Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN APRIL 28TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Alderman Richard Simpson; Alderman Louie Amodeo; Alderman Paul Hood; Alderman Dale Duvall; and Alderman Bryan Vincent. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Chief of Police, Tom McClain; and City Attorney, Doug Harpool. Guest present: Tony Stokes; Sue Cheniae, Gail Black, Sue H., Alvina Broz, Roxanne Stewart and Kenna Gannon. Mayor led the Pledge of Allegiance. Special Recognition (Awards, Certificates and Honors) None City Attorney Doug Harpool opened the PUBLIC HEARING TO CONSIDER THE APPLICATION FOR SUBDIVISION VARIANCE FOR JOSEPH M. HESTAND, FOR PROPOSED SUNSET MEADOWS SUBDIVISION, TO GRANT A VARIANCE FOR LOTS 1, 2, & 3 REGARDING LOT WIDTH (85.19 FEET INSTEAD OF 100 FEET) AND SIDE YARD SETBACKS (10 FEET INSTEAD OF 15 FEET). City Attorney, Doug Harpool asked if anyone wished to speak in favor or opposition. No one spoke. Doug closed the Public Hearing. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore called roll call-Alderman Simpson-present; Alderman Cosby------; Alderman Amodeo-present; Alderman Hood-present; Alderman Duvall-present; and Alderman Vincent-present. Agenda Amendments/Approval of agenda Mayor stated that he would like to move item #9 to item #4 and item #7 to item #5. Motion made by Alderman Duvall with second by Alderman Simpson to approve the agenda with the amendment listed above. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood- I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Citizens Input Gale Black, Sue H, and Roxanne Stewart spoke concerning a business located in a residential district. City Attorney Doug Harpool was directed by the board to research this issue. Board of Aldermen Minutes Page 1 of 3 April 28th, 2008 Cox Fitness Center Contract This contract combines monthly rent payment with utility payment in the amount of $1200.00 monthly. This contract is for one year. Motion made by Alderman Simpson with second by Alderman Amodeo to approve the Mayor to sign the Cox Fitness Center Contract. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Proposed Sunset Meadows Subdivision (variance request for lot widths and side yard setbacks) Motion made by Alderman Hood with second by Alderman Simpson to approve the variance for Sunset Meadows Subdivision for lots 1, 2, & 3 regarding lot width (85.19 feet instead of 100 feet) and side yard setbacks (10 feet instead of 15 feet). Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Financial Report Motion made by Alderman Simpson with second by Alderman Amodeo to approve the financial statements. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Requested approval to purchase another backhoe with the same agreement that we currently have on another backhoe. Mayor stated that we did not have clarification on the agreement. Motion made by Alderman Amodeo with second by Alderman Simpson to table the purchase of the backhoe until the city has clarification on the current agreement. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Request to purchase well and lift station monitoring equipment. This equipment would be used for the Meadows wells, lift station and tower. Motion made by Alderman Simpson with second by Alderman Hood to approve the purchase of the well and lift station monitoring equipment for the Meadows Water System. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent- I. All votes yes. Motion carried. Request to purchase a tractor. The city received three bids-Larson Farm & Lawn $37,368.44; Vestal Equipment $33,437.00; and Quarles Supply $33,500.00. Staff is recommended approval of the Vestal Equipment bid. Motion made by Alderman Simpson with second by Alderman Amodeo to approve the bid from Vestal Equipment in the amount of $33,437.00. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood-I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Karen Robson, CFO stated that a few months ago the board requested that the city get bids on a security system. The city received two bids and both bids were expensive. This was not in the budget for this year and Karen requested that the city table/refuse bids. No action was taken on this item. NAYS Training Brandon Mires, Sports Coordinator stated that this training would be for the youth sports coaches in the amount of $20.00 per coach. Mayor stated that the Park Board tabled this issue. Alderman Duvall and Alderman Simpson stated that they would like this training also for the Board of Aldermen Minutes Page 2 of 3 April 28th, 2008 assistant coaches. Mayor stated that this would be discussed with Kerri Gates, Director of Parks and Recreations and they could present this issue at a future meeting. Old Business Mayor stated that approval of the minutes of the last meeting would be addressed at the next meeting. Mayor stated that the board would be going into closed session to discuss Chapter 610.021 #1- Legal. Motion made by Alderman Duvall with second by Alderman Simpson to adjourn the open session and go into closed session. Alderman Simpson-I; Alderman Amodeo-I; Alderman Hood- I; Alderman Duvall-I; and Alderman Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 3 of 3 April 28th, 2008