Library Board

(Offl Uni TV' - - LIBRARY - - wHITEFIsH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING JULY 14, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH, MT Trustees Present: Sarah Ericson, Chair/Tamarack Federation Representative; Richard Hildner, Trustee; Jessica Tubbs, Via Zoom Trustees Not Present: Trevor Gonser, Deb Bond Others Present: Library Director Joey Kositzky, Secretary 1) CALL TO ORDER The meeting was called to order at 7: 10 pm. 2) COMMUNICATIONS FROM THE PUBLIC None 3) DIRECTOR'S REPORT Director Kositzky reported that the carpet cleaning was delayed until July 30, 2021 due to unforeseen circumstances. She also reported that she had sent a spring bouquet to Missoula Public Library from the Trustees and Staff for their grand opening . The Trustees agreed to reimburse Kositzky $59 . Page #2 Trustees' Minutes July 14, 2021 4) OLD BUSINESS a) Approve June 9, 2021, Board of Trustees' Meeting Minutes MOTION : Trustee Hildner made a motion to approve the June 9 2021 Board of Trustees' Meeting Minutes . Trustee Tubbs seconded the motion. Motion passed unanimously. b) Policies and Procedures MOTION: Policy 2012 . Loaned Materials from Other Libraries Trustee Tubbs made a motion to approve Policy 2012. Trustee Hildner seconded the motion. Motion passed unanimously. Policy 2023. Use of Library Computers MOTION: Trustee Tubbs made a motion to approve Policy 2023 . Library Card Policy with the following changes: 1) replace "one hour rule" with "time limit for user"; 2) replace "cannot damage computers" with "shall not damage computers"; 3) add "users use of computers" following "patron's' of computers". Trustee Hildner seconded the motion . Motion passed unanimously. c) WLA Report Kositzky reported that the Association had not met since the last Trustees' meeting but would report on the July 22, 2021 WLA meeting at the September Trustees' meeting . d) Financials Page #3 Trustees ' Minutes July 14, 2021 Kositzky reported that the May 2021 and June 2021 financials had not yet been finalized by the City Finance Director and would be presented to the Trustees at the September meeting . e) Budget Chair Ericson gave a brief report on her meeting with Dana Smith, City Manager, and Director Kositzky. f) COVID-19 Update Director Kositzky noted the rise in COVID cases in the Flathead Valley and met with staff to determine their thoughts on continued staff masking. With the realization that there were very few library users wearing masks it was agreed staff would continue wearing masks when interacting with the public. g) Fund Advisors WCL Quasi Endowment Chair Ericson updated the Trustees on Treasurer Gonser's absence due to his job responsibilities during fire season . He and Director Kositzky will meet with the Whitefish Community Foundation upon his return and present the Trustees' approved and signed resolution to replace former Chair Moran's fund advisory position with Treasurer Gonser. h) Remodeling/Overhead Lighting Update Director Kositzky reported that the remodeling project had been completed and she had sent Bear Baranowski and Malmquist Construction a thank you note. i) Other Old Business None NEW BUSINESS a) Next Meeting Date b) Election of Officers Chair Ericson requested that a) the next meeting date and b) election of officers be discussed together. She also requested that her position of Tamarack Federation Representative be reinstated as she had been elected to Chair the Tamarack Federation for the 2022 year. Richard moved by acclamation that the following Page #4 Trustees' Minutes July 14, 2021 positions be accepted: Sarah Ericson , Tamarack Federation Representative; Deb Bond, Vice Chair; and Trevor Gonser remain Treasurer. It was agreed that there would be no August meeting unless something came up that needed immediate attention . The next meeting will be September 8, 2021. c) Gift Donations None d) Other New Business There was discussion concerning the library parking lot issues during events not associated with the library. Trustee Hildner offered to bring the issue at the City Council meeting and report back to the Trustees . 6) ADJOURNMENT: Trustee Tubbs made a motion to adjourn the meeting. Trustee Hildner seconded the motion. Motion passed unanimously. Meeting adjourned at 7:55 pm. Respectfully submitted: / ',~, 104 .7 Ld I) 1i/1 k<t- 1 Joey Kos,tzky, Secf, taiv Date ( L Date