Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN MARCH 23RD, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Joe Cosby; Aldermen Louie Amodeo; Aldermen Paul C. Hood; and Aldermen Bryan Vincent. Aldermen Dale Duvall was not present. Also in attendance: City Clerk, Kathy Blakemore; Community Relations Officer/Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks & Recreations, Kevin McDonald; Chief of Police, Tom McClain; John Bolton; Officer, Bill Lingenfielser; and City Attorney, Paul Link. Guest present: Lin Schneider with Cross County Times. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Jamie Schoolcraft called the meeting to order. Roll Call Aldermen Simpson-present; Aldermen Cosby-present; Aldermen Amodeo-present; Mayor Schoolcraft-present; Aldermen Hood-present; and Aldermen Vincent-present. (Aldermen Duvall was not present). Agenda Amendments/Approval of agenda Mayor Jamie Schoolcraft stated that three (3) items needed to be added to the agenda, #10-Bond Election Ordinance, #11-Testing from Greene County Health Department, #12-Report from Mayor. The Board held a Special Meeting on March 20th, 2009 at 5:00 p.m. regarding the Bond Election for June 2nd, 2009 therefore there was not a full business day to post the ordinance on the agenda for March 23rd, 2009. 1st and 2nd reading will have to been done due to final certification date of March 24th, 2009. Motion made by Aldermen Vincent with second by Aldermen Cosby to approve the agenda with the three (3) amendments listed above. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Minutes 03-09-09 Motion made by Aldermen Amodeo with second by Aldermen Hood to approve the minutes of the Regular Meeting on March 9th, 2009. Aldermen Simpson-no; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Citizen Input None Financial Report Board of Aldermen Minutes Page 1 of 4 March 23rd, 2009 Motion made by Aldermen Cosby with second by Aldermen Simpson to approve the February Financial Statements. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids-Repair to the existing exterior EIFIS on the Recreation Center The city received two bids for the Recreation Center EIFIS Repairs-Sam Melvin Painting Co. $7,950.00 & painting-$2,150.00, total $10,100.00; Rio Contracting $10,225.00 painting is included in price. Staff is requesting approval of the Sam Melvin Painting Co. bid. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the bid for repairs to the EIFIS at the Recreation Center from Sam Melvin Painting Co. in the amount of $10,100.00. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Bids-Roof repairs to the Recreation Center The city received only one bid for the roof repairs to the Recreation Center-Delta Roofing $14,680.00, and flashing option $2,900.00. Staff requested approval of this bid. Motion made by Aldermen Cosby with second by Aldermen Hood to approve the bid from Delta Roofing in the amount of $14,680.00, and flashing option $2,900.00. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Payment approval-Kenny Singer Construction This is the first payment request for the interconnection and chlorination project. Request to pay Kenny Singer Construction in the amount of $141,818.40. Motion made by Aldermen Cosby with second by Aldermen Hood to approve payment to Kenny Singer Construction in the amount of $141,818.40. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Commerce Bank Lease Agreement dated September 1st, 1992 BILL NO. 09-04 ORDINANCE NO. 090323 AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND THE CITY OF WILLARD, MISSOURI, ORIGINALLY DATED SEPTEMBER 1, 1992, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE THROUGH APRIL 1, 2010, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR ONE YEAR TERMS. Second reading by City Clerk, Kathy Blakemore. (1st reading was done on 03/09/09) Motion made by Aldermen Simpson with second by Aldermen Cosby to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Commerce Bank Lease Agreement dated April 1st, 2001 BILL NO. 09-05 ORDINANCE NO. 090323A AN ORDINANCE TO RENEW LEASE AGREEMENT BETWEEN COMMERCE BANK, AS TRUSTEE, AND CITY OF WILLARD, MISSOURI, ORIGINALLY DATED APRIL 1, 2001, AND RENEWED THEREAFTER, ANNUALLY, EFFECTIVE Board of Aldermen Minutes Page 2 of 4 March 23rd, 2009 THROUGH APRIL 1, 2010, AND AS NOW RENEWED THEREAFTER FROM YEAR TO YEAR, FOR A ONE YEAR TERM. Second reading by City Clerk, Kathy Blakemore. (1st reading was done on 03/09/09) Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Adopting amendments to the Code of Ordinances BILL NO. 09-06 ORDINANCE NO. 090413 AN ORDINANCE ADOPTING AND ENACTING A NEW CODE OF ORDINANCES OF THE CITY OF WILLARD; ESTABLISHING THE SAME; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN, EXCEPT AS HEREIN EXPRESSLY PROVIDED; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE OF ORDINANCES; PROVIDING PENALTY FOR THE VIOLATION THEREOF; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Cosby with second by Aldermen Amodeo to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Ordinance-Bond Election June 2009 BILL NO. 09-07 ORDINANCE NO. 090323B AN ORDINANCE CALLING A BOND ELECTION IN THE CITY OF WILLARD, GREENE COUNTY, MISSOURI. First reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Simpson with second by Aldermen Vincent to approve the first reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Second reading by City Clerk, Kathy Blakemore. Motion made by Aldermen Vincent with second by Aldermen Hood to approve the second reading. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Testing from Greene County Health Department Aldermen Simpson stated that the city has a dust problem with the quarry that needs to be addressed. He said that currently Gallaway is being regulated by Greene County Health Department. Aldermen Simpson stated he would like to see the city request help from Greene County Health Department to help control the dust. Board of Aldermen Minutes Page 3 of 4 March 23rd, 2009 Motion made by Aldermen Simpson with second by Aldermen Cosby to request help from Greene County Health Department to help control the dust at the quarry. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Report from the Mayor Aldermen Simpson request that the Mayor turn in a weekly report to the City Clerk, Kathy Blakemore regarding weekly meetings and the discussion at the meetings. Aldermen Simpson stated that this has been done in the past by the city administrators and would be very helpful to keep the aldermen up to date on city issues. After some discussion Mayor Schoolcraft stated that he would prepare a weekly summary for the aldermen. Old Business Aldermen Cosby stated that he wanted to clarify the following issues regarding the Park Board. The Park Board does not go by Roberts Rules of Order for their meetings. If the Park Board did follow the Roberts Rules of Order for their meetings the chair could vote if the chairs vote would change the result of the vote. Aldermen Cosby stated that the Park Board Chairmen has always voted in the past. Aldermen Simpson discussed the ordering of the 2nd slide for the new Aquatic Center. The board approved $65,000.00 for the 2nd slide. Change order #4 states the 2nd slide is $68,650.00. Mayor stated that the difference is that Corrothers is assisting the city with the light bases and doing work on the lights. Karen stated that she would do a spreadsheet for all of the aldermen that reflected the price difference. The “Letter of Credit” from Corrothers was also discussed. Aldermen Vincent requested that the city look into getting a water study done for springs, surface water, and creeks with the city. Mayor Schoolcraft stated that the city would get some information on cost for a water study within the next month. Mayor Jamie Schoolcraft stated that the next item on the agenda was for closed session and he did not have anything to discuss at this time. Aldermen Simpson stated that this meeting would be Aldermen Cosby’s last meeting. Aldermen Cosby has worked with the city since 1968. Everyone gave Aldermen Cosby a standing ovation for his years of service to the city. Motion made by Aldermen Cosby with second by Aldermen Simpson to adjourn the meeting. Aldermen Simpson-I; Aldermen Cosby-I; Aldermen Amodeo-I; Aldermen Hood-I; and Aldermen Vincent-I. All votes yes. Motion carried. Meeting adjourned. _________________________ Kathy Blakemore, City Clerk Board of Aldermen Minutes Page 4 of 4 March 23rd, 2009