Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN DECEMBER 22ND, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Aldermen Richard Simpson was not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Parks and Recreations, Kevin McDonald; Director of Public Works, Charlie Jones; Officer Bill Lingenfielser, Tami Cobb, Phone Operator; and City Attorney, Doug Harpool. Guest present: Noah Schoolcraft, Mrs. McDonald, Doug Jones, and Lin Schneider. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore called roll call-Aldermen Simpson---------; Aldermen Cosby- present; Aldermen Amodeo-present; Mayor Jamie Schoolcraft-present; Aldermen Hood-present; Aldermen Duvall-present; and Aldermen Vincent-present. Aldermen Richard Simpson was not present. Agenda Amendments/Approval of agenda Motion made by Aldermen Vincent with second by Aldermen Amodeo to approve the agenda. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 12/08/08 Motion made by Aldermen Duvall with second by Aldermen Cosby to approve the minutes of the regular meeting on December 8th, 2008. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizens Input None Financial Report Financial Statements: Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the November financial statements. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Board of Aldermen Minutes Page 1 of 5 December 22nd, 2008 Bids for Pest Control Services: The city received five (5) bids-Schendel Pest Services-$150 per month for five (5) buildings (total control); PestSmart-$300 per month for five (5) buildings (pest only no rodents); Bug Zero-$260 per month for five (5) buildings (total control); Country Pest Control-$175 per month for five (5) buildings (total control); McPherson-$165 per month for five (5) buildings. Staff recommended Schendel Pest Services. Motion made by Aldermen Vincent with second by Aldermen Cosby to approve the bid with Schendel Pest Services for pest control in the amount of $150 per month for five (5) buildings. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; Aldermen Vincent-I. All votes yes. Motion carried. Bids for 2003 Crown Vic Police Interceptor: The city received three (3) bids-Frank Scritchfield- $810; Randy Scrithfield-$776; and Tyler Garrett-$503. The board discussed keeping the car for use as a city vehicle for staff at City Hall. Motion made by Aldermen Cosby with second by Aldermen Hood to refuse all bids and keep the 2003 Crown Vic for use at City Hall. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids for Installation of transfer switches on two wells: The city received two (2) bids-Lebo Electric in the amount of $32,350.00; and A&J Power Systems in the amount of $26,775.98. Staff recommended A&J Power Systems in the amount of $26,775.98. Motion made by Aldermen Duvall with second by Aldermen Hood to approve the bid for installation of transfer switches on two wells from A&J Power Systems in the amount of $26,775.98. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids for Sidewalk Project: The city received seven (7) bids-Towe Construction in the amount of $239,250.00; Keran’s Construction in the amount of $210,814.50; Hunter Chase & Associates in the amount of $198,411.20; Bennett, Inc. in the amount of $238,156.00; Advanced Concrete Technology in the amount $330,272.16; APAC in the amount of $231,437.60; and Seal Safe (did not complete bid on the school items) $249,754.25. Willard Schools recommended Hunter Chase & Associates. Motion made by Aldermen Hood with second by Aldermen Duvall to approve the bid with Hunter Chase & Associates in the amount of $198,411.20 for the Sidewalk Project. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Mileage Rate 2009: Karen Robson, CFO requested approved for the Mileage Rate of $.55 per mile set by the IRS. Karen stated that this was a lower rate than 2008. Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the 2009 Mileage Rate. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Budget Ordinance BILL NO. 08-36 ORDINANCE NO. 081222E AN ORDINANCE TO AUTHORIZE PASSAGE, ENFORCEMENT AND UTILIZATION OF THE 2008 BUDGET AMENDMENT. First reading by City Clerk, Kathy Blakemore. Board of Aldermen Minutes Page 2 of 5 December 22nd, 2008 Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Customer Policy for Trash Service Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the Customer Policy for Trash Service. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Final Plat of Sunset Meadows BILL NO. 08-31 ORDINANCE NO. 081222 AN ORDINANCE TO ACCEPT THE FINAL PLAT OF SUNSET MEADOWS AS AN ADDITION TO THE CITY OF WILLARD, GREENE COUNTY MISSOURI. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Sunset Meadows into Special Sewer District BILL NO. 08-32 ORDINANCE NO. 081222A AN ORDINANCE APPROVING THE FOLLOWING DESCRIBED PROPERTY OWNED BY G&H DEVELOPMENT OF SPRINGFIELD INC. (SUNSET MEADOWS SUBDIVISION) TO BE BROUGHT INTO SPECIAL SEWER DISTRICT OF THE CITY OF WILLARD. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Cosby to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Amending Airport District in the Willard Municipal Codes BILL NO. 08-33 ORDINANCE NO. 081222B AN ORDINANCE ADOPTING AN AMENDMENT TO THE MUNICIPAL CODE FOR THE CITY OF WILLARD, MISSOURI; REPEALING OR AMENDING INCONSISITENT ORDINANCES AND PROVIDING FOR PENALTIES FOR VIOLATION HEREOF. Board of Aldermen Minutes Page 3 of 5 December 22nd, 2008 Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Amodeo to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Municipal Judge BILL NO. 08-34 ORDINANCE NO. 081222C AN ORDINANCE APPOINTING THE MUNICIPAL COURT JUDGE FOR THE CITY OF WILLARD, GREENE COUNTY, MISSOURI, FOR THE TERM COMMENCING ON DECEMBER 22ND, 2008 THROUGH DECEMBER 2010, AND ESTABLISHING THE JUDGES HOURLY RATE. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Court Automation Fee on Municipal Cases BILL NO. 08-35 ORDINANCE NO. 081222D AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE MISSOURI OFFICE OF STATE COURTS ADMINISTRATOR REGARDING SERVICES RELATED TO THE JUSTICE INFORMATION SYSTEM IMPLEMENTATION PROCESS AND IMPOSING A COURT AUTOMATION FEE ON MUNICIPAL CASES IN ORDER TO ASSIST IN PAYMENT THEREFORE. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Duvall with second by Aldermen Amodeo to approve the second reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Economic Development Committee BILL NO. 08-36 ORDINANCE NO. 090112 AN ORDINANCE TO ESTABLISH THE ORGANIZATION OF AN ECONOMIC DEVELOPMENT TASK FORCE FOR THE CITY OF WILLARD; AUTHORIZING THE MAYOR TO PROCEED WITH THE APPOINTMENT OF A NINE-MEMBER ADVISORY BOARD, WITH THE APPROVAL OF THE BOARD OF ALDERMEN, TO SERVE AS THE ECONOMIC DEVELOPMENT TASK FORCE. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the first reading. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Board of Aldermen Minutes Page 4 of 5 December 22nd, 2008 Parks & Recreations-Kevin McDonald Annual Sponsorship Agreement w/Land O’ Frost: This agreement is for prominent Logo inclusion on the front and back of the jerseys for 82 teams. Motion made by Aldermen Duvall with second by Aldermen Amodeo to approve the agreement with Land O’ Frost. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Baseball Field Renovation: Motion made by Aldermen Duvall with second by Aldermen Vincent to approve moving ahead with the Baseball Field Renovation. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Project Playground 2009: Director of Parks and Recreations, Kevin McDonald stated that the goal of this project is to raise $12,000. The first scheduled event is a Silent Auction to be held Saturday February 28th, from 1:00 to 7:00 p.m. at the Willard Recreation Center. 100% of the proceeds will benefit “Project Playground”. Old Business None Mayor Jamie Schoolcraft stated that the board would be going into closed session pursuant to Chapter 610.021 to discuss #1-Legal, and #2-Real Estate. Motion made by Aldermen Duvall with second by Aldermen Vincent to close the open session and go into executive session. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Motion made by Aldermen Duvall with second by Aldermen Cosby to reopen the open session and adjourn. Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 5 of 5 December 22nd, 2008