Special Common Council Meeting for City of Whitewater and Whitewater Unified School District

SPECIAL COMMON COUNCIL MEETING FOR CITY OF WHITWATER AND WHITEWATER UNIFIED SCHOOL DISTRICT AGENDA Joint Meeting with City of Whitewater Common Council and Whitewater Unified School District City of Whitewater Municipal Building – Community Room 312 West Whitewater St., Whitewater, WI 53190 Sept 11, 2023 The meeting of the Special Common Council meeting for the city of Whitewater and Whitewater Unified School district was called to order at 7:00 p.m. by Common Council President Jim Allen. MEMBERS PRESENT: Neil Hicks, Jim Allen, David Stone, Lisa Dawsey‐Smith, Brienne Brown, Jill Gerber. MEMBERS ABSENT: Lukas Schreiber STAFF PRESENT: John Weidl (City Manager), Michelle Dujardin (City Recreation & Community Events Programmer/Interim Parks & Recreation Director.) Approval of Agenda: It was moved by Councilmember Dawsey‐Smith and seconded by Councilmember Brown to approve minutes AYES: Dawsey‐Smith, Hicks, Stone, Gerber, Brown, Allen. NOES: None. ABSENT: Schreiber. Motion passed. Hearing of Citizen Comments No formal action will be taken during this meeting, although issues raised may become part of a future agenda. Participants are allotted a 3‐minute speaking period. Specific items listed on the agenda may not be discussed at this time, however, citizens are invited to speak to those issues as designated in the agenda. No comments Considerations 1. Discussion and possible action regarding WAFC Proposal – City of Whitewater 2. Discussion and possible action regarding WAFC Proposal‐ Whitewater Unified School District Council President Jim Allen introduced Proposal. Page 4. It was moved by Council Member Stone in Recital E. to read: The Aquatic Center Committee of the City of Whitewater (the “ACC") will assume the responsibility making advisory recommendations for the Aquatic Facility to the City and School District and have the staff support of the Park and Recreation Director and Aquatic Center Facility Director. The ACC is an advisory and recommendatory body to the City and School District on items and issues related to the Aquatic Center and governmental subdivision and agency of the City. Seconded by Councilmember Dawsey‐Smith to approve minutes AYES: Dawsey‐ Smith, Hicks, Stone, Brown, Allen. NOES: Gerber . ABSENT: Schreiber. Motion passed. Kachel expressed concern the label ACC was heavily used. Page 7. Article V. Letter C. Special Activities/Events. Line added halfway through paragraph stating: Such fees may be waived with City and School District Approval. Page 7: Line Stating: Subject to the approval of the ACC, replace ACC with Park and Recreation Director Page 8: Letter D. Budget #1. Take out line stating: and the Whitewater Park and Recreation Department. The City will cover expenses equally to the extent that they are not covered by revenues otherwise generated. Page 9: Typo Errors Section 5.01 Annual Budget. Replace ACC with Parks and Recreation Director Citizen Comment: Chuck Mills (336 S Whiton Street): People pay the fees so the community should have the say. Page 10: ACC is heavily used, replace with City Page 10 & 11: Snow Removal needs to be discussed and agreed upon Citizen Comment: Mike Smith (327 E Clay): Snow removal picking is pretty petty Page 11: Article VII Operating Expenses 7.01 Title: Aquatic Center Committee Obligations, take out word Committee. Line Stating: , repairing, or replacing any of the walls, foundations or exterior structural portions of the structures located upon the Leased Premises. Take out “of walls, foundations or exterior portions of the structure located upon the”, and replace with “capital equipment or interior fixtures of the” Miguel questioned if fitness equipment is capital. Kachel stated capital is anything connected to the wall Dawsey‐Smith recommended looking at replacement excel sheet, make any updates, and put when project was completed Page 15: Letter B. Lack of Funding. (iii). Add a line: The City and the School District agree to be equally responsible for refunding prorated membership fees if the facility closes due to mutual consent or if the School District terminates this agreement tin accordance with 12.01(B)(i). The City shall be full responsible for refunding prorated membership fees if the facility closes due to the City terminating this agreement in accordance with 12.01(B)(ii). Motion to adjourn by Council Member Dawsey‐Smith and seconded by Council Member Hicks. Upon unanimous roll call vote, the meeting adjourned at 8:07pm Next meeting: Wednesday, October 11th @ 6:00pm Respectfully submitted, Michelle Dujardin, Parks & Recreation Interim Director