Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN December 14, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Doug Johnson; Aldermen Pat Lloyd; Aldermen Paul Hood; Aldermen Louie Amodeo and Aldermen Bryan Vincent. Staff in attendance: City Clerk, Dale Duvall; Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Interim Director of Public Works, Justin Reaves; Director of Parks and Recreation, Kevin McDonald; Chief of Police, Tom McClain; Police Officer, Bill Lingenfiesler and City Attorney, Doug Harpool. Guests: Trevor Wood of Selective Site, Kari Hicks, Kirk Reisner of Advisor Insurance, Dave Hemphill, Charlie Bird and Matt Bryant of the Student Government Association of Willard High School. Lin Schneider with the Cross Country Times newspaper was also present. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called roll call-Aldermen Richard Simpson-present; Aldermen Doug Johnson-present; Aldermen Pat Lloyd-present; Mayor Schoolcraft-present; Aldermen Paul Hood-present; Aldermen Louie Amodeo-present; Aldermen Bryan Vincent-present. Agenda Amendments/Approval of Agenda Motion made by Aldermen Lloyd with a second by Aldermen Vincent to approve the agenda. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Minutes 11/23/09 Motion made by Aldermen Hood with a second by Aldermen Johnson to approve the minutes of the regular meeting on November 23, 2009. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Citizens Input Matt Bryant and Charlie Bird of the Student Government Association of Willard High School spoke to the Board in support of the seat belt ordinance. They stated that they believe it goes hand in hand with the petition to widen Hwy 160 that the high school has been working on. The Mayor thanked them for coming out and speaking and for all of the work that they are doing on the Hwy 160 petition. 12/14/09 BOA Minutes Page 1 of 4 Financial Report Outstanding Bills: Motion made by Aldermen Simpson with a second by Aldermen Lloyd to pay the outstanding bills. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Property Liability Insurance Renewal: Karen stated that the premium for the entire city is with Savers Property Casualty for $76,847.00. Kirk Reisner of Advisor Insurance answered questions from the Board regarding the premium and the coverage. Karen Robson asked that if the Board did approve the renewal that they also include the terrorism coverage premium for $128.00. Motion made by Aldermen Lloyd with a second by Aldermen Hood to accept the insurance renewal. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Permit Software: Karen Robson and Dale Duvall spoke to the Board regarding the Summit permit software that the City is looking at purchasing. Dale stated that staff got multiple quotes, and that Summit was the least expensive proposal and was the most user friendly. Motion made by Aldermen Vincent with a second by Aldermen Lloyd to purchase the software. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Kenny Singer Payment Request: Mayor Schoolcraft asked staff if everything had been completed correctly before the project retainage fee was paid. Randy Brown told the Board that the Chlorination/Interconnect project had been completed and that staff is satisfied with the project. Motion made by Aldermen Amodeo with a second by Aldermen Simpson to pay Kenny Singer the balance of $23,328.85. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Police Department Report – Chief McClain gave the police report and asked the Board to make a motion to accept the 2010 Local Law Enforcement Block Grant for 2 mobile data terminals. Motion made by Aldermen Simpson with a second by Aldermen Hood for the Mayor to sign the contract and to accept the grant. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Emergency Management Report –Stacey Winters was not present to present the Emergency Management report. Karen Robson presented the report. Motion made by Aldermen Lloyd with a second by Aldermen Vincent to purchase the supplies needed for CPR class supplies in the amount of $600.00. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. 12/14/09 BOA Minutes Page 2 of 4 Development Report –Randy Brown presented the Development report. Public Works Report -Justin Reaves presented the Public Works report. Parks and Recreation Report –Kevin McDonald presented the Parks and Recreation report. Community Relations Report - Kate Gould presented the Community Relations report. Facility Inspections-Advisor Insurance-Kirk Reisner of Advisor Insurance spoke to the Board regarding his findings of the city buildings inspections. SEATBELT ORDINANCE (2ND READING) BILL NO. 09-29 ORDINANCE NO. 091214 AN ORDINANCE APPROVING A MUNICIPAL CODE AMENDMENT TO SECTION 370.160 OF THE MUNICIPAL CODE OF THE CITY OF WILLARD PERTAINING TO SEAT BELTS. Second read was conducted by City Clerk, Dale Duvall. First reading was conducted by City Clerk, Dale Duvall at the regular meeting on November 23, 2009. Motion made by Aldermen Simpson with a second by Aldermen Lloyd to approve the second reading. Aldermen Simpson-I; Aldermen Johnson-N; Aldermen Lloyd-I; Aldermen Hood-N; Aldermen Amodeo-N; Aldermen Vincent-I. Three votes aye. Three votes nay. Mayor Schoolcraft- I. Four votes aye. Three votes nay. Motion carried. INVESTMENT POLICY ORDINANCE (1ST READING) BILL NO. 09-31 ORDINANCE NO. 091228 AN ORDINANCE APPROVING THE CITY OF WILLARD, INVESTMENT POLICY First reading was conducted by City Clerk, Dale Duvall. Motion made by Aldermen Lloyd with a second by Aldermen Amodeo to approve the first reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. T-MOBILE CONDITIONAL USE PERMIT ORDINANCE (2ND READING) BILL NO. 09-30 ORDINANCE NO. 091214A AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT FOR A TELECOMMUNICATIONS TOWER FACILITY TO T-MOBILE CENTRAL LLC. Second read was conducted by City Clerk, Dale Duvall. First reading was conducted by City Clerk, Dale Duvall at the regular meeting on November 23, 2009. 12/14/09 BOA Minutes Page 3 of 4 Motion made by Aldermen Hood with a second by Aldermen Vincent to approve the second reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Old Business Paul Hood gave Randy Brown thanks for his hard work on the Z Hwy sidewalk project. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #1-Legal and #3 Personnel. Motion made by Aldermen Amodeo with a second by Aldermen Hood to close the open session and open the executive session. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Motion made by Aldermen Lloyd with a second by Aldermen Johnson to close the executive session, open the open session, and adjourn. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Meeting Adjourned. _____________________________ Dale Duvall, City Clerk _____________________________ Jamie Schoolcraft, Mayor of Willard 12/14/09 BOA Minutes Page 4 of 4