Library Board of Trustees

Name: Library Board of Trustees — Whitewater, WI
Start: 2025-04-21T18:30:00
End: 2025-04-21T20:30:00
Location: Whitewater, WI

Regular Meeting

Whitewater, WI · April 21, 2025

Agenda Packet Minutes

Minutes

Library Board of Trustees Cravath Lakefront Conference Room 312 W Whitewater St., Whitewater, WI, 53190 *In Person and Virtual Monday, April 21, 2025- 6:30 PM Minutes CALL TO ORDER – 6:30 pm ROLL CALL – Doug Anderson, Camden Harlan, Steven Sahyun, Tara McKenzie-Peotter, Elizabeth Miller, Jennifer Motszko, Kathy Retzke. Library Staff: Diane Jaroch and Rachel Clift APPROVAL OF AGENDA Camden Harlan moved, Doug Anderson seconded, and the motion passed WELCOME TO NEW MEMBERS Board President Jennifer Motszko gave a welcome. All library board members new and existing gave a self-introduction. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Approval of the minutes of the March 17, 2025 meeting 2. Approval of Payment of Invoices for March 2025 3. Acknowledgement of Receipt of March 2025 Statistical report 4. Acknowledgement of Receipt of Financial reports 5. Acknowledgement of Receipt of March 2025 Treasurer's reports Elizabeth Miller moved to approve, Doug Anderson seconded, motion passed HEARING OF CITIZEN COMMENTS None OLD BUSINESS 6. Library Building Project general update  Library was closed April 17th and 18th for new fire panel to be installed, Fire Department tested it on 18th and it passed.  New water softener and water heater were also installed during the closer, final details were finished on Monday, April 21st.  Dry wall has been completed in new section.  Thunder Hearing Loop work will begin in May.  Phase 3 is expected to start in June.  50% of the contingency budget is remaining, our architect from Studio GC says this is where we want to be budget wise. Library Board of Trustees Agenda April 21, 2025 Page 2 7. Approval to hire the auction company and proceed with the necessary steps needed for placing the card catalog cabinets and antique chairs up for auction  Use of Bidding Owl.com was presented  Pricing provided by Carousel Consignments in Janesville were presented  Time line for May prep, bidding, and pick up was presented  Doug Anderson moved to approve, Elizabeth Miller seconded, motion passed. NEW BUSINESS 8. Discussion and possible action concerning the money market account at First Citizens  Pages 23-27 of the board packet. 2-3 months ago money was moved from First Citizens to ADM due to better interest rates, First Citizens then started to charge us a $5 a month fee because we were under the minimum of $2,500.  Kathy Retzke moved to move $1,500 from ADM to First Citizens to avoid more fees. Camden Harlan Seconded. Roll call vote was required. All board members voted in favor of the motion. 9. Discussion and election of 2025 Library Board officers  After discussion and nomination, the slate of officers presented for approval was: President- Jennifer Motszko, Vice-President- Doug Anderson, Treasurer- Kathy Retzke, and Secretary- Elizabeth Miller.  Jennifer Motszko moved to approve the slate of officers, Camden Harlan seconded, motion passed 10. Approval of officers for the Friends Group  Doug Anderson moved to approve the slate of officers for the Friends of the Library, Tara McKenzie-Peotter seconded, motion passed 11. Review and approval of Internet Use Policy  After review, further changes were suggested by the library board. Director Diane Jaroch will make changes and bring the updated policy to the May board meeting for approval. CONSIDERATIONS / DISCUSSIONS / REPORTS 12. Library Director's report -pages 32-34 of Board Agenda, page 35 is annual highlights 13. Assistant Director's report -pages 36-37 of Board Agenda 14. Youth Educational Services report -pages 38-41 of Board Agenda 15. Programming & Makerspace report -pages 42-44 of Board Agenda 16. Bridges Library System Staff reports -pages 45-50 of Board Agenda 17. Board reports -none FUTURE AGENDA ITEMS Library Board of Trustees Agenda April 21, 2025 Page 3  Internet use policy  Presentation of new website CONFIRMATION OF NEXT MEETING May 19th at 6:30 pm in the Cravath Lakefront Conference Room ADJOURNMENT at 7:41 pm

Agenda

Library Board of Trustees Cravath Lakefront Conference Room 312 W Whitewater St., Whitewater, WI, 53190 *In Person and Virtual Monday, April 21, 2025- 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: Join Zoom Meeting: https://us02web.zoom.us/j/88373432757?pwd=R1vir9DUpF8JEItZd4zTzXiSm78ppl.1 Meeting ID: 883 7343 2757 Passcode: d3Fh5vwX Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF AGENDA A committee member can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the council to be implemented. the agenda shall be approved at each meeting even if no changes are being made at that meeting. WELCOME TO NEW MEMBERS CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Approval of the minutes of the March 17, 2025 meeting 2. Approval of Payment of Invoices for March 2025 3. Acknowledgement of Receipt of March 2025 Statistical report 4. Acknowledgement of Receipt of Financial reports 5. Acknowledgement of Receipt of March 2025 Treasurer's reports HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the Library Board of Trustees Agenda April 21, 2025 Page 2 agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. OLD BUSINESS 6. Library Building Project general update 7. Approval to hire the auction company and proceed with the necessary steps needed for placing the card catalog cabinets and antique chairs up for auction NEW BUSINESS 8. Discussion and possible action concerning the money market account at First Citizens 9. Discussion and election of 2025 Library Board officers 10. Approval of officers for the Friends Group 11. Review and approval of Internet Use Policy CONSIDERATIONS / DISCUSSIONS / REPORTS 12. Library Director's report 13. Assistant Director's report 14. Youth Educational Services report 15. Programming & Makerspace report 16. Bridges Library System Staff reports 17. Board reports FUTURE AGENDA ITEMS CONFIRMATION OF NEXT MEETING ADJOURNMENT Anyone requiring special arrangements is asked to call the Library (262-473-0530) at least 72 hours prior.

Get email alerts for Whitewater

A daily email when new agendas and minutes are posted.

Report an issue with this meeting