Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING JUNE 7, 2010 Board present: Aldermen Richard Simpson, Aldermen David Hemphill, Aldermen Pat Lloyd, Aldermen Doug Johnson, Aldermen Tim Magee, and Aldermen Bryan Vincent. Mayor Jamie Schoolcraft was not in attendance. Also present: City Clerk, Dale Duvall; Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Public Works Director, Justin Reaves; Parks and Recreation Director, Kevin McDonald; Chief of Police, Tom McClain; Willard Reserve Officer, Bill Lingenfielser; and City Attorney, Sativa Boatman-Sloan. Also in attendance: Gene Thomas, Darrell Biellier, Blaine Kennard, Anthony Smith, Becky Miller, Richard East, and Brandon Beck, and Braden Beck. Sarah Overstreet with the Willard Cross Country Times was also in attendance. President Elect Lead the Pledge of Allegiance. Call to Order Board President, Richard Simpson called the meeting to order. Roll Call City Clerk, Dale Duvall called the roll call. Aldermen Simpson-present, Aldermen Hemphill-present, Aldermen Lloyd-present, Mayor Schoolcraft----------, Aldermen Johnson-present, Aldermen Magee-present, Aldermen Vincent-present. Agenda Amendments/Approval of Agenda City Clerk, Dale Duvall informed the Board that item # 16 would need to have item (b) discussion removed. The issue needed to be researched and brought back to the Board. Motion made by Aldermen Johnson and seconded by Aldermen Magee to approve the agenda with the change. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee- Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Approve the Minutes of the Regular Meeting on May 24, 2010 Motion made by Aldermen Vincent and seconded by Aldermen Magee to approve the minutes. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Abstained, Aldermen Magee-Aye, Aldermen Vincent-Aye. Five votes aye. One abstention due to absence. Motion carried. Willard Board of Aldermen Meeting Minutes Page 1 of 5 June 7, 2010 Citizen Input Darrell Biellier spoke to the Board asking for budgeting in 2011 for improvements in storm water runoff. Financial Report-CFO Karen Robson April Financial Statements Motion made by Aldermen Lloyd and seconded by Aldermen Hemphill to approve the April financial statements. Aldermen Simpson- Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. May Unpaid Bills Karen Robson answered questions that Aldermen Hemphill had regarding the bills. Motion made by Aldermen Vincent and seconded by Aldermen Magee to pay the outstanding bills. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee- Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Police Department Report-Chief Tom McClain Police Chief Tom McClain gave his monthly report to the Board. Emergency Management Report-Stacy Winters Stacy Winters was not present. Karen Robson made a comment to the Board regarding the storm shelter grant that was reported on in the Emergency Management Report. Public Works Report-Justin Reaves Justin Reaves gave his monthly report to the Board. Justin spoke to the Board regarding the opportunity to replace the boom mower. There are many repairs that need to be done. Justin had spoken with the company, Victor Phillips, who had done work on the mower in the past and they stated that to repair the mower would cost $1,000 minimum and that the mower had been discontinued. Justin also spoke with Bob White of Potter Equipment and Mr. White stated that the City could trade in the backhoe that is at the Public Works shop for $50,000-$60,000. The Potter representative stated that he can look for a tractor that would be appropriate for the City’s mowing needs. This is the company that sold the City the original machinery and it would be an equal trade or monies coming back to us. Justin stated that he had also spoken with other companies regarding doing a trade out. Justin also told the Board that a new tractor would cost around $105,000. Karen Robson asked the Board if they would vote to allow one of the Aldermen to meet with Justin and the representative from Potter to make a decision on the tractor and the terms. Motion made by Aldermen Vincent and seconded by Willard Board of Aldermen Meeting Minutes Page 2 of 5 June 7, 2010  Aldermen Hemphill to allow Doug Johnson to represent the Board in the decision. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Development Report-Randy Brown Randy Brown gave his monthly report to the Board. Parks and Recreation Report-Kevin McDonald Kevin McDonald gave his monthly report to the Board. Community Relations Report –Kate Gould Kate Gould gave her monthly report to the Board. Update on Records Inventory Project a. Citizen Input No Citizen Input b. Discussion There were no comments from the Board. Kate Gould, Deputy City Clerk informed the board that the following records series were scheduled to be securely destroyed. Registration forms and releases for the following Parks Department programs: ’02 Summer Camp ’04 Scrapbooking Class ’03 Baseball/Softball ’04 Spring Break Camp ’03 Basketball Fall-Adult ’04 Spring Soccer ’03 Basketball Session I ’04 Spring Volleyball ’03 Basketball Session II ’04 Summer ’03 Cheerleading and Baseball/Softball Gymnastics ’04 Summer Camp ’03 Fall Soccer ’04 Winter Camp ’03 Ken-Kar-Ju-Ryu Class ’05 Baseball/Softball ’03 Spring Cheerleading (Willard/Ash Grove ’03 Spring Soccer League) ’03 Summer Camp ’05 Basketball Skills Camp ’03 Volleyball ’05 Cheerleading ’04 Adult Basketball ’05 Fall Competitive ’04 Baseball/Softball Basketball ’04 Basketball Tournament ’05 Fall Soccer ’04 Competitive Basketball ’05 Fall Volleyball Tournament ’05 Session I Basketball ’04 Fall Basketball ’05 Session II Basketball ’04 Fall Soccer ’05 Spring Adult Basketball ’04 Ken-Kar-Ju-Ryu Class ’05 Spring Break ’04 Parents Night Out ’05 Spring Soccer Event ’05 Spring Volleyball Willard Board of Aldermen Meeting Minutes Page 3 of 5 June 7, 2010  ’05 Summer Baseball ’05 Winter Camp Tournament ’05 Youth Basketball ’05 Summer Camp ’02 to ’05 Recreation ’05 Summer Swimming Center Gym Sign- Lessons In Sheets Staff will also be destroying the following records series: ’02-05’ Park Rental Agreements. Kate informed the board that staff had reviewed all the records and checked the records retention schedule from the Secretary of State to insure that all the records could legally be destroyed. *Note all of the above records were shredded and disposed of on June 22, 2010. Appointment of Becky Miller to the Park Board Advisory Committee a. Citizen Input No Citizen Input b. Discussion There were no comments from the Board. Motion made by Aldermen Vincent and seconded by Aldermen Magee to accept the appointment. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Appointment of Louie Amodeo to the Board of Adjustments a. Citizen Input No Citizen Input b. Discussion There were no comments from the Board. Motion made by Aldermen Vincent and seconded by Aldermen Magee to accept the appointment. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Fireworks Ordinance 1ST Reading BILL NO. 10-12 ORDINANCE NO. 100607 AN ORDINANCE APPROVING A MUNICIPAL CODE AMENDMENT TO SECTION 210.027 OF THE MUNICIPAL CODE OF THE MUNICIPAL CODE OF THE CITY OF WILLARD PERTAINING TO THE SALE OF FIREWORKS. Citizen Input for Bill NO. 10-12 Brandon Beck spoke to the Board stating that he would ask the Board to consider changing the hours that were proposed on the ordinance to match those that are allowed on New Year’s Eve. Darrell Biellier stated that he is fine with the selling of fireworks but is not satisfied that the portion of the ordinance regarding the setting off of fireworks due to safety concerns. Willard Board of Aldermen Meeting Minutes Page 4 of 5 June 7, 2010  Discussion for Bill NO 10-12 The Board discussed in length the safety factors surrounding the ordinance. First reading by title was conducted by City Clerk, Dale Duvall. Motion by Aldermen Johnson and seconded by Aldermen Magee to accept the first reading. Aldermen Simpson-Nay; Aldermen Hemphill-Aye, Aldermen Lloyd-Nay; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Nay. Three (3) votes aye. Three (3) votes nay. Tie vote. Aldermen Simpson as the President Elect broke the tie with a nay vote. Three (3) votes aye. Four (4) votes nay. Motion denied. The Board asked that the ordinance be changed to include more restrictions on safety measures and bring it back to the Board at a special meeting on June 9, 2010 at 6:00p.m. 103 Grand Prairie Storm Water Discussion a. Citizen Input Darrell Biellier spoke to the Board regarding the storm water issue that is caused by the ditch that is in front of his house at 103 Grand Prairie. He would like the City to fix the problem. Old Business Aldermen Hemphill made a motion to terminate the services of the City’s representative law firm, Baird, Lightner, Millsap, and Harpool PC. He made the motion that Mr. Harpool’s services be terminated as of 6/7/2010 and the firm’s services be terminated as of 6/11/2010. Aldermen Lloyd asked that it be noted for the record that it be stated that, “due to a complete absence of information, he does not feel qualified to make a decision to terminate the services of the City Attorney and his law firm.” Aldermen Johnson asked that his vote reflect the same reason as Aldermen Lloyd’s. Motion made by Aldermen Hemphill and seconded by Aldermen Magee to terminate the services of the City Attorney on 6/7/2010 and the rest of the firm of Baird, Lightner, Millsap and Harpool on 6/11/10. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Nay, Aldermen Johnson-Nay, Aldermen Magee-Aye, and Aldermen Vincent-Aye. Four (4) votes aye. Two (2) votes nay. Motion carried. Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to adjourn the meeting. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd- Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned. Dale Duvall, City Clerk Richard Simpson, President Elect Willard Board of Aldermen Meeting Minutes Page 5 of 5 June 7, 2010