Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN MARCH 10TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Louie Amodeo; Aldermen Paul Hood; and Aldermen Charlie Gugel. Aldermen Gordon O’Quinn was not present. Also in attendance: Municipal Court Clerk/Deputy City Clerk, Linda Murray; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Chief of Police, Tom McClain; Officer Mike Payne; Director of Parks & Recreations; Kerri Gates; Emergency Management Director, Stacy Winters; Community Relations Officer, Kate Gould; P&Z Executive Secretary, Lucille Murray; P&Z Vice Chairmen, Valorie Simpson; City Phone Operator, Tami Cobb; and City Attorney, Doug Harpool. Guest present: David Gardner with Excalibur Engineering; David Helton; and Ruth Hunter with Cross Country Times. Mayor led the Pledge of Allegiance. Special Recognition (Awards, Certificates and Honors) None Mayor Jamie Schoolcraft called the meeting to order. Roll Call CFO, Karen Robson called roll call, Aldermen Louie Amodeo-present; Aldermen Paul Hood- present; Mayor Jamie Schoolcraft-present; Aldermen Charlie Gugel-present; and Aldermen Gordon O’Quinn--------. Agenda Amendments/Approval of agenda Motion made by Aldermen Gugel with second by Aldermen Amodeo to approve the agenda. All votes yes. Motion carried. Minutes 02/25/08 Motion made by Aldermen Gugel with second by Aldermen Hood to approve the minutes of the regular meeting on February 25th, 2008. All votes yes. Motion carried. Citizen Input None Financial Report Motion made by Aldermen Amodeo with second by Aldermen Gugel to pay the outstanding bills. All votes yes. Motion carried. Page 1 of 3 Motion made by Aldermen Hood with second by Aldermen Amodeo to approve the employee Health Insurance renewal. All votes yes. Motion carried. CFO, Karen Robson withdrew her request for training. Police Report Chief of Police, Tom McClain gave monthly statistical report. Also chief stated that Major Doug Thomas has resigned. April 24th at 6:30 p.m. is the last D.A.R.E. graduation of the year. April 26th at 7:00 p.m. is the Charity Boxing event. Chief requested approval to attend the 21st Annual D.A.R.E. International Training Conference, August 12-14 in San Antonio, Texas in the amount of $900.00. Aldermen Amodeo stated that registration for this conference is until August. He requested more time to research this conference and would like all of the aldermen to be present for a vote on this issue. Development Report Randy Brown, Director of Development stated that he had met with Kelly Turner with Olson and Associates for the Safe Routes to School Grant. The city is currently awaiting contract documents. This project hopefully will be started when school is out for the summer. Randy stated that he will be submitting the Wellhead Protection Plan at the Board of Aldermen meeting on March 24th. Public Works Report Director of Public Works, Charlie Jones stated that his department has been very busy with all of the ice this winter. Last week the city had to barricade some of the city streets due to flooding. Also the department fixed a water leak. Emergency Management Director of Emergency Management, Stacy Winters stated that the week of the 14th is National Severe Weather Week. State Wide Tornado Drill is scheduled for Tuesday 11th, at 10:00 a.m. Emergency Management department has purchased a H.A.M. radio. This radio will enable the city to be in contact with Greene County Emergency Management, S.E.M.A., and F.E.M.A. in case of an emergency. Mayor stated that the city was going to list the storm shelters on the next water bill. Community Services Report Director of Parks and Recreations, Kerri Gates stated that the youth basketball registration ends on Friday. The Annual Egg Scramble is scheduled for the 15th of March at the Recreation Center. The city received last week the rest of the grant money for the new soccer complex. Proposed West Ridge Final Plat PDD Director of Development, Randy Brown stated that staff recommended approval of the proposed West Ridge Final Plat PDD. Motion made by Aldermen Charlie Gugel with second by Aldermen Paul Hood to approve the West Ridge Final Plat PDD. All votes yes. Motion carried. Ordinance-Commerce Bank Lease Agreement Dated 09/01/92 BILL NO. 08-02 ORDINANCE NO. 080324 Page 2 of 3 AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND THE CITY OF WILLARD, MISSOURI, ORIGINALLY DATED SEPTEMBER 1, 1992, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE THROUGH APRIL 1, 2009, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR ONE YEAR TERMS. First reading by CFO, Karen Robson. Motion made by Aldermen Louie Amodeo with second by Aldermen Charlie Gugel to approve the first reading. Aldermen Amodeo-yes. Aldermen Hood-yes. Aldermen Gugel-yes. All votes yes. Motion carried. Ordinance-Commerce Bank Lease Agreement Dated 04/01/01 BILL NO. 08-03 ORDINANCE NO. 080324A AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND CITY OF WILLARD, MISSOURI, ORIGINALLY DATED APRIL 1ST, 2001, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE THROUGH APRIL 1, 2009, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR A ONE YEAR TERM. First reading by CFO, Karen Robson. Motion made by Aldermen Amodeo with second by Aldermen Gugel to approve the first reading. Aldermen Amodeo-yes. Aldermen Hood-yes. Aldermen Gugel-yes. All votes yes. Motion carried. Old Business City Attorney, Doug Harpool stated the Public Service Commission has approved the Meadows acquisition unanimously. Mayor Jamie Schoolcraft stated that the board would be going into closed session under Chapter 610.021 #1 and #2. Motion made by Aldermen Louie Amodeo with second by Aldermen Paul Hood to close the open session and open the closed session. All votes yes. Motion carried. Meeting adjourned. __________________________ Kathy Blakemore, City Clerk Page 3 of 3