Common Council Meeting

Common Council Meeting Whitewater Municipal Building Community Room, 312 West Whitewater St., Whitewater, WI 53190 *In Person and Virtual Tuesday, January 21, 2025 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join:https://us06web.zoom.us/j/81459357638?pwd=g2bEmiZsUsVF1vMA66nb9LWQIop6R6.1 Telephone: +1 (312) 626-6799 US Webinar ID: 814 5935 7638 Passcode: 878627 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. MINUTES CALL TO ORDER Council President Singer called the meeting to order at 6:30 pm. ROLL CALL PRESENT Council President Patrick Singer Councilmember Neil Hicks Councilmember Brienne Brown Councilmember Lisa Dawsey Smith Councilmember Greg Majkrzak Councilmember Brian Schanen City Attorney Jonathan McDonnel City Manager John Weidl Public Works Director Brad Marquardt City Clerk Heather Boehm ABSENT Councilmember Orin Smith PLEDGE OF ALLEGIANCE Common Council Meeting Minutes January 21, 2025 Page 2 APPROVAL OF AGENDA A councilmember can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the Council to be implemented. The agenda shall be approved at each meeting even if no changes are being made at that meeting. Motion made to approve the agenda but to postpone item CS 36 to the February 4, 2025 by Council President Singer, Seconded by Councilmember Majkrzak. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any council members requests that an item be removed for individual consideration. Motion made to approve the consent agenda and add items 15 and 22 to the consent agenda by Councilmember Hicks, Seconded by Councilmember Majkrzak. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. 1. Approval of Common Council Meeting Minutes from December 3, 2024 and December 17, 2024. 2. Public Works Committee Meeting Minutes from December 10, 2024. 3. TDS request for easement along north side of Lot G adjacent to W. North Street. 4. WE Energies request for easement in Outlot 3 of the Park Crest Subdivision. 5. Acceptance of resignation from the Community Development Authority. 6. WPPSA Agreement 7. Evidence Garage Design RFP. 8. Removal from Urban Forestry Commission. 9. Storm Water Utility Rate Analysis by Ehler’s. 10. Side Letter with WPPA regarding Spanish Speaking Stipend. CITY MANAGER REPORT City Manager Weidl gave his bi-monthly update of City events and accomplishments, including reports from the following departments: Public Works, IT, Neighborhood Services, Library, Parks and Recreation, Police, and Human Resources. STAFF REPORTS 11. Tuesday, February 18, 2025 Common Council Meeting - City Clerk Common Council Meeting Minutes January 21, 2025 Page 3 City Clerk Boehm explained that because of the Spring Primary being held on February 18, 2025, the February 18, 2025 Common Council will be held on Thursday, February 20, 2025. 12. TDS Update-Finance Finance Director Blitch gave an update on TDS in the City of Whitewater. 13. HR Core Services Report- HR HR Director Marquardt gave an update on HR Core Services. 14. Newcomb Street Speed Date- PD Police Chief Meyer gave an update to Council on the Newcomb Street Speed Data. HEARING OF CITIZEN COMMENTS No formal Council action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Council discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. Penolope Alwin (1256 W Satinwood Ln) suggested to council that staff change the amount of people needed to make a quorum for the Landmarks Committee be smaller because there are often times that there are not enough people in attendance. She also would like to know what PD is going to do with the ICE agents in town. RESOLUTION 15. Resolution Dedicating public roadway land described in CSM 1541(Starin Road) for public highway purposes.-Public Works This item was moved and approved in the Consent Agenda. ORDINANCES First Reading 16. Ordinance 2025-O-3 an ordinance annexing territory to the City of Whitewater, Wisconsin, Pursuant to Section 66.021(12) Wisconsin Statutes by Unanimous Approval.- Neighborhood Services Motion made to approve Ordinance 2025-O-3 an ordinance annexing territory to the City of Whitewater, Wisconsin, Pursuant to Section 66.021(12) Wisconsin Statutes by Unanimous Approval, by Councilmember Dawsey Smith, Seconded by Councilmember Schanen. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Common Council Meeting Minutes January 21, 2025 Page 4 Motion made to waive second reading of the above Ordinance by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen 17. Ordinance 2025-O-4 an ordinance amending the zoning map and the zoning classification in regard to certain property Tax Parcel /HAS 00048D in the City of Whitewater.- Neighborhood Services Motion made to approve Ordinance 2025-O-4 an ordinance amending the zoning map and the zoning classification in regard to certain property Tax Parcel /HAS 00048D in the City of Whitewater, by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Motion made to waive the second reading of the above Ordinance by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. 18. Ordinance 2025-O-5 an ordinance amending the zoning map and the zoning classification in regard to the Irvin L Young Library in the City of Whitewater.-Neighborhood Services Motion made to approve Ordinance 2025-O-5 an ordinance amending the zoning map and the zoning classification in regard to the Irvin L Young Library in the City of Whitewater, by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Motion made to waive the second reading of the above Ordinance by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. 19. Ordinance 2025-O-6 an ordinance amending the zoning map and the zoning classification in regard to the Municipal Building in the City of Whitewater.-Neighborhood Services Motion made to approve Ordinance 2025-O-6 an ordinance amending the zoning map and the zoning classification in regard to the Municipal Building in the City of Whitewater, by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Motion made to waive the second reading of the above Ordinance by Councilmember Schanen, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Second Reading Common Council Meeting Minutes January 21, 2025 Page 5 20. Ordinance 2024-O-28 an Ordinance to Create section 2.08.130 Temporary Appointments to Ensure Quorum-City Attorney Motion made to approve the second reading of Ordinance 2024-O-28 an Ordinance to Create section 2.08.130 Temporary Appointments to Ensure Quorum by Councilmember Hicks, Seconded by Councilmember Brown. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. CONSIDERATIONS 21. Discussion and Possible Action regarding the award of Contract 7-2024, 2025 Lead Service Line Replacement. -Public Works Motion made to award the Contract 7-2024, 2025 Lead Service Line Replacement to Five Star Energy Services LLC, by Councilmember Dawsey Smith, Seconded by Councilmember Brown. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen 22. Discussion and Possible Action regarding T-Mobile request for renegotiating terms of lease extension. - Public Works This item was moved to and approved in the Consent Agenda. 23. Discussion and Possible Action regarding Approval of Proposed Scope of Services for the development of new Comprehensive Outdoor Recreation Plan with Southeastern Wisconsin Regional Planning Commission - Parks Motion made to approve the Proposed Scope of Services for the development of new Comprehensive Outdoor Recreation Plan with Southeastern Wisconsin Regional Planning Commission by Councilmember Dawsey Smith, Seconded by Councilmember Majkrzak. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. 24. Councilmember Requests for Future Agenda Items or Committee items. Questions FUTURE AGENDA ITEMS 25. Public Hearing for the Creation of the City of Whitewater Trippe and Cravath Lake District- February 18, 2025 26. WAFC Committee restart-Hicks Q1 2025 27. Update from Landmarks Committee regarding Starin Park Water Tower- Schanen May 2025 28. Public Comment for Boards and Committees-Hicks Q1 2025 29. Public Surveys-Hicks Q1 2025 30. 2024 Year End Code Enforcement Update.- Q1 2025 31. Report on the Lakes District- May 6, 2025 32. RFP for Police Department Evidence Garage- January 21, 2025 Common Council Meeting Minutes January 21, 2025 Page 6 33. Starin Road Speed Bump Update-Smith Q2 34. Window Ordinance for all Business-Schanen Q1 CLOSED SESSION Adjourn to Closed Session, TO RECONVENE, pursuant to Wisconsin Statutes 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Item to be discussed: Discussion and Update on Transition to a New City Attorney CLOSED SESSION Adjourn to Closed Session, TO RECONVENE, pursuant to Wisconsin Statutes 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Item to be discussed: City Manager’s Performance Evaluation Motion made to go into closed session at 7:09 pm by Council President Singer, Seconded by Councilmember Majkrzak. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Motion made to come back into open session at 7:33 pm by Councilmember Dawsey Smith, Seconded by Councilmember Majkrzak. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen CS-35. CS-35. Update on Transition to New City Attorney- HR No Action was taken on this item, it was just a informative item. CS-36. City Manager's Performance Evaluation-HR CONSIDERATIONS 37. Discussion and Possible Action regarding City Manager's Performance Evaluation- HR No action was taken on this item and was moved to the February 7, 2025 meeting. ADJOURNMENT Motion made adjourn at 7:35 pm by Councilmember Majkrzak, Seconded by Councilmember Dawsey Smith. Voting Yea: Council President Singer, Councilmember Hicks, Councilmember Brown, Councilmember Dawsey Smith, Councilmember Majkrzak, Councilmember Schanen. Common Council Meeting Minutes January 21, 2025 Page 7 Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting. 2023-2025 City of Whitewater's 5 strategic goals: Build single-family homes, Communicate with the community without the newspaper, Support a thriving business community, Recruitment and retention efforts with a focus on diversity, and Prioritization of expenditures with available resources.