Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN JUNE 23RD, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk/Deputy Court Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks & Recreations, Kerri Gates; City Phone Operator, Tami Cobb; Corporal Bob Bell; Officer Mike Payne; Planning & Zoning Vice Chairmen, Valorie Simpson; Planning & Zoning Executive Secretary, Lucille Murray; City Engineer, Mike Zimmerman; and City Attorney, Doug Harpool. Guest present: Angie & David Shue, Melissa Marrow, Merril Suttee, Richard Mills, Darrell Biellier, Joleah Biellier, Patricia Steele, Kim Haase, Ruth Hunter, Melissa Smith, Tony Smith, and Rob Brown. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore called roll call-Aldermen Simpson-present; Aldermen Cosby- present; Aldermen Amodeo-present; Mayor Jamie Schoolcraft-present; Aldermen Hood-present; Aldermen Duvall-present; and Aldermen Vincent-present. Agenda Amendments/Approval of agenda Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the agenda. Aldermen Simpson-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes: Motion made by Aldermen Duvall with second by Aldermen Cosby to approve the minutes of the regular meeting on May 27th, 2008. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the minutes of the regular meeting on June 9th, 2008. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Board of Aldermen Minutes Page 1 of 4 June 23rd, 2008 Citizens Input Darrell Biellier spoke on drainage issue at Grand Prairie Dr. and Langston. Rob Brown asked if there was any resolution on the Hope House issue. Melissa Marrow spoke on drainage issue on Langston. Wanda Long spoke on the drainage issue at Grand Prairie Dr. Dave Shue presented a slide show of the drainage issue on Grand Prairie Dr. and Langston to the aldermen. Joleah Biellier spoke on drainage issue at Grand Prairie Dr. and Langston. Melissa Smith with Willard Concerned Citizens group spoke on issues with Conco Quarries. Financial Report Motion made by Aldermen Simpson with second by Aldermen Duvall to approve the May financial statements. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Karen stated that she had included in her report the 2007 Consumer Confidence Report which is required to be published each year by Missouri Department of Natural Resources. Bids-Generator: No action was taken on this issue. Bids-Crane: The city received three bids-Arrowhead Truck Equipment in the amount of $12,998.00; Bus Andrews Truck Equipment in the amount of $12,650.00; and T&J Welding in the amount of $10,370.00. Staff is recommending approval of the T&J Welding bid. Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the bid for the crane from T&J Welding in the amount of $10,370.00. Aldermen Simpson-I; Aldermen Cosby- I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids-Printer: No action was taken on this issue. Karen stated that the sales tax revenue is currently down 6%. Stone Creek Subdivision: City Attorney, Doug Harpool stated that the Planning & Zoning Commission recommended a surety bond in the amount of $10,000 before final plat approval. Doug stated that the developer was having a hard time getting the surety bond and wanted to do a letter of credit from his bank instead. City Attorney Doug Harpool and Director of Development, Randy Brown recommended approval of Stone Creek Final Plat. BILL NO. 08-12 ORDINANCE NO. 080623 AN ORDINANCE TO ACCEPT THE FINAL PLAT OF STONE CREEK PHASE I AS AN ADDITION TO THE CITY OF WILLARD, GREENE COUNTY MISSOURI. First reading by City Clerk, Kathy Blakemore. Board of Aldermen Minutes Page 2 of 4 June 23rd, 2008 Motion made by Aldermen Simpson with second by Aldermen Duvall to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Hood to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. BILL NO. 08-13 ORDINANCE NO. 080623A AN ORDINANCE APPROVING THE FOLLOWING DESCRIBED PROPERTY OWNED BY DANCO INVESTMENTS INC. (STONE CREEK PHASE I SUBDIVISION) TO BE BROUGHT INTO SPECIAL SEWER DISTRICT OF THE CITY OF WILLARD. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Lucille Murray Proposed Willard Litter Clean-up: Lucille Murray discussed the proposed Willard Litter Clean- up Program. This program would require volunteer groups to adopt ½ mile of street for clean-up every eight weeks (more in certain areas). Board agreed this would be a great program and directed Lucille to move forward with the final steps to enable this program. Willard Tree Offer: Lucille Murray discussed the proposed Willard Tree Offer. City would be divided into areas. Each year one area of homeowners could choice a tree from five (5) choices to plant. Homeowner in turn would sign an agreement to plant another tree within a year. Board agreed this would be a great program and directed Lucille to move forward with the final steps to enable this program. Ordinance-Board of Aldermen Meetings BILL NO. 08-14 ORDINANCE NO. 080623B AN ORDINANCE AMENDING ORDINANCE NO. 070514B, PRESCRIBING GENERAL PROVISIONS FOR REGULAR AND SPECIAL MEETINGS OF THE BOARD OF ALDERMEN OF THE CITY OF WILLARD; PRESCRIBING RULES OF ORDER OF REGULAR AND SPECIAL MEETINGS; AND EXTENDING INVITATION TO GENERAL PUBLIC FOR ATTENDANCE. Board of Aldermen Minutes Page 3 of 4 June 23rd, 2008 First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Simpson with second by Aldermen Duvall to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Addendum #4-Original Agreement with Archer Engineering Motion made by Aldermen Simpson with second by Aldermen Cosby to approve addendum #4 to the original agreement with Archer Engineering. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Proposed Utility Board Appointment Mayor Jamie Schoolcraft recommended Gary Wirth to be appointed to the Utility Board. Motion made by Aldermen Cosby with second by Aldermen Simpson to approve the appointment of Gary Wirth to the Utility Board. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Proposed Park Board Appointment Mayor Jamie Schoolcraft recommended Patricia Steele to be appointed to the Park Board. Motion made by Aldermen Cosby with second by Aldermen Duvall to approve the appointment of Patricia Steele to the Park Board. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. City Clerk, Kathy Blakemore swore in Patricia Steele with the Oath of Office. Old Business City Attorney, Doug Harpool stated that the Hope House has not yet received their licenses from the state. Also, Doug stated that the school voted to pay up to $125,000 for the Highway 160 and Jackson St. improvements. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #1-Legal, #2-Real Estate, and #3-Personnel issues. Motion made by Aldermen Vincent with second by Aldermen Amodeo to adjourn the open session and go into closed session. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ___________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 4 of 4 June 23rd, 2008