Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN SEPTEMBER 8TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Also in attendance: Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Emergency Management, Stacy Winters; Director of Parks & Recreations, Kerri Gates; Chief of Police, Tom McClain; Corporal Bob Bell; PB Chairmen, Pat Lloyd; PB Vice Chairmen & P&Z Vice Chairmen, Lucille Murray; and City Attorney, Doug Harpool. Guest present: Kevin, Kelly Turner, Melissa Smith and family, and Rob Brown. Mayor led the Pledge of Allegiance. Special Recognition (Awards, Certificates and Honors) None Mayor called the meeting to order. Roll Call Deputy City Clerk, Kate Gould called roll call-Aldermen Simpson-present; Aldermen Cosby- present; Aldermen Amodeo-present; Mayor Jamie Schoolcraft; Aldermen Hood-present; Aldermen Duvall-present; and Aldermen Vincent-present. Agenda Amendments/Approval of agenda Mayor stated that two items needed to be added to the agenda. Item #17 will be Utility Board Appointment, and item #18 will be Tax Levy Ordinance. Motion made by Aldermen Vincent with second by Aldermen Hood to approve the agenda with the two amendments listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 08/25/08 Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the minutes of the August 25th, 2008 meeting. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo- I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizen Input Board of Aldermen Minutes Page 1 of 5 September 8th, 2008 Lucille Murray stated that she would like to recognize the Parks and Maintenance crews for helping her with moving some trees. Also she would like to thank Conco for helping move two big rocks from around the pool house. One rock weighed 9 tons and one weighted 10 tons. Melissa Smith thanked the board for the meeting with the Concerned Citizens Group and the follow up letter from the Mayor. Melissa passed out copies of her editorial in response to Sara Overstreets article in the newspaper. Melissa stated that any discussion with the board that pertains to the issues that the Concerned Citizens Group was concerned about she would like to be aware of. Also, Melissa stated that the Concerned Citizens Group would like to move forward with working out their concerns. Rob Brown asked the board the status on the Hope House. City Attorney Doug Harpool stated that the Hope House has not yet received their state license. Financial Report Motion made by Aldermen Duvall with second by Aldermen Vincent to pay the outstanding bills. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Trash Services: Allied Waste has proposed two options to the city. The $12.00 per month option is without the City covering any of our costs to offer this to the customers. The $12.50 per month option is with the City recovering $.50 per month per customer to cover our costs. Karen stated that both options are considerably lower than what citizens are now paying within the city limits. After the customer count exceeds 200 customers in the City, the city would have assistance through Allied Waste with the recycling center. They would place two roll off containers in the recycling center-one for plastic and one for cardboard. The customer would also be charged a $25.00 deposit to set up the trash service. Aldermen Simpson stated that he would like some time to think about this proposal and discuss at a later meeting. No action was taken on this item. Police Department Report Chief of Police, Tom McClain thanked the board for allowing him to attend the National Dare Convention. Chief feels this was a very informative conference. Chief stated that Nicole Sprague has turned in her resignation as assistant to the Police Secretary. The Willard Police Department has received an e-mail from Springfield Sergeant Whisnant requesting assistance from Officer Mike Payne in administering a Drug Recognition Expert Course in Springfield. Chief stated that he has started D.A.R.E. at Willard Intermediate on September 3rd, 2008 and will be graduating the 1st class the 1st week of November. Chief presented the August Monthly Statistical Report. Total incidents for the month of August were 379, felonies-4; misdemeanors-16; infractions-177; other services-176; and incidents handled by officer-252. Emergency Management Report Director of Emergency Management, Stacy Winters stated that the storm sirens were tested two (2) weeks ago and a couple of the sirens were not functioning properly. One siren had a bad board and one was getting no electricity to it. The board was switched out and Empire Electric was notified. Board of Aldermen Minutes Page 2 of 5 September 8th, 2008 Stacy stated that the Tour of Missouri is coming through Willard on September 9th from 2:30- 2:45 p.m. The Emergency Management Department received nine (9) GPS units to be used by the CERT team. Development Report Director of Development, Randy Brown stated that the inspections are down for the month. The city has been issuing several permits for remodels and storage buildings. Also Randy stated that the city is reviewing the FOG (Fats, Oil, and Grease) plan from Springfield to make sure current ordinance is in compliance. The city has installed a pump in the well at the Meadows Lagoon. Public Works Report Director of Public Works, Charlie Jones stated that the department has been installing a lot of water meters this month. They have also finished laying the pipe on Beam Street and are doing the testing now. Charlie stated that the pump that was installed at the Meadows Lagoon is working great. The Public Works Department has been helping Lucille relocate trees and bushes around the pool. Charlie commended his department on their work and experience. Community Services Report Kerri introduced the new Parks and Recreations Director, Kevin McDonald. Kevin started with the city last Tuesday. Kerri stated that the Competitive Baseball meeting was going on at the Recreation Center. There are five (5) teams participating in this program. Soccer starts Saturday September 13th. This program is down approximately thirty (30) participates. Volleyball was up with approximately fifty (50) participates and starts Friday September 12th. The Pepsi Punt, Pass, & Kick is scheduled for September 13th at 2:00 p.m. Youth Basketball and Cheerleading registration ends September 26th. Youth Dance Class starts September 30th. Aldermen Simpson thanked Kerri for her service to the city. Community Relations Officer Community Relations Officer, Kate Gould stated that the city received approximately 400 surveys for the new Willard Aquatics Center. Kate attended a Senior Luncheon, Willard Chamber of Commerce meeting, and the Lyons Club meeting to get their input on the new Aquatics Center. Kate has also been working on preparation of the first Utility Board meeting which is scheduled for September 18th at 6:00 p.m. Kate has completed online courses on the National Incident Management System (NIMS 700) and the Incident Command System (ICS 100). Kate stated that she has contacted the post office and local churches to make them aware of the Tour of Missouri coming through town and the roads that would be blocked. The Christmas on the Frisco Trail is scheduled for Saturday November 15th. Kate has attended two meetings for this event. Board of Aldermen Minutes Page 3 of 5 September 8th, 2008 The Community Profile has been finalized and we will be printing next week to handout to potential businesses. Resolution for swimming pool construction Mayor stated that this resolution was for the financing of the pool construction from Piper Jaffray & Co. Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the Mayor signing the resolution for the financing of the new swimming pool. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Resolution for Missouri State Highway Patrol Crime Lab Mayor stated that this resolution is to participate in the funding for the Crime Lab. The city would fund $580.00 per year for the next ten (10) years. Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the Mayor signing the resolution to participate in the funding of the Missouri State Highway Patrol Crime Lab. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Jackson St./Highway 160 intersection Mayor stated that the city now has written commitment from the county. The school has agreed to pay half ($25,000) of the design for this project and the city will pay the other half ($25,000). Karen Robson, CFO stated that these funds would come out of the 2009 budget. Motion made by Aldermen Hood with second by Aldermen Simpson to approve the payment of $25,000 for the design of the Jackson St. and Highway 160 project. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Employee Manual Mayor stated that there were a couple of changes that needed to be made to the employee manual. The changes will be made and the draft will be presented at a future meeting. Utility Board Appointment Mayor recommended appointing Kelly Turner to the Utility Board. Motion made by Aldermen Simpson with second by Aldermen Cosby to appoint Kelly Turner to the Utility Board. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Tax Levy Mayor Jamie Schoolcraft stated that there was a clerical error in the Tax Levy Ordinance that was passed on August 25th, 2008. Annual Tax Levy for general municipal purposes is .4008 and parks is .1227. BILL NO. 08-20 ORDINANCE NO. 080825 AN ORDINANCE PROVIDING FOR THE GENERAL LEVY AND IMPOSTION OF ANNUAL TAX FOR GENERAL MUNICIPAL PURPOSES FOR THE YEAR OF 2008 AND FOR IMPOSTION OF ANNUAL TAX FOR PARKS. Board of Aldermen Minutes Page 4 of 5 September 8th, 2008 First reading by Deputy City Clerk, Kate Gould. Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by Deputy City Clerk, Kate Gould. Motion made by Aldermen Cosby with second by Aldermen Duvall to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Old Business Aldermen Bryan Vincent stated that he would like to help the school out and pay for the re- roofing of a pavilion on the school property. Mayor and a few of the board members stated that they didn’t feel it was the city’s responsibility to roof the pavilion on school property when the city doesn’t use the pavilion. Motion made by Aldermen Vincent to pay $1000 to the school to roof the pavilion. Motion dies for lack of second. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #1-Legal, #2-Real Estate, & #3-Personnel. Motion made by Aldermen Simpson with second by Aldermen Duvall to closed the open meeting and go into executive session. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 5 of 5 September 8th, 2008