Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN MAY 24, 2010 7:00 P.M. Board present: Mayor Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen David Hemphill; Aldermen Pat Lloyd; Aldermen Tim Magee; and Aldermen Bryan Vincent. Aldermen Doug Johnson was not present. Staff in attendance: City Clerk, Dale Duvall; Community Relations Officer/Deputy City Clerk, Kate Gould; Chief Financial Officer, Karen Robson; Chief of Police, Tom McClain; Parks and Recreation Director, Kevin McDonald; Public Work Director, Justin Reaves; Emergency Management Director, Stacy Winters; Director of Development, Randy Brown; Court Clerk, Linda Murray; Police Officer Bill Lingenfiesler; Maintenance Utility, Amy Shell; Park Maintenance, Terri Hughes; and City Attorney Doug Harpool. Guest present: Gene Thomas, Cindy Trapp, Melissa Smith, Tony Smith, Samantha Smith, Kacie Smith, Rick Stenberg, Richard East, Mindy Latham, Roscoe Killingsworth, Jim Walters, and Dennis Howland. Mayor Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call Aldermen Simpson-present; Aldermen Hemphill-present; Aldermen Lloyd- present; Mayor Schoolcraft-present; Aldermen Johnson------; Aldermen Magee- present; and Aldermen Vincent-present. Agenda Amendments/Approval of Agenda Mayor Schoolcraft stated that the June Board meeting discussion would be added to the agenda after old business. The Mayor also stated that Aldermen Vincent would be speaking after the approval of the agenda. Motion made by Aldermen Vincent and seconded by Aldermen Lloyd to approve the agenda with the changes. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd- Aye; Aldermen Johnson-----; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Willard Board of Aldermen Meeting Minutes Page 1 May 24, 2010 Aldermen Vincent Aldermen Vincent read an excerpt from a letter that was posted in the Cross Country Times to the Board and citizens regarding the Board meetings and the lack of professional behavior of the Board. Aldermen Vincent stated that as the Board President it is Aldermen Simpson’s responsibility to make sure that professionalism is maintained among the Board. Approve Minutes of the May 12, 2010 Special Meeting Motion made by Aldermen Vincent and seconded by Aldermen Hemphill to approve the minutes of the special meeting on May 12, 2010. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Abstained; Aldermen Johnson-----; Aldermen Magee-Aye; and Aldermen Vincent-Aye. Four votes aye. One vote abstained due to absence. Motion carried. Approve Minutes of the May 10, 2010 Regular Meeting Motion made by Aldermen Lloyd and seconded by Aldermen Magee. Aldermen to approve the minutes of the regular meeting on May 10, 2010. Simpson-Nay; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-----; Aldermen Magee-Aye; and Aldermen Vincent-Aye. Four votes aye. One vote nay. Motion carried. Approve Minutes of the April 12, 2010 Regular Meeting Motion made by Aldermen Vincent and seconded by Aldermen Magee to approve the minutes of the regular meeting on April 12, 2010. Aldermen Simpson-Nay; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- ------; Aldermen Magee-Aye; and Aldermen Vincent-Aye. Four votes aye. One vote nay. Motion carried. Citizen Input No Citizens Input. Financial Report-CFO Karen Robson Karen Robson asked that the Board approve the April financial statements. Motion by Aldermen Lloyd and seconded by Aldermen Vincent to approve the April financials. Aldermen Simpson-Nay; Aldermen Hemphill-Nay; Aldermen Lloyd-Aye; Aldermen Johnson-------; Aldermen Magee-Nay; and Aldermen Vincent-Aye. Two votes aye. Three votes nay. Motion denied. Willard Board of Aldermen Meeting Minutes Page 2 May 24, 2010  Sales Tax Spreadsheet Karen Robson stated that she had enclosed the sales tax spreadsheet and that year to date, that the sales tax receipts exceeded 2009 by 1%. Hwy 160/Jackson Street Intersection Karen Robson discussed with the Board the options that the city has to get the invoice paid in full. Karen Robson told the Board that she would ask Frank Miller with MODOT to come to the next Board meeting to answer any questions that the Board has regarding the bill and the contract. Appointment of Paul Hood to the Board of Adjustments Motion by Aldermen Lloyd and seconded by Aldermen Vincent to approve the Mayor’s appointment of Paul Hood to the Board of Adjustments. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- ----; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Appointment of Bryan Vincent to the Board of Adjustments Motion by Aldermen Lloyd and seconded by Aldermen Hemphill to approve the Mayor’s appointment of Bryan Vincent to the Board of Adjustments. Aldermen Simpson-Nay; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- ----; Aldermen Magee-Aye; and Aldermen Vincent-Abstained. Three votes aye. One vote nay. One abstention. Motion carried. Appointment of David Hemphill to the Board of Adjustments David Hemphill withdrew his name for the appointment due to time constraints. Appointment of Tim Magee to the Board of Adjustments Motion by Aldermen Simpson and seconded by Aldermen Vincent to approve the Mayor’s appointment of Tim Magee to the Board of Adjustments. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- ------; Aldermen Magee-Aye; and Aldermen Vincent-Aye. Five votes aye. Motion carried. Appointment of Doug Johnson to the Board of Adjustments Motion by Aldermen Magee and seconded by Aldermen Vincent to accept the appointment. Aldermen Simpson-Nay; Aldermen Hemphill-Aye; Aldermen Lloyd- Aye; Aldermen Johnson-----; Aldermen Magee-Aye; and Aldermen Vincent-Aye Four votes aye. One vote nay. Motion carried. Willard Board of Aldermen Meeting Minutes Page 3 May 24, 2010 Fireworks Discussion The Mayor stated that due to interest from citizens and Aldermen he would like the Boards opinion on the sale of fireworks within the City limits. Safety issues and license deadlines were discussed. The Mayor asked the Board if they were interested in looking at the possibility of changing the ordinance. Aldermen Hemphill, Aldermen Magee, and Aldermen Vincent stated that they were interested in more information. Aldermen Simpson stated that he was also interested. The Mayor told the Board that he would get the Aldermen information on the process to change the current ordinance in the next couple of days. Newsletter Discussion The Board discussed the monthly newsletter cost and the City is looking into some alternatives in printing or other ways to bring down the cost. June Meeting The Mayor stated that due to some of the Aldermen planning on being out of town on June 14, 2010 the regular meeting will be changed to June 7, 2010. Old Business a. City Attorney The Mayor stated that Doug Harpool, City Attorney, asked that his 2 year ordinance not be renewed. The Mayor stated that he would not be seeking a 3 rd term as Mayor and that he did not want to appoint an attorney for the new Mayor. The Mayor told the Board that he would be keeping the appointment as is for the next 9 months. Attorney Paul Link from Mr. Harpool’ office will be handling the sewer talks and any negotiations that may come about regarding the sewer with Springfield. b. Sewer Update Aldermen Simpson told the Board that a letter had been sent to Springfield regarding opening talks and that the City had not heard back yet. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #1-Legal and #3 Personnel. Adjourn Open Session Motion made by Aldermen Lloyd and seconded by Aldermen Magee to close the open session and open the executive session. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson----; Aldermen Magee-Aye; Aldermen Vincent-Aye. All votes aye. Motion carried. Willard Board of Aldermen Meeting Minutes Page 4 May 24, 2010  Motion made by Aldermen Lloyd and seconded by Aldermen Hemphill to close the executive meeting, open the open session and adjourn. Aldermen Simpson- Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson----; Aldermen Magee-Aye; Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned. Dale Duvall, City Clerk Jamie Schoolcraft, Mayor of Willard Willard Board of Aldermen Meeting Minutes Page 5 May 24, 2010