candidate Richard Hildner be recommended to fill the remainder of Cheryl Hyland's vacancy. Trustee Ericson seconded the motion. The motion passed unanimously. MOTION: Trustee Ericson made a motion that candidate Deb Bond be recommended to fill the vacancy of Kris Lierboe. Trustee Gonser seconded the motion. The motion passed unanimously. MOTION: Trustee Gonser made a motion the candidate Jessica Tubbs be recommended to fill the Trustee-in-Training position. Trustee Ericson seconded the motion. Motion passed unanimously. Chair Moran advised that she would write a letter to the Mayor and City Council summarizing the WCL Board's appointment recommendations and request that it be an action item on the next City Council agenda so that the positions could hopefully be filled prior to year-end. She then closed the Trustee/Trustee in Training interview portion of new business and the meeting resumed with the Director's Report. 3) DIRECTOR'S REPORT Library Director Kositzky gave a brief summary of OCR progress to be discussed further in Old Business. 4) OLD BUSINESS a) Approve October 14, 2020 Board of Trustees' Minutes Trustee Ericson made a motion to approve the October 14, 2020 Board of Trustees' Minutes. Trustee Gonser seconded the motion. The motion passed unanimously. b) TIF/Remodeling Update Page 3 Board of Trustees' Minutes November 18, 2020 Trustee Ericson confirmed that Malmquist Construction is prepared to begin the remodeling project as soon as the library is ready. Library Director Kositzky shared the information from Platt Electric on the cost of replacing overhead lighting. c) COVID-19 Phase II Library Director Kositzky reported that she and her staff are in weekly communication both individually and as a group to discuss protocol followed in the library. She also reported that staff agreed that opening an extra hour Monday through Thursday would benefit the community. Hours were changed from 10am-2pm to 10am-3pm. This results in no extra hours for staff. d) WLA Report (Whitefish Library Association) Chair Moran reported on the successful 2020 Great Fish Challenge the WLA participated in. The challenge resulted in over $22,000 to be used to replace the carpeting in the Heckathorn Community Room with wood grained plank flooring. She also reported that the WLA had completed the 2019 Great Fish Challenge used to purchase juvenile non-fiction and audio books. e) Policies and Procedures The Trustees reviewed two policies (2026. Website Access Policy and 2027. Accessibility Policy) to bring WGL into compliance to satisfy OCR. f) Policy 2026 . Website Access Policy MOTION: Trustee Gonser made a motion to approve Policy 2026. Website Access Policy. Trustee Ericson seconded the motion. Motion passed unanimously. g) Policy 2027 Accessibility Policy MOTION: Trustee Gonser made a motion to approve Policy 2027 . Accessibility Policy. Trustee Ericson seconded the motion. Motion passed unanimously. h) Financials Page 4 Board of Trustees' Minutes November 18, 2020 No updated financials were available from the City since those previously circulated. i) OCR Update Library Director Kositzky reported that Mark Whitcher with Utmost Graphics would be submitting an invoice for his time in updating the WCL website to bring it into compliance. She also reported that no further correspondence from the DEO or OCR had been received by City Attorney Angie Jacobson or the library director. j) Review Youth Services Librarian Position Library Director Kositzky reported that Human Resources Supervisor Sherri Saracco advised that the City of Whitefish had approved the addition of a Youth Services Librarian Position. Kositzky suggested deferring action on this so she can research impacts on the WCL budget and get guidance from the City to refine the position description language for the WCL Board's approval and report back. Kositzky requested a deferment in order to get clarification from the City as to impacts on the WCL budget and approval of the job description. k) Other Old Business Library Director stated that Library Technician Kelly Peppmeier had turned in her resignation. Kelly has three school age children at home and felt her focus should be on her family at this time. Staff will present Kelly with a thank you note and gift card. The WCL Board asked that Kositzky also express their appreciation to Kelly for her service. Chair Moran included her thank you to Trustee Cheryl Hyland who submitted her resignation for personal reasons. Trustees agreed both Kelly and Cheryl will be missed. 5) NEW BUSINESS a) Next Meeting Date Page 5 Board of Trustees' Minutes November 18, 2020 The next meeting has been tentatively scheduled for Wednesday, January 13, 2021 provided City Attorney Jacobs is available for Trustee orientation. Wednesday, January 20, 2021 was agreed to for an alternative should the City Attorney not be available. c) Other New Business None 6) ADJOURNMENT MOTION: Trustee Ericson made a motion to adjourn. Trustee Gonser seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:12 pm. Respectfully submitted: D te (__ / Anne Shaw Moran, Chair I 'Date