Finance Committee Meeting

Finance Committee Meeting Cravath Lakefront room 2nd floor 312 West Whitewater Str, Whitewater, WI, 53190 *In Person and Virtual Wednesday, August 28, 2024 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. You are invited to a Zoom webinar. When: Aug 28, 2024 06:30 PM Central Time (US and Canada) Topic: Finance Committee Meeting 8/28/2024 Please click the link below to join the webinar: https://us06web.zoom.us/j/86137121258?pwd=LJrBtwRZxrPj5Yz7Zrv9stboakO99K.1 Passcode: 946608 +1 312 626 6799 US (Chicago) Webinar ID: 861 3712 1258 Passcode: 946608 AGENDA CALL TO ORDER The meeting was called to order by Lisa Dawsey-Smith at 6:31 p.m. ROLL CALL Present: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Additional Attendees: Rachelle Blitch, Finance Director, Taylor Zeinert, Economic Development Director, Tim Neubeck, IT Director, and Allison Schwark, Municipal Code Enforcement CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. July 23, 2024 Finance Committee Meeting Minutes Motion made to approve the consent agenda by Brian Schanen, Seconded by Patrick Singer. Voting Yes: Lisa Dawsey-Smith, Brian Schanen, and Patrick Singer. Voting No: None. HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part Finance Committee Meeting Minutes August 28, 2024 Page 2 of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. CONSIDERATIONS / DISCUSSIONS / REPORTS 2. July 2024 Financials 3. Discussion of Updated License and Permit Fee Schedule Motion made to recommend the updated license and permit fee schedule to Common Council by Lisa Dawsey-Smith, Seconded by Brian Schanen. Voting Yes: Lisa Dawsey-Smith, Brian Schanen, and Patrick Singer. Voting No: None. 4. Elected Officials Tablet Policy Motion made to recommend the elected officials tablet policy to the Common Council by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Lisa Dawsey-Smith, Brian Schanen, and Patrick Singer. Voting No: None. 5. Security Camera and Recording Retention Policy Motion made to recommend the security camera and recording retention policy to Common Council by Patrick Singer, Seconded by Lisa Dawsey-Smith. Voting Yes: Lisa Dawsey-Smith, Brian Schanen, and Patrick Singer. Voting No: None. 6. Library Interfund Loan Discussion 7. Incident Submission and Payment Approval Policy Draft Motion made to recommend the incident submission and payment approval policy with updated figures that mirror the procurement policy to Common Council by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Lisa Dawsey-Smith, Brian Schanen, and Patrick Singer. Voting No: None. 8. 2025 Budget Timeline FUTURE AGENDA ITEMS 9. Debt Policy 10. Discussion on Public Comment in Open Meetings ADJOURNMENT Finance Committee Meeting Minutes August 28, 2024 Page 3 Motion made to adjourn by Patrick Singer, Seconded by Lisa Dawsey-Smith. Voting Yes: Lisa Dawsey- Smith, Brian Schanen, and Patrick Singer. Voting No: None. The meeting adjourned at 7:54 p.m. A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.