Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN NOVEMBER 13TH, 2007 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Charlie Gugel; Aldermen Paul Hood; Aldermen Gordon O’Quinn; and Aldermen Louie Amodeo. Also in attendance: City Clerk, Kathy Blakemore; CFO, Karen Robson; Municipal Court Clerk, Linda Murray; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Meter Reader, Tyler Garrett; Director of Emergency Management, Stacy Winters; Director of Parks & Recreations, Kerri Gates; Chief of Police, Tom McClain; City Engineers, Mike Zimmerman & David McClure; City Attorney, Doug Harpool; Planning & Zoning Vice Chairmen, Valorie Simpson; and Planning & Zoning Executive Secretary, Lucille Murray. Guest present: Julie Gottbehuet, Carly Gottbehuet, Grace Gottbehuet, Kasey Gottbehuet, Jack Rodocker, Dee Rodocker, Scott Hayes, Alexander Newman, Kurt Hamilton, Jacob Broz, Dusty Bacon, Gene I. Thomas, C. Calvin Mahery, Valorie L. Onstott, Odumar Lorke, Nellie J. Venzlaff, Brett Bacon, Nick Newman, Kevin Broz, Jan Hamilton, and Kim Haase. The following Boy Scouts led the Pledge of Allegiance-Scott Hayes, Alexander Newman, Kurt Hamilton, Jacob Broz, and Dusty Bacon. Special Recognition (Awards, Certificates and Honors) Chief of Police, Tom McClain presented Carly Gottbehuet with a Character Attribute Award for Caring. City Attorney, Doug Harpool opened the PUBLIC HEARING TO CONSIDER THE FOLLOWING PROPOSED AMENDMENTS TO THE LAND DEVELOPMENT REGULATIONS: City Attorney, Doug Harpool stated that the first amendment was to increase the permissible density in an R-1 District. The Planning and Zoning Commission did not recommend approval of increasing the density. The second is to adopt a new L-Curb/Roll Curb design for subdivisions and streets. The Planning and Zoning again did not recommend approval of this change in the land use standards. Proposal to adopt an alternative to concrete stormwater pipe by permitting ADS pipe to be used in lieu of concrete stormwater pipe under some circumstances. The Planning & Zoning Commission recommended adoption of this change. City Attorney, Doug Harpool asked if there were any comments or questions. No public comment. Doug recommended that the public hearing be closed. Mayor Jamie Schoolcraft called the meeting to order. Board of Aldermen Minutes Page 1 of 6 November 13th, 2007 Agenda Amendments/Approval of agenda Mayor Jamie Schoolcraft stated that number five (5), and number thirteen (13) needed to be removed from the agenda. Motion made by Charlie Gugel with second by Louie Amodeo to approve the agenda with the amendment listed above. All votes yes. Motion carried. Minutes 10/09/07 & 11/01/07 Motion made by Gordon O’Quinn with second by Paul Hood to approve the minutes of the Regular Meeting on October 9th, 2007. All votes yes. Motion carried. Motion made by Louie Amodeo with second by Charlie Gugel to approve the minutes of the Special Meeting on November 1st, 2007. All votes yes. Motion carried. Citizens Input None Financial Report CFO, Karen Robson requested approval of the September statements. Motion made by Gordon O’Quinn with second by Louie Amodeo to approve the September statements. All votes yes. Motion carried. Karen requested approval to pay the outstanding bills. Motion made by Charlie Gugel with second by Paul Hood to pay the outstanding bills. All votes yes. Motion carried. The city received three sealed bids for the Grasshopper mower, Andy Farmer-$551.00; Monte Cornelius-$1000.00; and James Isenberger-$500.00. Motion made by Gordon O’Quinn with second by Louie Amodeo to approve the bid from Monte Cornelius in the amount of $1000.00 for the Grasshopper mower. All votes yes. Motion carried. The city received two bids for the Snow Plow/Dump Bed for the Public Works Department, Bus Andrews Truck Equipment-Snow Plow in the amount of $4300.00 and Dump Bed in the amount of $7070.00. Trux-Dump Bed in the amount of $14,982.00. The staff is recommending Bus Andrews bid. Motion made by Paul Hood and second by Louie Amodeo to approve the bid from Bus Andrews in the amount of $4300.00 for the snow plow and $7070.00 for the dump bed. All votes yes. Motion carried. The city received two bids for Air Duct Cleaning, LCS Kleen Aire-City Hall in the amount of $823.00, Community Building in the amount of $645.00; Enviro-Air Services- City Hall in the amount of $1280.00, Community Building in the amount of $2435.00, Recreation Center in the amount of $6936.00. Motion made by Gordon O’Quinn with second by Louie Amodeo to approve the bid from LCS Kleen Aire-City Hall $823.00, Community Building $645.00. All votes yes. Motion carried. Police Report Chief of Police, Tom McClain presented Monthly Statistical Report. For the month of October there were 347 incidents, 6 felonies, 20 misdemeanors, 106 infractions, and 210 other services. 241 of the total incidents were handled by an Officer. Board of Aldermen Minutes Page 2 of 6 November 13th, 2007 Chief stated that he attended the International Association of Chiefs of Police training in New Orleans last month. At this training interfacing your records was discussed. The city police records at this time are an in house system. Interfacing records would be to network with other agencies in the area. Chief stated that he thought this was a good idea. Chief stated that he had graduated 150 students for the D.A.R.E. Program recently. He is currently in class with 75 more D.A.R.E. students. The Dodge Charger has been ordered and may possibly be delivered by the end of the year. Also the 2008 Police Harley has been ordered. The Harley is a lease in the amount of $800.00 per year. There is a $350.00 fee to transfer the old equipment to the new bike. The Greene County Sheriffs Department has requested for the city to participate in their new records management system. Chief recommended that the city look into participating with Greene County and make a decision within a month or two. The County is requesting for the city to pay the maintenance fee starting in the year 2009 in the amount of $2100 per year. The city is currently paying $300 per year for a maintenance fee. Mayor stated that the city has received two letters from the FBI thanking Chief and Detective Shipley for their help on solving the bank robbery. Also, the city received a thank you letter for Chief from Missouri State Highway Patrol for his participation in the Tour of Missouri bicycle race. Mayor stated he has had the opportunity to attend the last two D.A.R.E. graduations and the Chief does a fantastic job with the kids. Development Report Randy Brown, Director of Development stated that the city has issued a final on apartment number two in North Brooke addition. Apartment number three is in process. In Longview Subdivision the curbs were poured on Friday. Gary Weber will have the Wellhead Protection Plan sometime in December. Steve Vaughn, Code Enforcement Officer has been busy coordinating the City Hall renovation. Steve is also in charge of the new soccer complex building. Deadline for completion is December 31st. Mayor stated that the city has received a lot of calls concerning the turn signal at Highway 160 and Miller. Randy and the Mayor have contacted MoDot and they have agreed to do a traffic study to see if that area would qualify for a turn signal. Also they are going to evaluate the speed limit on 160 within the city limits. Public Works Report Charlie Jones, Director of Public Works stated that the line has been completed on Willey Street. Public Works has been doing the fall maintenance on the sewer lines. This process is done by dumping 250 to 500 gallons down each dead end line to flush out the debris. Also, they have been installing new stop signs, speed limit signs. Charlie stated that they have been doing a lot of work on the Public Works building to make more room for equipment. Rick, Tyler and Charlie have attended a WinWater Open House and class for certification. Rick and Charlie also attended the Fall Conference at Lake or the Ozarks. Charlie stated that this conference had a lot of good training and was very informational. Board of Aldermen Minutes Page 3 of 6 November 13th, 2007 Emergency Management Stacy Winters, Director of Emergency Management stated that the AED’s are in and he is working on getting those in all of the facilities. Also, Stacy has been working on the CERT program. Community Services Report Kerri Gates, Director of Parks and Recreations stated that basketball, cheerleading, and dance programs are currently in process. Safe Halloween Event went very well, there were 790 participants. The Parks Department has there first Disc Golf Tournament. There were 55 participants. The food drive will end on November 14th. Winter registration is out for basketball and cheer and ends December 7th. Winter break camp registration will start on Monday the 19th. Proposed Amendments to the LDR’s Mayor Jamie Schoolcraft stated that the Planning and Zoning Commission did not take any action on the proposed amendments concerning the higher density in R-1 district and the L-Curb/Roll Curb Design. However, they did recommend approval of the ADS pipe, an alternative to concrete stormwater pipe. City Attorney, Doug Harpool stated that there were a couple of limitations that were not addressed in the ordinance and they will be added before the final reading of the ordinance. The first one is the ADS pipe will have concrete ends. The other limitation was they wanted the concrete pipe to be used under roadways and not the ADS pipe. Staff recommends the ADS pipe as an alternative to concrete stormwater pipe. BILL NO. 07-40 ORDINANCE NO. 071113 AN ORDINANCE ADOPTING AMENDMENTS TO THE WILLARD DESIGN STANDARDS FOR THE CITY OF WILLARD, MISSOURI; REPEALING OR AMENDING INCONSISTENT ORDINANCES AND PROVIDING FOR PENALTIES FOR VIOLATION HEREOF. City Clerk, Kathy Blakemore read the first reading. Motion made by Gordon O’Quinn with second by Paul Hood to approve the first reading. Charlie Gugel-yes. Paul Hood-yes. Gordon O’Quinn-yes. Louie Amodeo-yes. All votes yes. Motion carried. BILL NO. 07-41 ORDINANCE NO. 071113A AN ORDINANCE AUTHORIZING AND ACCEPTING THE TRANSPORTATION ENHANCEMENT FUNDS FOR THE WILLARD SAFE ROUTES TO SCHOOL PROJECT. First reading by City Clerk, Kathy Blakemore. Motion made by Gordon O’Quinn with second by Louie Amodeo to approve the first reading. Charlie Gugel-yes. Paul Hood-yes. Gordon O’Quinn-yes. Louie Amodeo-yes. All votes yes. Motion carried. Board of Aldermen Minutes Page 4 of 6 November 13th, 2007 Second reading by City Clerk, Kathy Blakemore. Motion made by Louie Amodeo with second by Gordon O’Quinn to approve the second reading. Charlie Gugel-yes. Paul Hood-yes. Gordon O’Quinn-yes. Louie Amodeo-yes. All votes yes. Motion carried. BILL NO. 07-42 ORDINANCE NO. 071113B AN ORDINANCE RELATING TO THE RATES TO BE CHARGED FOR THE USE OF WATER FROM THE WATER WORKS SYSTEM OF THE CITY OF WILLARD, MISSOURI, PROVIDING FOR A METHOD FOR THE COLLECTION OF SAME, PROVIDING FOR DEPOSITS AND FEES FOR THE USE OF WATER SOLD FROM SAID SYSTEM, PROVIDING FOR AND ESTABLISHING THE COSTS OF THE METER AND INSTALLATION, AND PROVIDING PENALTIES FOR THE VIOLATION OF SAID ORDINANCE. First reading by City Clerk, Kathy Blakemore. Motion made by Gordon O’Quinn with second by Paul Hood to approve the first reading. Charlie Gugel-yes. Paul Hood-yes. Gordon O’Quinn-yes. Louie Amodeo-yes. All votes yes. Motion carried. BILL NO. 07-43 ORDINANCE NO. 071113C AN ORDINANCE TO RE-ESTABLISH, REORGANIZE AND PROVIDE FOR MAINTENANCE OF PUBLIC PARKS FOR THE CITY OF WILLARD; AUTHORIZE THE MAYOR TO PROCEED WITH THE APPOINTMENT OF A SEVEN-MEMBER ADVISORY BOARD, WITH THE APPROVAL OF THE BOARD OF ALDERMEN, TO SERVE AS THE PARK BOARD, RESCINDING ORDINANCE NUMBER 990111B, AND AMENDING ORDINANCES INCONSISTENT WITH THIS ORDINANCE. First reading by City Clerk, Kathy Blakemore. Motion made by Louie Amodeo with second by Charlie Gugel to approve the first reading. Charlie Gugel-yes. Paul Hood-yes. Gordon O’Quinn-yes. Louie Amodeo-yes. All votes yes. Motion carried. Old Business Mayor Jamie Schoolcraft stated that he would like to try a new approach to the format of how the agendas/meetings are conducted. Mayor stated that he would like to have staff recommendations on the issues on the agendas and then have the citizens have an opportunity to speak on the issue. Also Mayor stated that the addition to city hall is going very well. Steve Vaughn is doing a tremendous job. City Attorney, Doug Harpool asked about how the progress was going on the codification. City Clerk, Kathy Blakemore stated that the first draft would be ready after the first of the year. Board of Aldermen Minutes Page 5 of 6 November 13th, 2007 Aldermen Gordon O’Quinn asked about the backhoe lease. City Attorney, Doug Harpool stated that the minutes of the meeting did not reflect how the agreement was understood, only that the board approved the agreement. Mayor stated that the board would be going into closed session to discuss Chapter 610.021 #1-legal and #3 personnel. Motion made by Gordon O’Quinn with second by Louie Amodeo to close the open meeting and go into the closed session. All votes yes. Motion carried. Meeting adjourned. __________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 6 of 6 November 13th, 2007