Finance Committee Meeting

Finance Committee Meeting Whitewater Municipal Building City Manager's Conference Room, 312 West Whitewater St., Whitewater, WI 53190 *In Person and Virtual Tuesday, April 22, 2025 - 5:00 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us06web.zoom.us/j/83198282604?pwd=cDdLWjUvTTRqRUQ4UVcwQWcrcW1BUT09 Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Webinar ID: 831 9828 2604 Passcode: 137945 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER The meeting was called to order at 5:01 p.m. by Brian Schanen. ROLL CALL Present: Brian Schanen, Patrick Singer, and Mike Smith. Absent: None. Additional Attendees: Rachelle Blitch, Director of Finance. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. March 25, 2025 Finance Committee Meeting Minutes A motion made to approve the March 25, 2025 Finance Committee Meeting minutes was made by Patrick Singer and Seconded by Mike Smith. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. Finance Committee Meeting Minutes April 22, 2025 Page 2 To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. CONSIDERATIONS / DISCUSSIONS / REPORTS 2. Election of Chair and Vice Chairpersons A motion to nominate Brian Schanen as chair was made by Patrick Singer and Seconded by Mike Smith. Voting Yes: Patrick Singer, and Mike Smith. Voting No: None. Abstain: Brian Schanen. A motion to nominate Mike Smith as vice chair was made by Patrick Singer, Seconded by Brian Schanen. 3. March Financials 4. Discussion and possible action to amend ordinance 2.62.020 Whitewater Transparency Enhancement Ordinance Posting requirements A motion made recommend the amendment to Ordinance 2.62.020 Whitewater Transparency Enhancement Ordinance to include Class 1 & 2 Hearing Notices to be posted on the City’s social media page made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. 5. Discussion and possible action to amend ordinance 2.73.010 Lakes Advisory Committee A motion made to recommend the amendment to Ordinance 2.73.010 Lakes Advisory Committee to include the appointment of one council member made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. 6. Discussion and possible action to recommend a cell tower permit fee increase 7. Discussion and possible action to amend the city's TIF Policy and recommend for approval by Common Council 8. Discussion and possible action to recommend the adoption of the Federal Awards Administration Policy to the Common Council A motion to recommend approval of the Federal Awards Administration Policy to the Common Council made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. 9. Discussion and possible action to adopt the amendment to the Procurement Policy and recommend to the Common Council A motion to recommend approval of the amended Procurement Policy to the Common Council made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. 10. Discussion and possible action to approve an updated Title VI policy and recommend to the Common Council A motion made to recommend approval of the amended Title VI Policy to Common Council made by Brian Schanen, Seconded by Patrick Singer. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. Finance Committee Meeting Minutes April 22, 2025 Page 3 11. Discussion and possible action to recommend approval of Brown Cab contract for 2026 12. Discussion and possible action for a Notice of Claim filed by Linda Tortomasi A motion to deny the claim filed by Linda Tortomasi made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Brian Schanen, and Patrick Singer. Voting No: None. Abstain: Mike Smith. 13. Discussion on the City Attorney Contract FUTURE AGENDA ITEMS ADJOURNMENT A motion to adjourn made by Mike Smith, Seconded by Patrick Singer. Voting Yes: Brian Schanen, Patrick Singer, and Mike Smith. Voting No: None. The meeting adjourned at 6:17 p.m. A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.