Library Board

- - LIB Y- -- WHITEFISH COMMUNITY LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING SEPTEMBER 8, 2021 WHITEFISH COMMUNITY LIBRARY 9 SPOKANE AVE WHITEFISH , MT Trustees Present: Sarah Ericson, Chair/Tamarack Federation Representative; Richard Hildner, Trustee; Trevor Gonser, Treasurer; Deb Bond, Trustee, via Zoom; Jessica Tubbs,Trustee, Via Zoom Others Present: Library Director Joey Kositzky, Secretary; Mary Drew Powers, WCL Staff; Joy Hawley, WCL Staff 1) CALL TO ORDER The meeting was called to order at 7:02 pm. Chair Ericson suspended the agenda to accommodate Whitefish Community Library staff. Discussion followed concerning the impact on the library from new residents, tourists and events not sponsored by the library. Suggestions were made as to how the Trustees could advocate for the library in the future. Trustee Hildner suggested a special strategic planning sessions with staff and Trustees after which the Trustees could present a working document prioritizing the most important issues. Chair Ericson resumed the regular agenda. 2) COMMUNICATIONS FROM THE PUBLIC None Page #2 Trustees' Minutes September 8, 2021 3) DIRECTOR'S REPORT Director Kositzky clarified her communications with the City concerning the parking lot painting of handicap space, parking spaces and fire lane. 4) OLD BUSINESS a) Approve July 14, 2021, Board of Trustees' Meeting Minutes MOTION: Trustee Gonser made a motion to approve the July 14, 2021 Board of Trustees' Meeting Minutes . Trustee Hildner seconded the motion . Motion passed unanimously. b) Policies and Procedures MOTION: Policy 2022 . Library Meeting Room Trustee Tubbs made a motion to approve Policy 2022 . Trustee Hildner seconded the motion. Motion passed unanimously. Trustee Tubbs suggested a few minor changes in the application form agreed to by applicants which Kositzky will incorporate. c) WLA Report Kositzky reported that the Association was investigating different endowment opportunities for future donations. She also reported on the status of the Great Fish carpet project. d) Financials Trustees had no questions on the end of the year financial report.  Page #3 Trustees' Minutes September 8, 2021 e) Budget Trustees had no concerns or questions regarding the current 2022 budget. f) COVID-19 Update Director Kositzky reported that the library was still following the CDC guidelines recommending masks be worn in the library. Staff have all been vaccinated and will continue to wear their masks at work. g) Fund Advisors WCL Quasi Endowment Treasurer Gonser and Director Kositzky will meet next week to take the change in fund advisors to the Whitefish Community Foundation . h) Other Old Business Chair Ericson and Trustee Hildner reported on their presentation at the City Council meeting concerning parking issues. They may consider addressing this at a future meeting. It was suggested that they, along with the Director, schedule a meeting with the Council. Chair Ericson asked the Director to request the next meeting date of the Parking Permit committee from Dana and advise her. Trustee Hildner asked if the library would consider accepting archival papers donated by the North Fork Landowners . Director Kositzky thanked him for the offer but said there was no room at the library to store any more incoming donations, adding that old historical papers should be kept in a special environment that would preserve them and the library did not have such a room. NEW BUSINESS a) Next Meeting Date The next meeting will be October 13, 2021 b) Gift Donations Kositzky reported that patrons wanting to donate to the library through the 2021 Great Fish Challenge could either make a donation directly to the Whitefish Community  Page #4 Trustees' Minutes September 8, 2021 Library (WGL), the Whitefish Library Association (WLA) or the Whitefish Community Foundation (WCF) to be put in the WLA endowment. The difference when donating to the WCF is we would not receive matching funds. Some patrons chose to donate directly to WGL or WLA. c) Other New Business Trustees directed Kositzky to submit the public notice advertising the Trustee-in- Training vacancy on the Board of Trustees. Kositzky will request the City of Whitefish to publish the ad in the Whitefish Pilot. Letters of interest will be reviewed and interviews will follow at a special meeting in November. Trustee Tubbs introduced a new program proposal for the library to consider. The program, "Chess & Board Games Meet up" received approval of the Trustees and Director. TrusteeTubbs will contact Ellen Rands (program director) to work out dates and times. 6) ADJOURNMENT: Treasurer Gonser made a motion to adjourn the meeting. Trustee Bond seconded the motion. Motion passed unanimously. Meeting adjourned at 8:35 pm . Respectfully submitted: . ( / g )uiJ d:J~ L. J,oey K; Sitzky, ,ri,f 1 ry J~ Sarah Ericson , Chair Date