Common Council Meeting

Common Council Meeting Whitewater Municipal Building Community Room, 312 West Whitewater St., Whitewater, WI 53190 *In Person and Virtual Tuesday, October 01, 2024 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join: https://us06web.zoom.us/j/86815762064?pwd=UgA9OJtGu72RjnQrIlYiAsAaQcY21a.1 Telephone: +1 (312) 626-6799 US Webinar ID: 868 1576 2064 Passcode: 066564 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. MINUTES CALL TO ORDER Council President Patrick Singer called the meeting to order at 6:30 pm. ROLL CALL PRESENT Council President Patrick Singer Councilmember Neil Hicks Councilmember Brienne Brown arrived at 6:31 pm Councilmember Lisa Dawsey Smith Councilmember Greg Majkrzak via Zoom Councilmember Orin Smith Councilmember Brian Schanen City Attorney Jonathan McDonnel City Manager John Weidl Public Works Director Brad Marquardt City Clerk Heather Boehm PLEDGE OF ALLEGIANCE Common Council Meeting Minutes October 01, 2024 Page 2 APPROVAL OF AGENDA A councilmember can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the Council to be implemented. The agenda shall be approved at each meeting even if no changes are being made at that meeting. Motion made to approve the agenda by Councilmember Dawsey Smith, Seconded by Councilmember Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any council members requests that an item be removed for individual consideration. Motion made tp approve the Consent Agenda by Councilmember Smith, Seconded by Councilmember Schanen. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen. 1. Approval of Common Council Meeting Minutes from September 3, 2024. 2. Plan and Architectural Review Commission Minutes from August 12, 2024 3. Library Board Minutes for July 15, 2024 and August 19, 2024. 4. Resignation of Megan Matthews from the Parks and Recreation Board. 5. Approval of Fireworks Permit for Whitewater High School Homecoming October 4, 2024. 6. CDA Meeting Minutes from August 15, 2024. 7. Finance Committee Meeting Minutes from August 28, 2024 and Special Meeting Minutes from September 11, 2024. 8. August 2024 Financial Statements CITY MANAGER REPORT City Manager Weidl gave his bi-monthly update of City events and accomplishments, including reports from the following departments: Public Works, IT, Neighborhood Services, Library, Parks and Recreation, Police, and Human Resources. STAFF REPORTS 9. Starin Park Water Tower Referendum Information - Public Works Common Council Meeting Minutes October 01, 2024 Page 3 Public Works Director Marquardt went through a Power Point outlining the Starin Park Water Tower Referendum and what it would happen or mean if citizens voted yes or no on the upcoming November 5th election. 10. November 5, 2024 Common Council meeting will be moved to Thursday November 7, 2024 due to the General Election per Ordinance 2.08.010 (a) - City Clerk City Clerk Boehm explained that per Ordinance 2.08.010(a) since the first Common Council meeting in November, falls the same date at the General Election, November 5, 2024, the first Common Council meeting in November will be held on that Thursday, November 7th, 2024. Same time, same place. 11. Fitch & Associates organizational workload study and anticipated decision timeline-PD Police Chief Meyer gave an updated timeline of the Fitch & Associates organizational workload study and anticipated decision. Everything is outlined in the packet, and if a referendum were needed, it will be on the April 1, 2025 ballot. 12. Fire Department Bunkroom Construction & Bathroom Remodel.-Fire Department Motion made to put the Fire Department Bunkroom Construction and & Bathroom Remodel back out to bid by Councilmember Dawsey Smith, Seconded by Councilmember Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen. 13. Safe Haven Baby Box Rebid- Fire Department Chief Freeman explained that since no one bid on the Safe Haven Baby Box install, that this is going out to rebid as well. He hopes that the company that does the Bunk Room Construction will also do the install of the Baby Box as well. HEARING OF CITIZEN COMMENTS No formal Council action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Council discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. No Public Comment at this time. RESOLUTION 14. Resolution to Authorize the Parks Department to apply for a Surface Water Grant from Wisconsin Department of Natural for Comprehensive Planning for Lakes and Watershed.- Parks Common Council Meeting Minutes October 01, 2024 Page 4 Motion made to approve the Resolution allowing the Parks Department to apply for a Surface Water Grant from the Wisconsin Department of Natural Resources for Comprehensive Planning for Lakes and Watershed by Councilmember Dawsey Smith, Seconded by Councilmember Brown. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen. ORDINANCES First Reading 15. Ordinance 2024-O-17 an ordinance to amend Ordinance 1.21.010 (9.14) to replace Indian Mounds Park with Whitewater Effigy Mounds Preserve.- Parks Motion made to approve the Ordinances 2024-O-17 thru Ordinances 2024-O-2022 to replace Indian Mounds Park with Whitewater Effigy Mounds Preserve by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen. Motion made to waive the 2nd reading on all the above Ordinances by Councilmember Schanen, Seconded by Councilmember Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen 16. Ordinance 2024-O-18 an ordinance to amend Ordinance 7.38.010(a) to replace Whitewater Indian Mounds Park with Whitewater Effigy Mounds Preserve.- Parks 17. Ordinance 2024-O-19 an ordinance to amend Ordinance 7.38.020 to replace Indian Mounds Park with Whitewater Effigy Mounds Preserve.- Parks 18. Ordinance 2024-O-21 an ordinance to amend Ordinance 9.12.010 to replace Indian Mounds Park with Whitewater Effigy Mounds Preserve.- Parks 19. Ordinance 2024-O-21 an ordinance to amend Ordinance 11.48.110(b) to replace Indian Mounds Park with Whitewater Effigy Mounds Preserve.- Parks Second Reading 20. Ordinance 2024-O-14 an ordinance revising the Junk Ordinance-Municipal Code Enforcement Motion made to approve Ordinance 2024-O-14 an ordinance revision the Junk Ordinance by Councilmember Hicks, Seconded by Councilmember Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Common Council Meeting Minutes October 01, 2024 Page 5 Councilmember Schanen. CONSIDERATIONS 21. Discussion and Possible Action regarding the Approval of Proposed Scope of Services for Phase Two of the Comprehensive Lakes Management Plan for Cravath and Trippe Lakes with Southeastern Wisconsin Regional Planning Commission- Parks No action was taken regarding the Approval of Proposed Scope of Services for Phase Two of the Comprehensive Lakes Management Plan for Cravath and Trippe Lakes with Southeastern Wisconsin Regional Planning Commission. There was some confusion in the numbers and cost. Assistant Parks Director Dujardin will bring this item back to Council after clarification. 22. Councilmember Requests for Future Agenda Items or Committee items. Questions Councilmember Dawsey Smith would like the City Clerk to bring another list of Poll Workers to Council for approval if needed. Councilmember Schanen would like an update on the Elizabeth Steet pedestrian crossing by the middle school, as well as the UW Whitewater Campus meeting. Councilmember Hicks would like an update on the ATV/UTV accidents in the City. Council President Singer would like an update on Public Comments portion of the meeting agendas. FUTURE AGENDA ITEMS 23. Review the reference to Chapter 10 in Ordinances 2024-O-05, 2024-O-06 Title 19 and 20.- Dawsey Smith Q2 24. Financial Outcomes with Walworth County TLE. -Q4 25. Turning radius on Franklin and Main-Dawsey Smith Q4 26. WAFC year-end financial update.- Hicks Q4 27. Audio/Visual System Updated in Council Chamber-Hicks Q4 28. Fitch & Associates WPD organizational and workload study findings.-PD Q4 29. Resolution to raise Permit Fees - Economic Development Director Q4 30. Edgerton Hospital Whitewater Clinic to Expand Services.-Singer Q4 31. Bird Scooters on sidewalks-Smith Q4 32. Look at traffic and pedestrians near Casey's, Walmart, & Aldi-Schanen Q4 33. Parking November 1 through December 1-Schanen Q4 34. Mid Block crosswalks on Main Street- Singer Q4 CLOSED SESSION Adjourn to closed session, to Reconvene in Open Session, Chapter 19.85(1)(e), “Deliberating or negotiating the purchasing of public properties, the investing of public Common Council Meeting Minutes October 01, 2024 Page 6 funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Items to be discussed: CS-35. Development agreement for contruction of a fire training facility to be located on vacant parcel of land by the City on Innovation Drive (Parcel No. /A455500001). No Closed Session, this stayed in Open Session. CONSIDERATIONS 36. Development agreement for contruction of a fire training facility to be located on vacant parcel of land by the City on Innovation Drive (Parcel No. /A455500001). Motion made to approve the development agreement for construction of a fire training facility to be location on vacant parcel of land owned by the City on Innovation Drive (Parcel No. /A455500001) by Councilmember Dawsey Smith, Seconded by Councilmember Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen ADJOURNMENT Motion made to adjourn at 7:07 pm by Councilmember Smith, Seconded by Councilmember Hicks. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Smith, Councilmember Schanen Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting. 2023-2025 City of Whitewater's 5 strategic goals: Build single-family homes, Communicate with the community without the newspaper, Support a thriving business community, Recruitment and retention efforts with a focus on diversity, and Prioritization of expenditures with available resources.