Finance Committee Meeting

Finance Committee Meeting Whitewater Municipal Building Cravath Lakefront Conference Room, 312 West Whitewater St., Whitewater, WI 53190 *In Person and Virtual Tuesday, May 27, 2025 - 5:00 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us06web.zoom.us/j/83198282604?pwd=cDdLWjUvTTRqRUQ4UVcwQWcrcW1BUT09 Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Webinar ID: 831 9828 2604 Passcode: 137945 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER The meeting was called to order at 5:02 p.m. by Brian Schanen. ROLL CALL Present: Patrick Singer, Brian Schanen and Mike Smith. Absent: None. Additional Attendees: Rachelle Blitch, Director of Finance; Tim Neubeck, IT Director; Kevin Boehm, Parks & Rec Director CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Finance Committee Meeting Minutes from April 22, 2025 A motion to approve the consent agenda made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Mike Smith, Patrick Singer and Brian Schanen. Voting No: None. HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. Finance Committee Meeting Minutes May 27, 2025 Page 2 To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. CONSIDERATIONS / DISCUSSIONS / REPORTS 2. Election of Vice Chair Brian Schanen nominated Mike Smith as vice chair, Seconded by Patrick Singer. Voting Yes: Patrick Singer and Brian Schanen. Voting No: None. Abstain: Mike Smith. 3. April 2025 Financials 4. Discussion and possible action to recommend award of Janitorial contract Motion made to approve and recommend contract award to PPI not to exceed $129,435.96 to Common Council made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Patrick Singer, Brian Schanen and Mike Smith. Voting No: None. 5. Discussion and possible action to recommend contract award for the Telephony RFP Motion made to approve and recommend contract award to Camera Corner Connecting Point (CCCP) for $61,260 to Common Council made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Patrick Singer, Brian Schanen and Mike Smith. Voting No: None. 6. Discussion and possible action to review and update the City's AI Policy 7. Discussion and Direction on the Future of the City's Shared Ride Transportation Program 8. Discussion and possible action regarding the creation of a TIF Policy 9. Discussion and possible action to recommend contract extension for flock cameras Motion made to approve and recommend the contract extension with Flock Group for flock cameras to Common Council made by Mike Smith, Seconded by Patrick Singer. Voting Yes: Brian Schanen, Mike Smith and Patrick Singer. Voting No: None. 10. Discussion and possible action to recommend approval of Police Departments vehicle replacement schedule Motion made to approve and recommend approval of the police department vehicle schedule replacement to Common Council made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Patrick Singer, Brian Schanen and Mike Smith. Voting No: None. FUTURE AGENDA ITEMS 11. Library Donation Update - July ADJOURNMENT A motion to adjourn was made by Brian Schanen, Seconded by Mike Smith. Voting Yes: Mike Smith, Patrick Singer and Brian Schanen. Voting No: None. The meeting adjourned at 6:11 p.m. Finance Committee Meeting Minutes May 27, 2025 Page 3 A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.