Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN DECEMBER 8TH, 2008 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Court Clerk, Linda Murray; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks and Recreations, Kevin McDonald; Chief of Police, Tom McClain; Officer, Mike Payne; Officer, Bill Lingsfeller; Officer, Casey Broadway; Director of Emergency Management, Stacy Winters; Phone Operator, Tami Cobb; PB Chairmen, Pat Lloyd; P&Z Vice Chairmen, PB Vice Chairmen, Lucille Murray; P&Z, PB member, Valorie Simpson; City Attorney, Doug Harpool. Guest present: Randy Latimer, Marquita Broadway, Deb Broadway, Bill Zieres, John Price, Charles Amodeo, Toni Borgmann, Corky Borgmann, Lin Schneider, Jaime Baranuai, MK Smith, Melissa Smith, and Tony Smith. Mayor led the Pledge of Allegiance. Oath of Office City Clerk, Kathy Blakemore gave the Oath of Office to the new police officer, Casey Broadway. Roll Call City Clerk, Kathy Blakemore called the roll call-Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Mayor Schoolcraft-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Agenda Amendments/Approval of agenda Mayor Jamie Schoolcraft stated that item #7 needed to be before item #6 on the agenda. Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the agenda with the amendment listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo- I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 11/24/08 Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the minutes of the regular meeting on November 24th, 2008. Aldermen Simpson-abstained; Aldermen Cosby-I; Board of Aldermen Minutes Page 1 of 6 December 8th, 2008 Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizens Input None Fire Marshall-William (Bill) Zieres Deputy Chief State Fire Marshall, Bill Zieres stated that August 2007 the “Missouri Blasting Safety Act”, became law. In this law it charges the State Fire Marshalls office with enforcement of the “Blasting Safety Act”. Municipalities can require that a permit be obtained in addition of notification of blasting operations. Also, require people to be notified of when a blast will occur. Aldermen Simpson asked what you could do if fly rock from the blast was on personnel property. Mr. Zieres stated that fly rock was regulated by Federal Law. Municipalities can also require information about explosives, storage of explosives, location of explosives at site, and require signage of blasting, road closings etc. Cities can specify times of day when blasting can occur, but not less than eight (8) consecutive hours on any day of the week. Cities can also prohibit blasting on Sundays. They can require proof that the person using the explosives is registered with the “Division of Fire Safety” and the blasting is being conducted by a licensed blaster. Cities can require commercial liability insurance no less than 1,000,000 and no more than 5,000,000. Also, they can require three (3) documented attempts to contact the owner of structures with a scale distance of 35 from the blast site. All blasting records are open record due to the Sunshine Law. Mayor Jamie Schoolcraft asked if someone has a complaint about blasting where is their appropriate contact? Mr. Zieres stated that they would need to contact his office in Jefferson City to file a complaint. Report from City Attorney on Conco Litigation City Attorney, Doug Harpool discussed litigation with Conco Quarries in regards to zoning issues. Doug stated that the city negotiated with Conco and came to an agreement. Conco agreed to several restrictions on their property. Doug stated that considering the cost of litigation, which would have been over $100,000, not counting the year to go to trial and years for all the appeals, this seemed to be the best route for the city. Copies of the “Consent Judgment”, and “Memorandum of Understanding”, are available at City Hall. Director of Emergency Management, Stacy Winters stated that the city has purchased two (2) decometers (sound level monitors) to use for monitoring the blast at Conco Quarries. Also the city has purchased a Haz dust monitor. The monitoring report will be available on the city website. Financial Report Outstanding Bills: Motion made by Aldermen Cosby with second by Aldermen Duvall to approve to pay the outstanding bills. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Aquatic Center payment request: Request the following payments for the new pool construction- Larkin Aquatics in the amount $29,720.89 and Carrothers Construction in the amount of $169,972.92. Board of Aldermen Minutes Page 2 of 6 December 8th, 2008 Motion made by Aldermen Amodeo with second by Aldermen Cosby to approve the payment to Larkin Aquatics in the amount of $29,720.89 and Carrothers Construction in the amount of $169,972.92. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Insurance renewal: Karen Robson, CFO stated that the renewal premium stayed very close to the last years premium even with several items being added on the policy this year. Karen stated that only thing that wasn’t added on was, “Terrorism”. The council needs to vote on rather to include “Terrorism” in the amount of $115.00 per year to the policy, or refuse to add “Terrorism” to the policy. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the 2009 City Insurance Renewal in the amount of $68,718.00 with the $115.00 per year for “Terrorism”. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Police Report Chief of Police, Tom McClain recommended the city continuing the Harley Davidson police package. The city can purchase the 2008 bike for $13,500 or continue with the annual lease at $2,450. Motion made by Aldermen Cosby with second by Aldermen Duvall to approve the purchase of the 2008 Harley Davidson in the amount of $13,500. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Greene County Commission Agreement: City Attorney, Doug Harpool stated that Greene County has elected a new sheriff and therefore the city needs to sign a new Commission Agreement with the County. Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the Mayor to sign the Greene County Commission Agreement. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Emergency Management Report Stacy Winter, Director of Emergency Management stated that he was working with Greene County Emergency Management. On December 13th they will have a full scale exercise with the CERT team members from Willard and Greene County. This exercise will be held at Willard Fire Station #3. Also, Stacy has been working on a CCP Grant. Development Report OTO technical committee recommended approval to the executive board that Jackson Street improvement be approved. The Sidewalk project is a little over 6,000 feet, with crosswalks, and pedestrian flashers. Bids for this project will be opened on December 9th, at 9:00 a.m. Randy stated that Olsson Engineering has reported that they have sold over 20 sets of drawings so the city should receive a lot of competitive bids. A pre-construction meeting was held on November 18th for the waterline project. Construction on this project should start around the first of the year. The footings are in place now on the new library project. Board of Aldermen Minutes Page 3 of 6 December 8th, 2008 The Sandwich Shoppe will be open for business on December 9th. Also, Randy stated that he has received his Amateur Radio Technician License. Public Works Report Charlie Jones, Director of Public Works stated that the welder/generator that the board approved last month has been purchased and installed on the service truck. Parks and Recreation Report Kevin McDonald, Director of Parks and Recreations stated that the final meeting with Drury on the Master Plan is scheduled on December 18th. Christmas in Willard is this Saturday December 13th. Two movies will be shown at the Recreation Center, “Polar Express”, at 4:00 p.m. and “How the Grinch Stole Christmas”, at 6:15 p.m. A silent auction and bake sale will also be part of this event. Kids can get their picture made with Santa. Basketball and Cheerleading session two (2) registration is December 1st-31st. The Parks Department applied for a grant from the “Baseball Tomorrows Fund”, in the amount of $34,668.98. Next meeting Kevin stated he will present the “Baseball Renovation Plan” for approval. Community Relations Report Kate Gould, Community Relations Officer stated that she has been working on the Economic Development Committee. She hopes to bring an ordinance to the next meeting for approval. Kate attended a meeting for the Southwest Council of Government. This committee meets quarterly and Kate stated she would like to be the representative from the city to attend these meetings. She is also working on the Parks Program Booklet with the Parks Department. This book will be mailed to citizens and provide them with a list of all the programs that the Parks Department will offer for the first half of the year. The Sandwich Shoppe is having a ribbon cutting ceremony at 10:30 a.m. on December 9th. Final Plat Sunset Meadows BILL NO. 08-31 ORDINANCE NO. 081222 AN ORDINANCE TO ACCEPT THE FINAL PLAT OF SUNSET MEADOWS AS AN ADDITION TO THE CITY OF WILLARD, GREENE COUNTY MISSOURI. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Sunset Meadows into special sewer district BILL NO. 08-32 ORDINANCE NO. 081222A AN ORDINANCE APPROVING THE FOLLOWING DESCRIBED PROPERTY OWNED BY G&H DEVELOPMENT OF SPRINGFIELD INC. (SUNSET MEADOWS SUBDIVISION) TO BE BROUGHT INTO SPECIAL SEWER DISTRICT OF THE CITY OF WILLARD. Board of Aldermen Minutes Page 4 of 6 December 8th, 2008 First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Airport District Regulations BILL NO. 08-33 ORDINANCE NO. 081222B AN ORDINANCE ADOPTING AN AMENDMENT TO THE MUNICIPAL CODE FOR THE CITY OF WILLARD, MISSOURI; REPEALING OR AMENDING INCONSISITENT ORDINANCES AND PROVIDING FOR PENALTIES FOR VIOLATION HEREOF. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Community Building Rental Ordinance BILL NO. 08-30 ORDINANCE NO. 081208 AN ORDINANCE, AMENDING ORDINANCE NO. 080128 AND ESTABLISHING RULES GOVERNING THE CONTROL AND MANAGEMENT OF THE WILLARD COMMUNITY BUILDING, ESTABLISHING FEES, USAGE RATES FOR THE USE OF THE COMMUNITY BUILDING, AND PROVIDING FOR THE INSPECTION OF SAID BUILDING. Second reading by City Clerk, Kathy Blakemore. (1st reading was done on November 24th, 2008) Motion made by Aldermen Amodeo with second by Aldermen Hood to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Municipal Judge Ordinance BILL NO. 08-34 ORDINANCE NO. 081222C AN ORDINANCE APPOINTING THE MUNICIPAL COURT JUDGE FOR THE CITY OF WILLARD, GREENE COUNTY, MISSOURI, FOR THE TERM COMMENCING ON DECEMBER 22ND, 2008 THROUGH DECEMBER 2010, AND ESTABLISHING THE JUDGES HOURLY RATE. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Duvall with second by Aldermen Cosby to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Board of Aldermen Minutes Page 5 of 6 December 8th, 2008  Court Automation Fee Ordinance BILL NO. 08-35 ORDINANCE NO. 081222D AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE MISSOURI OFFICE OF STATE COURTS ADMINISTRATOR REGARDING SERVICES RELATED TO THE JUSTICE INFORMATION SYSTEM IMPLEMENTATION PROCESS AND IMPOSING A COURT AUTOMATION FEE ON MUNICIPAL CASES IN ORDER TO ASSIST IN PAYMENT THEREFORE. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Amodeo with second by Aldermen Duvall to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Request for Streetlights Request for four (4) streetlights in Stone Creek Subdivision. Motion made by Aldermen Hood with second by Aldermen Amodeo to approve the four (4) streetlights in Stone Creek Subdivision. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Old Business None CLOSED SESSION Mayor Jamie Schoolcraft stated that the board would be going into closed session under Chapter 610.021 #1-Legal, and #2-Real Estate. Motion made by Aldermen Duvall with second by Aldermen Vincent to close the open session and open the executive session. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Open meeting adjourned. Motion made by Aldermen Cosby with second by Aldermen Amodeo to reopen the open session and adjourn. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 6 of 6 December 8th, 2008