Finance Committee Meeting May 28, 2024

Finance Committee Meeting May 28, 2024 Cravath Lakefront room 2nd floor 312 West Whitewater Str, Whitewater, WI, 53190 *In Person and Virtual Tuesday, May 28, 2024 - 5:00 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. You are invited to a Zoom webinar. When: May 28, 2024 05:00 PM Central Time (US and Canada) Topic: Finance Committee Meeting May 28, 2024 Please click the link below to join the webinar: https://us06web.zoom.us/j/83973747733 Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 312 626 6799 US (Chicago) Webinar ID: 839 7374 7733 International numbers available: https://us06web.zoom.us/u/kN3n60TXX AGENDA CALL TO ORDER The meeting was called to order by Lisa Dawsey-Smith at 5:00 p.m. ROLL CALL Present: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Absent: None. Additional Attendees: Rachelle Blitch, Finance Director and Sara Marquardt, HR Manager CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Finance Committee Meeting Minutes April 23, 2024 Finance Committee Meeting May 28, 2024 MinutesMay 28, 2024 Page 2 Motion made to approve the consent agenda by Brian Schanen, Seconded by Patrick Singer. Voting Yes: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Voting No: None. HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. CONSIDERATIONS / DISCUSSIONS / REPORTS 2. December 2023 Financials - Final 3. April 2024 Financials 4. Room Tax Staff Report 5. Volunteer Background Check Policy Motion to recommend policy to Common Council made by Lisa Dawsey-Smith, Seconded by Patrick Singer. Voting Yes: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Voting No: None. 6. Grievance Policy Review Motion to recommend policy to Common Council with an amendment of Section 6, no. 5 to include “or city attorney” made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Voting No: None. 7. Recruitment Policy FUTURE AGENDA ITEMS 8. Procurement Policy Review ADJOURNMENT Motion to adjourn made by Patrick Singer, Seconded by Brian Schanen. Voting Yes: Lisa Dawsey-Smith, Patrick Singer, and Brian Schanen. Voting No: None. The meeting adjourned at 5:35 p.m. A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the Finance Committee Meeting May 28, 2024 MinutesMay 28, 2024 Page 3 City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.