Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN SPECIAL MEETING July 20, 2010 6:30 P.M. Board present- Aldermen Richard Simpson, Aldermen Pat Lloyd, Aldermen Tim Magee, and Aldermen Bryan Vincent. Mayor Jamie Schoolcraft, Aldermen David Hemphill and Aldermen Doug Johnson were not present. Staff present- City Clerk; Dale Duvall, Chief Financial Officer; Karen Robson, Emergency Management Director; Stacy Winters, Parks and Recreation Director; Kevin McDonald, and Director of Development; Randy Brown. Guests present-Greene County Emergency Management Director; Ryan Nichols, Brad Erwin of Pinnacle Architecture and Brian Orr of Toth Engineering. City Attorney Paul Link was also present. Aldermen Magee arrived at 6:45 p.m. Meeting called to order at 6:45 by President Elect Richard Simpson. Roll Call Aldermen Simpson-present; Aldermen Hemphill-----; Aldermen Lloyd-present; Mayor Schoolcraft-----; Aldermen Johnson-----------; Aldermen Magee-present; and Aldermen Vincent-present. Hazard Mitigation Grant Application for the Storm Shelter Stacy Winters spoke to the Board and explained that the Board needs to authorize the Mayor to sign the application for the storm shelter grant for it to be submitted. Brad Erwin and Brian Orr explained the application process to the Board and explained that the City was not committing to any funds by signing the application. Aldermen Lloyd stated that he was very concerned about the financial responsibility that would be passed on to future City Council Boards with the acceptance of this grant. Aldermen Magee stated that he has the same concerns as Aldermen Lloyd. The Aldermen discussed the possible monies that would be necessary to fund this project. Ryan Nichols stated that this grant is a reimbursement grant and that upon accepting the grant the City would be reimbursed for monies put out by the City. Ryan also stated that he concurs with the other gentlemen and that signing the application is not committing the City to any financial obligation. 07-20-10 Board of Aldermen Special Meeting Page 1 of 2  Brian Orr stated that the City can drop out up until the construction process has begun. Paul Link stated that he realizes that originally Counsel had stated that the recommendation was to not sign the application. He also stated that although he does not like the language in the application, after hearing the information that had been presented to the Board he was comfortable with the Mayor signing the application. Motion made by Bryan Vincent to authorize the Mayor to sign the application with the clear understanding that there is no financial obligation to the City prior to the acceptance of the grant. Second by Aldermen Magee. Aldermen Simpson-Aye; Aldermen Hemphill----; Aldermen Lloyd-Aye; Aldermen Johnson--- Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Adjourn Meeting Motion made by Aldermen Lloyd and seconded by Aldermen Simpson to adjourn the open meeting. Aldermen Simpson-Aye; Aldermen Hemphill----; Aldermen Lloyd-Aye; Aldermen Johnson---; Aldermen Magee-Aye; and Aldermen Vincent- Aye. All votes aye. Motion carried. Meeting adjourned at 7:30.p.m. Dale Duvall, City Clerk President Elect, Richard Simpson 07-20-10 Board of Aldermen Special Meeting Page 2 of 2