Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN APRIL 27, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Doug Johnson; Aldermen Pat Lloyd; Aldermen Paul Hood; Aldermen Dale Duvall. Also in attendance: Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Emergency Management, Stacy Winters; Director of Parks and Recreation, Kevin Mc Donald; Chief of Police, Tom McClain; Park Board and P&Z Vice Chairman, Lucille Murray; Waste Water Supervisor, Justin Reeves; City Attorney, Doug Harpool; Officer Bill Lingenfiesler; Accounting Clerk, Pat Zimdars; Receptionist, Tami Cobb. Guests: Gene Thomas, James McCall, Russ Campbell, Susan Campbell, Max McKee, Gene and Carol Salts, Rick Steinberg. Lin Schneider with the Cross Country Times newspaper. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call Deputy City Clerk, Kate Gould called roll call-Aldermen Richard Simpson ---; Aldermen Doug Johnson-present; Aldermen Pat Lloyd-present; Mayor Schoolcraft-present; Aldermen Paul Hood-present; Aldermen Dale Duvall-present; Aldermen Bryan Vincent---. Agenda Amendments/Approval of Agenda Mayor Schoolcraft stated that Citizens Input would be switched to item # 5 and that the Coca Cola contract needed to be added to the agenda. Motion made by Aldermen Lloyd with second by Aldermen Duvall to approve the agenda with stated changes. Aldermen Johnson –I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All voted aye. Motion carried. Minutes 04/13/09 Motion made by Aldermen Duvall with second by Aldermen Johnson to approve the minutes of the regular meeting on April 13, 2009. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood- I; Aldermen Duvall-I. All votes aye. Motion carried. Minutes 04/21/09 Motion made by Aldermen Lloyd with second by Aldermen Duvall to approve the minutes of the special meeting on April 21, 2009. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood- I; Aldermen Duvall-I. All votes aye. Motion carried. Board of Aldermen Minutes Page 1 of 4 April 27, 2009 Citizens Input Gene Thomas is disappointed with the proposed sewer bond issue and the lack of details regarding the issue. Mr. Thomas stated that he plans to take an active role in trying to veto the bond issue. Mayor Schoolcraft announced a five minute break. Mayor Schoolcraft resumed the meeting. Financial Report Financial Statements: Motion made by Aldermen Duvall with second by Aldermen Hood to approve the financial statements. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Kenny Singer Payment Request: Motion made by Aldermen Lloyd with second by Aldermen Johnson to approve the payment request. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Security Fence Bids: Motion made by Aldermen Duvall with second by Aldermen Hood to approve the Carnahan-White bid of $11,985.00. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Email Security Update: Karen discussed a few options for archiving emails and will be getting back to the Alderman with some options. Missouri’s Highway Safety Program: Alderman Lloyd asked the amount of the grant and the Chief stated it was approximately $15,000. Motion made by Aldermen Lloyd with second by Aldermen Hood to approve the grant letter for the application. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Park Board President Report: Lucille Murray discussed upcoming expenses in relation to the park board. Ordinance approving agreement with Olsson Associates: BILL NO. 09-11 ORDINANCE NO. 090427A AN ORDINANCE ACCEPTING THE LETTER OF AGREEMENT FOR PROFESSIONAL SERVICES WITH OLSSON ASSOCIATES FOR THE HIGHWAY Z SIDEWALK PROJECT. First reading by Deputy City Clerk Kate Gould. Motion made by Aldermen Duvall with second by Aldermen Johnson to approve the 1st reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. . Second reading by Deputy City Clerk Kate Gould. Board of Aldermen Minutes Page 2 of 4 April 27, 2009 Motion made by Aldermen Hood with second by Aldermen Lloyd to approve the 2nd reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Ordinance for Justice Assistance Grant (JAG). BILL NO. 09-12 ORDINANCE NO. 090427B AN ORDINANCE ACCEPTING THE INTERLOCAL AGREEMENT WITH GREENE COUNTY, MISSOURI, THE CITY OF SPRINGFIELD, MISSOURI, THE CITY OF REPUBLIC, MISSOURI AND THE CITY OF WILLARD FOR THE DISBURSEMENT OF FEDERAL JAG FUNDS. First reading by Deputy City Clerk Kate Gould. Motion made by Aldermen Duvall with second by Aldermen Lloyd to approve the first reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried. Second reading by Deputy City Clerk Kate Gould. Motion made by Aldermen Lloyd with second by Aldermen Hood to approve the second reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I Aldermen Duvall-I;. All votes aye. Motion carried. Coca Cola Contract: Motion made by Aldermen Johnson with second by Aldermen Duvall to approve the coca cola contract. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Duvall-I. All votes aye. Motion carried Old Business: No old business. Mayor Schoolcraft announced a five minute break. Mayor Schoolcraft resumed the meeting. Board of Aldermen Resignation: Aldermen Dale Duvall gave her formal resignation from the board. Board of Aldermen Appointment: Mayor Schoolcraft appointed Louie Amodeo as the new Aldermen for Ward 3. Motion made by Aldermen Lloyd with second by Aldermen Hood to approve the appointment of Louie Amodeo as the new Alderman. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I. All votes aye. Motion carried. Ordinance appointing new City Clerk . BILL NO. 09-10 ORDINANCE NO. 090427 AN ORDINANCE APPOINTING A NEW CITY CLERK FOR THE CITY OF WILLARD. Board of Aldermen Minutes Page 3 of 4 April 27, 2009 First reading by Deputy City Clerk Kate Gould. Motion made by Aldermen Johnson with second by Aldermen Lloyd to approve the first reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I. All votes aye. Motion carried. Second reading by Deputy City Clerk Kate Gould. Motion made by Aldermen Hood with second by Aldermen Lloyd to approve the second reading. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I. All votes aye. Motion carried. City Attorney Doug Harpool announced that the Board would need to appoint a new Alderman to be represented on the Planning and Zoning to replace Aldermen Duvall. Adjourn Meeting: Motion made by Aldermen Johnson with second by Aldermen Hood to adjourn meeting. Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I. All votes aye. Motion carried. __________________________ Dale Duvall, City Clerk Board of Aldermen Minutes Page 4 of 4 April 27, 2009