Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN FEBRUARY 23RD, 2009 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; and Aldermen Bryan Vincent. Aldermen Dale Duvall was not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks & Recreations, Kevin McDonald; Park Board member, Jeanna Hood; and City Attorney, Sativa Boatman-Sloan. Guest present: Loring Bullard with Ozark Watershed Committee. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore called the roll call-Aldermen Simpson-present; Aldermen Cosby- present; Aldermen Amodeo-present; Aldermen Hood-present; Aldermen Duvall-----------; and Aldermen Vincent-present. (Aldermen Duvall was not present). Agenda Amendments/Approval of agenda Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the agenda. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 02/09/09 Motion made by Aldermen Cosby with second by Aldermen Vincent to approve the minutes of the regular meeting on February 9th, 2009. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizens Input None Oath of Office-Jeanna Hood City Clerk, Kathy Blakemore gave the Oath of Office to Jeanna Hood for her service as Park Board Member. Ozark Watershed Committee Board of Aldermen Minutes Page 1 of 4 February 23rd, 2009 Loring Bullard, Executive Director stated that the Ozark Watershed Committee is a committee of six (6) members and became an organization in 1984. This summer they will be celebrating 25 years. The celebration event will be at Valley Water Mills. Mr. Bullard stated that the committee would like more outreach to surrounding communities. Mr. Bullard suggested that Willard might be interested in scheduling some of the meeting in Willard. The meetings are held the first Friday of every month at 7:00 p.m. The committee discusses everything from groundwater contamination somewhere to Watershed Planning, or stormwater issues. Mr. Bullard stated that he would send the agendas of the Watershed Committee, to the city, to help keep us involved with the committee. Financial Report Financial Statements: Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the financial statements. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo- I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Phone System Upgrade: Request to upgrade the phone system software in the amount of $5600.00. This upgrade was budgeted in the 2009 budget. The current software that we have will not be supported by Cisco when the new release comes out this year. Also, a rack for the equipment and computer server is needed in the amount of $1600.00. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the phone system upgrade in the amount of $5600.00 and the rack in the amount of $1600.00. Aldermen Simpson-no; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. Motion carried. FMLA Policy: Request to adopt the new FMLA policy and add it to the City of Willard Employee Manual. Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the adoption of the new FMLA policy and to add it to the City of Willard Employee Manual. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent- I. All votes yes. Motion carried. Aquatic Center Amendment: The city is running under budget and slightly ahead of schedule on the new Aquatic Center. Karen stated that after calculating remaining construction costs and engineer costs to be paid on the project, she and the Mayor feel that the city can replace the second slide in the project. The cost would be approximately $65,000.00. Aldermen Simpson stated that he did not want to approve anything to do with the parks department unless it has went before the Park Board. Aldermen Cosby stated that he felt the same way. Aldermen Vincent asked if the money had to be used for this project or if the city could use it for other things for the Parks Department. Karen stated that the money have to be used on the construction loan project only. Karen stated that the Park Board has a meeting scheduled for Thursday February 26th. She suggested to the board if they would be in favor of making a motion approving the purchase of the second slide if the Park Board agrees to it after their meeting on Thursday night. Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the purchase of the second slide if the Park Board agrees to it at their meeting on Thursday night. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent- I. All votes yes. Motion carried. Board of Aldermen Minutes Page 2 of 4 February 23rd, 2009 Intergovernmental Agreement with Greene County This agreement with Greene County is an agreement regarding the overlay improvements for the streets in Willard. Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the Mayor to sign the Intergovernmental Agreement with Greene County. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Parks and Recreations-Kevin McDonald Playgroud Surfacing: Director of Parks and Recreations, Kevin McDonald requested approval to purchase used scrap tire material for surfacing the playground in the amount of $6750.00. The Parks Department has applied for a grant from the Missouri Department of Natural Resources in the amount of $5000. Kevin feels very confident that we will receive the grant. Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the purchase of used scrap tire material in the amount of $6750.00. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Fees for Aquatic Center: Kevin McDonald stated that the following hours and fees were approved by the Park Board for the new Aquatic Center. Daily Fee Proposal: Ages: 08' Price Proposed Fee Ages 3 - 12 $2.00 $3.00 13 & Older $2.50 $4 Senior Citizens $2 $3 General Hours Propsoal: 08' Hours Proposed Hours Mon - Sat 12pm - 6pm 11pm - 6pm Sunday 1pm - 5pm 1pm - 6pm Lap Swim (Adults) 9:30am - 10:30am 9:30am - 10:30am Mon, Wed, Fri nite 6pm - 8pm 6pm - 8pm Season Passes Proposal: Possible Dates (Depending on completion of the pool) May 23rd - September 7th June 8th - September 7th Ages 3-12: $75 Ages 3-12: $70 Ages 13 & Older: $90 Ages 13 & Older: $85 Senior Citizens: $75 Senior Citizens: $70 Family Pass: $180 (up to 4 people) Family Pass: $175 (up to 4 people) Additional Family Member(s): $15 Additional Family Member(s): $15 Board of Aldermen Minutes Page 3 of 4 February 23rd, 2009 Rental Prices Proposal: Available Rental Times: Tuesday & Thursday: 6:15pm – 8:15pm Saturday: 8:30am – 10:30am & 6:15pm – 8:15pm Sunday: 6:15pm – 8:15pm Rental Pricing: All rentals are $100 dep. + a $25 holding fee that goes toward your rental fee Under 75 Individuals: $100 per hour 76 – 150 Individuals: $125 per hour 151 plus individuals: $150 per hour Example: Willard 08: 08 Available Rental Times / Rental Pricing: Rentals: 6:30pm – 8:00pm (Friday & Saturday evening) Pricing: $90 for 1 ½ hours Motion made by Aldermen Simpson with second by Aldermen Amodeo to approve the fees and hours listed above for the new Aquatic Center. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Old Business Mayor Jamie Schoolcraft stated that the proposed Webster Minor Subdivision would be on the Planning and Zoning agenda for Tuesday February 24th. If the commission approves this proposal, the Board of Aldermen would probably have a Special Board Meeting on Thursday February 26th at 6:30 p.m. This would help expedite this development. Motion made by Aldermen Cosby with second by Aldermen Simpson to adjourn the meeting. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ____________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 4 of 4 February 23rd, 2009