Library Board of Trustees Meeting

Library Board of Trustees Meeting Library Community Room 431 West Center, Whitewater, WI, 53190 *In Person and Virtual Wednesday, January 17, 2024 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us02web.zoom.us/j/81446093375?pwd=RGN6U21Za1lpZjhxQ0RWVU9kNGloUT09 Telephone: +1 (312) 626-6799 US (Chicago) Meeting ID: 814 4609 3375 Passcode: 92871209 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF AGENDA A committee member can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the council to be implemented. the agenda shall be approved at reach meeting even if no changes are being made at that meeting. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. Library Board of Trustees Meeting Agenda January 17, 2024 Page 2 2. Approval of the minutes of the December 18, 2023 regular meeting. 3. Approval of the minutes of the January 3, 2024 special meeting 4. Approval of Payment of Invoices 5. Acknowledgement of Receipt of Statistical report 6. Acknowledgement of Receipt of the Treasurer's report 7. Acknowledgement or Receipt of Financial reports HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. OLD BUSINESS 8. Action regarding formation of a Library Expansion Building Committee 9. Library Building Project update 10. Discussion regarding Achen photos and the WUSD NEW BUSINESS 11. Adjournment into Closed Session TO RECONVENE per Wisconsin State Statute 19.85(1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” Items to be discussed: 1. Library Director Contract and Offer. RECONVENE INTO OPEN SESSION 12. Review of the 2024 Strategic Plan Activities 13. Review and approval of the Display Case Policy CONSIDERATIONS / DISCUSSIONS / REPORTS 14. Library Director's Report 15. Youth Services Report 16. Programmings & Makerspace Report 17. Board Reports Library Board of Trustees Meeting Agenda January 17, 2024 Page 3 FUTURE AGENDA ITEMS ADJOURNMENT A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.