Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN MARCH 24TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Louie Amodeo; Aldermen Charlie Gugel; and Aldermen Gordon O’Quinn. Aldermen Paul Hood was not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer, Kate Gould; CFO, Karen Robson; Municipal Court Clerk, Linda Murray; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Chief of Police, Tom McClain; Officer, Bob Bell; Director of Emergency Management, Stacy Winters; City Phone Operator, Tami Cobb; and City Attorney, Doug Harpool. Guest present: Kent Medlin, Ron Crighton, Jana Copeland, Ruth Hunter, Richard Simpson, and Kelly Turner. Mayor led the Pledge of Allegiance. Special Recognition (awards, certificates and honors) Mayor Jamie Schoolcraft presented Aldermen Gordon O’Quinn with a plaque for his service on the Board of Adjustments Board and the Board of Aldermen. Mayor Jamie Schoolcraft presented Randy Brown with a certificate for “Heroic Citizen”. Randy sought help that lead to the safe rescue of the woman after she spent hours on top of her car with no cell phone reception and no response to her cries for help during the recent flooded waters of the Sac River. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore called the roll call, Aldermen Amodeo-present, Aldermen Hood---- --, Mayor Schoolcraft-present, Aldermen Gugel-present, and Aldermen O’Quinn-present. Agenda Amendments/Approval of agenda Mayor Jamie Schoolcraft stated that Kent Medlin with Willard Schools would like to be added to the agenda to discuss the intersection at Jackson and Highway 160. Mayor stated this item would be addressed after citizen input. Motion made by Louie Amodeo with second by Charlie Gugel to approve the agenda with the amendment listed above. All votes yes. Motion carried. Minutes 03/10/08 Motion made by Charlie Gugel with second by Louie Amodeo to approve the minutes of the regular meeting on March 10th, 2008. All votes yes. Motion carried. Board of Aldermen Minutes Page 1 of 4 March 24th, 2008 Citizens Input None Willard Public School District-Kent Medlin Kent Medlin Willard Schools Superintendent stated that the intersection at Jackson and Highway 160 has become a very dangerous intersection. The school district is willing to help fund a new stoplight at this intersection, however, they are requesting help from the city. Mayor stated that MoDot does not have funding at this time. Mayor said he would contact MoDot and see if this intersection could be moved up on the list since the school is willing to help out with the funding. Financial Report Motion made by Louie Amodeo with second by Gordon O’Quinn to approve the February financial statements. All votes yes. Motion carried. Park Tractor Bids-The city received two (2) bids, Ozark Power Center-$21,804.14; and Larson Farm & Lawn-$22,316.31. Staff recommended approval of the Ozark Power Center bid. Motion made by Gordon O’Quinn with second by Louie Amodeo to approve the bid for the Park Tractor from Ozark Power Center in the amount of $21,804.14. All votes yes. Motion carried. Request approval for Mayor to sign Safe Routes to School contracts. Motion made by Louie Amodeo with second by Charlie Gugel to approve the Mayor to sign the Safe Routes to School contracts. All votes yes. Motion carried. Judicial Information System-The Office of the State Courts Administrator has approached Willard Court system concerning implementation of the state Justice Information System. This would greatly enhance the capability of the Willard Courts by connecting them with other court systems throughout Missouri. The only change to the current structure would be to update the court cost ordinance to include a $7.00 court automation fee. The State Courts Administrator will provide all of the software and installation along with a free printer. Free training will be held in Jefferson City, which will only cost the City travel expenses. Implementation would more than likely be late this year or early next year. The City would also have to purchase a laptop which could be utilized during the court sessions. Both the judge and the prosecuting attorney have been consulted and believe that it would be beneficial. Motion made by Louie Amodeo with second by Charlie Gugel to approve the implementation of the Judicial Information System. All votes yes. Motion carried. Request approval to pay OTO (Ozark Transportation Organization) dues in the amount of $1,271.00. These dues will be due in July 2008. Motion made by Charlie Gugel with second by Louie Amodeo to approve to pay the OTO dues in the amount of $1,271.00. All votes yes. Motion carried. Request approval to purchase a security system with three (3) cameras in the amount of $2,486.00. Outside camera would be $529.00. Aldermen Louie Amodeo requested more time to review the security needs at city hall and to get more bids for this project. (no action was taken on this issue at this time) Request approval to purchase two (2) new G-5 units for meter readings when the city finalizes the Meadows Water System purchase, in the amount of $4,000.00 each with a base charger unit at $205.00. Board of Aldermen Minutes Page 2 of 4 March 24th, 2008 Motion made by Louie Amodeo with second by Charlie Gugel to purchase two (2) new G-5 units in the amount of $4,000.00 each with a base charger unit at $205.00. All votes yes. Motion carried. Board discussed random drug screening for employees. Drug screening will be addressed in the city personnel policy. The personnel policy is currently being revised and will be presented at a future meeting. Ordinance-Commerce Bank Lease Agreement Dated 09/01/92 BILL NO. 08-02 ORDINANCE NO. 080324 AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND THE CITY OF WILLARD, MISSOURI, ORIGINALLY DATED SEPTEMBER 1, 1992, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE THROUGH APRIL 1, 2009, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR ONE YEAR TERMS. Second reading by City Clerk, Kathy Blakemore. (first reading was done on March 10th, 2008) Motion made by Louie Amodeo with second by Gordon O’Quinn to approve the second reading. Louie Amodeo-yes. Charlie Gugel-yes. Gordon O’Quinn-yes. All votes yes. Motion carried. Ordinance-Commerce Bank Lease Agreement Dated 04/01/01 BILL NO. 08-03 ORDINANCE NO. 080324A AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND CITY OF WILLARD, MISSOURI, ORIGINALLY DATED APRIL 1, 2001, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE THROUGH APRIL 1, 2009, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR A ONE YEAR TERM. Second reading by City Clerk, Kathy Blakemore. (first reading was done on March 10th, 2008) Motion made by Gordon O’Quinn with second by Charlie Gugel to approve the second reading. Louie Amodeo-yes. Charlie Gugel-yes. Gordon O’Quinn-yes. All votes yes. Motion carried. Wellhead Protection Plan-Letter of Intent Request approval for Mayor and Board to sign Wellhead Protection Plan-Letter of Intent. Motion made by Louie Amodeo with second by Charlie Gugel approve the signing of the Wellhead Protection Plan-Letter of Intent. All votes yes. Motion carried. Old Business Aldermen Louie Amodeo stated that at the last board meeting Chief McClain had asked permission to attend the 21st Annual D.A.R.E. International Training Conference. Louie stated that he had researched the training and thinks it would be very beneficial. Motion made by Louie Amodeo with second by Charlie Gugel to allow Chief McClain to attend the 21st Annual D.A.R.E. Conference. All votes yes. Motion carried. Board of Aldermen Minutes Page 3 of 4 March 24th, 2008 Aldermen Gordon O’Quinn asked Public Works Director, Charlie Jones if they were going to take out the ramp on Downtown Bar-B-Que lot to make room for Public Works to park employee cars. Charlie stated that since this issue was brought up a few months ago Mr. Helton has made other plans for his parking lot. Director of Development, Randy Brown introduced Kelly Turner with Olson and Associates. Randy stated that Mr. Turner might have some information regarding the needed improvements at Jackson and Highway 160. Mr. Turner discussed Rural Safety Improvement Grant funds. $15,000,000 will be awarded. Each project awarded will receive between $200,000 and $2,000,000. Mayor stated that the board would be going into closed session to discuss Chapter 610.021 #1- Legal, #2-Real Estate, and #3-Personnel. Motion made by Gordon O’Quinn with second by Louie Amodeo to close the open session and go into executive session. All votes yes. Motion carried. Meeting adjourned. __________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 4 of 4 March 24th, 2008