Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN FEBRUARY 9TH, 2009 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; Aldermen Dale Duvall; and Aldermen Bryan Vincent. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Emergency Management Director, Stacy Winters; Chief of Police, Tom McClain; Police Officer, Bill Lingenfielser; Police Officer, Christopher Rackley; Sergeant, Bob Bell; Director of Parks & Recreations, Kevin McDonald; PB Vice Chairmen & P&Z Vice Chairmen, Lucille Murray; PB Chairmen, Pat Lloyd; and City Attorney, Doug Harpool. Guest present: Lin Schneider with Cross Country Times newspaper. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call City Clerk, Kathy Blakemore call the roll call-Aldermen Simpson-present; Aldermen Cosby- present; Aldermen Amodeo-present; Mayor Schoolcraft-present; Aldermen Hood-present; Aldermen Duvall-present; and Aldermen Vincent-present. Agenda Amendments/Approval of Agenda Mayor Jamie Schoolcraft stated that the Oath of Office for the new police officer would be added under item #7, and Oath of Office for Jeanna Hood would be deleted under item #13. Motion made by Aldermen Duvall with second by Aldermen Simpson to approve the agenda with the changes listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 01/26/09 Motion made by Aldermen Vincent with second by Aldermen Duvall to approve the minutes of the regular meeting on January 26th, 2009. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizens Input None Financial Report Board of Aldermen Minutes Page 1 of 5 February 9th, 2009 Outstanding Bills: Motion made by Aldermen Simpson with second by Aldermen Vincent to approve the outstanding bills. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids-Community Building Repairs: The city received four (4) bids-Carson Mitchell, Inc. in the amount of $16,853.00 (complete); Britt Enterprises in the amount of $8,860.00 (masonry only); VanZandt & Son in the amount of $17,260.00 (masonry only); and John M. Gill Masonry in the amount of $13,770.00 (masonry only). Motion made by Aldermen Duvall with second by Aldermen Vincent to approve the bid from Carson Mitchell in the amount of $16,853.00. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Aquatic Center payment request: Request payment to Larkin Aquatics in the amount of $9,940.30; and payment to Carrothers Construction in the amount of $312,498.62. Motion made by Aldermen Simpson with second by Aldermen Cosby to approve to pay Larkin Aquatics $9,940.30; and Carrothers Construction $312,498.62. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Police Report Chief of Police, Tom McClain stated that the new Harley Davison motorcycle is now a permanent member of the fleet. Officer Casey Bradway has completed his field training. Chief stated that 125 students would be graduating from the D.A.R.E. Program on February 17th at 6:30 p.m. at the Intermediate School. The Charity Boxing Event will aid in the new PAL Program to help get it underway. Mayor Schoolcraft stated that this past weekend a Willard Police Officer had an accident in one of the Police cars. The Police car was totaled out by the insurance company. The city will need to purchase another car as soon as possible. The purchase of a new Dodge Charger will be approximately $23,000. The city will pay some of this purchase with the insurance money but not all of it will be covered by insurance. City staff request approval to purchase the Dodge Charger not to exceed $23,000. Motion made by Aldermen Hood with second by Aldermen Cosby to approve the purchase of the Dodge Charger not to exceed $23,000. Aldermen Simpson-no; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. Motion carried. Oath of Office-Christopher Rackley: City Clerk, Kathy Blakemore gave the Oath of Office to new Police Officer Christopher Rackley. Emergency Management Emergency Management Director, Stacy Winters stated that Greene County Emergency Management Director Ryan Nichols donated a storm siren to be installed at AB & EE. Stacy purchased two AED cabinets, one for the Community Building and one for City Hall. The Public Works Department was looking to purchase four (4) 800 mhz mobile radios. These mobile radios would be approximately $2400.00 each. Stacy did some research and was able to find a product called Converta Comm. Converta Comms use existing portable radios and turn them into mobile radios which, is like a docking station for the portable radios, for $140.00 each. The Board of Aldermen Minutes Page 2 of 5 February 9th, 2009 total amount for the units and installation should be approximately $1,000.00. This would save the city approximately $8600.00. Stacy will be scheduling them for installation. Stacy had some training at the National Weather Service with Steve Runnels. Stacy was able to shadow Mr. Runnels and see how the warnings and watches are issued. Storm Sirens Inc. did an assessment on the city storm sirens. The city’s storm sirens are in compliance with FEMA but are getting old. The bid on replacing the existing sirens is approximately $120,000.00. Stacy is researching grants to possibly replace the old sirens. Also he has applied for the EOC grant. Development Report Director of Development, Randy Brown stated that the Sidewalk Project should be ready to start anytime. The new Library building is being closed in and is making quick progress. Kim Haase has started on the 2nd phase of Stone Creek Subdivision. Building should start this spring in this subdivision. A formal press release was presented from the Missouri Rural Water Association on the Source Water Protection Plan. The city will find out in March if we received an award. Randy has been attending Clean Air Alliance Meetings. They have developed a Clean Air Action Plan. This plan was presented to the Missouri Clean Air Commission for review. This plan was approved by the commission which means Southwest Missouri is within the monitoring guidelines with the EPA (Environmental Protection Agency). MoDot has approved the preliminary design on the Jackson Street and Highway 160 project. Public Works Report Director of Public Works, Charlie Jones stated that his department fixed a water main leak at 103 Southview, also, installed a fire hydrant on Alan Drive. Charlie met with Singer Construction and Hogan Painting about the renovation for the two (2) towers. The renovations should start in mid-March. Repaired lift station at Whispering Oaks. Department performed routine maintenance on the manholes. Repaired handicap ramps on Fall Creek and Beam Street. During the ice and snow storm Conco Quarries opened up and let the city get three loads of gravel chips to mix with the salt for the roads. Charlie stated that the #2 pump quite on the 5th of February. Public Works Department had to replace the pump and some of the pipe that was rusted out. This was an unexpected expense but one that could not be helped. Parks & Recreations Report Parks and Recreations Director, Kevin McDonald stated that they hosted a Health Fair on Saturday January 17th and this was a huge success. A blood pressure machine and a cot were purchased for the Community Building to aid the seniors. On two separate incidents involving seniors, medical personal had to be called to the Community Building. The Park Board had voted at an official Parks and Recreation Slogan. The new slogan is “When you’re ready to play”. Board of Aldermen Minutes Page 3 of 5 February 9th, 2009 Renovations have started on the Willard Baseball/Softball Complex. Projects completed include a new ticket taking booth, a new garden around the electrical boxes and the bleachers being painted. Competitive basketball is underway and is continuing to grow. A silent auction will be held on Saturday February 28th at the Recreation Center. Willard Parks and Recreation will be reinstalling one of its playgrounds at Jackson St. Park. Kevin has researched and has decided to use scrap tire for the surfacing. The total cost to surface the playground is $5250. Kevin will be applying for a $5000 grant from the Missouri Department of Natural Resources for the surfacing. The Master Plan has been completed by the Drury students and Kevin presented the board members with a copy for review. This will be voted on at a future meeting. The city has hired a new Recreation Specialist. The new person will start to work on March the 2nd. Community Relations Officer Kate Gould, Community Relations Officer stated that she has been working a citizens survey. This survey is mostly focused on Community Service. The city is looking at teaming up with the Fire Department and going door to door to possibly get a better response. The weekend of March 8th is when the Fire Department will be going door to door to check out smoke detectors. This would be a great opportunity for the city to get feedback from the citizens. Kate stated that the city has been getting a lot of good media coverage lately. Park Board Appointment Mayor Jamie Schoolcraft stated that he would like to reappoint Jeanna Hood to the Park Board. Motion made by Aldermen Vincent with second by Aldermen Amodeo to reappoint Jeanna Hood to the Park Board. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-abstained; Aldermen Duvall-I; and Aldermen Vincent-I. Motion carried. (Jeanna will take the Oath of Office at a later meeting). Old Business Aldermen Simpson asked if the Ground Water Resource Considerations In the Willard Missouri Area report, was the report that Conco was required to turn in thirty (30) days after the settlement. City Clerk, Kathy Blakemore stated that is was the correct report. Aldermen Simpson stated this was a two year old study and he did not feel like this was an adequate study. City Attorney Doug Harpool stated that Conco was required to submit the water study they had performed. Conco did fulfill that obligation. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #1-Legal, #2-Real Estate, and #3-Personnel. Motion made by Aldermen Duvall with second by Aldermen Vincent to closed the open session and open the executive session. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. Board of Aldermen Minutes Page 4 of 5 February 9th, 2009 Motion made by Aldermen Cosby with second by Aldermen Duvall to reopen the open session and adjourn. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; Aldermen Duvall-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. ___________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 5 of 5 February 9th, 2009