Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING July 26, 2010 Board present: Aldermen Richard Simpson; Aldermen David Hemphill; Aldermen Pat Lloyd; Aldermen Doug Johnson; Aldermen Tim Magee and Aldermen Bryan Vincent. Mayor Jamie Schoolcraft was not present. Staff in attendance: City Clerk, Dale Duvall; Community Relations Officer, Kate Gould; Chief Financial Officer, Karen Robson; Public Works Director, Justin Reaves; Parks and Recreation Director, Kevin McDonald; Court Clerk, Linda Murray; Director of Development, Randy Brown; Reserve Police Officer Bill Lingenfiesler; and City Attorney, Paul Link. Guest present: Gene Thomas, Darrell Biellier, Lucille Murray, Garen Schiweidardt and his Mother. Aldermen Simpson led the Pledge of Allegiance. Aldermen Simpson called the meeting to order. Roll Call Aldermen Simpson-present; Aldermen Hemphill-present; Aldermen Lloyd- present; Aldermen Johnson-present; Aldermen Magee-present; and Aldermen Vincent-present. Agenda Amendments/Approval of Agenda Aldermen Simpson stated that the 2010 court audit would be added to old business and that item # 6 would be deleted and added to the agenda at the next Board meeting. Motion made by Aldermen Lloyd and seconded by Aldermen Vincent to approve the agenda with the changes. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. Motion carried. Approve Minutes of the July 20, 2010 Special Meeting Motion made by Aldermen Magee and seconded by Aldermen Lloyd to approve the minutes from the July 20, 2010 meeting. Aldermen Simpson-Aye; Aldermen Hemphill-Abstained; Aldermen Lloyd-Aye; Aldermen Johnson-Abstained; 07-26-10 BOA Minutes Page 1 of 5  Aldermen Magee-Aye; and Aldermen Vincent-Aye. Four votes aye. Two abstentions due to absence. Motion carried. Approve Minutes of the July 12, 2010 Regular Meeting Motion made by Aldermen Vincent and seconded by Aldermen Hemphill to approve the minutes from the July 12, 2010 meeting. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Citizen Input None Financial Report-CFO Karen Robson June Financials Karen Robson asked that the Board approve the June financial statements. Motion by Aldermen Lloyd and seconded by Aldermen Johnson to approve the June financials. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Sewer Repair Bids Justin Reaves spoke to the Board regarding the sewer repair bids and Karen Robson asked the Board to approve the Steele Excavation bid for $2120.00.. Motion by Aldermen Johnson and seconded by Aldermen Magee to accept the bid. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Hwy Z Sidewalk Pay Request Karen Robson informed the Board that this was the last payment due for the sidewalk project at Z Hwy and asked approval to pay the invoice. Motion by Aldermen Lloyd and seconded by Aldermen Vincent. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Grand Prairie Drainage Repair Justin Reaves told the Board that he had looked at the drainage issue and had determined that it could be fixed with just dirt and that Public Works could do the labor. Attorney Paul Link stated that no vote was necessary. 07-26-10 BOA Minutes Page 2 of 5 Garon Schweighardt of the Boy Scouts came up to the podium and introduced himself and stated that he was at the meeting to earn his Citizenship in the Community badge. Veterans Memorial Project Update-Aldermen Lloyd Aldermen Lloyd spoke to the Board about the Veterans Memorial Garden that is being discussed by the Parks sub-committee that was formed. The proposed garden is to be located at the Jackson Street Park. Aldermen Johnson told the Board that the Am Vets wanted to be a part of the project and that they will actually run the project and be there for the ribbon cutting and other events. Aldermen Lloyd stated that more information would be brought to the Board soon. 2010 July Budget Revision Ordinance 2nd Reading) BILL NO. 10-16 ORDINANCE NO. 1006726 An ordinance to authorize passage, enforcement and utilization of the 2010 budget revision. Citizen Input- None Discussion-None Second reading was conducted by City Clerk, Dale Duvall. Motion by Aldermen Vincent and seconded by Aldermen Hemphill to accept the second reading. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Ordinance Approving City Attorney and Assistant City Attorney (1st Reading) BILL NO. 10-17 ORDINANCE NO. 100809 An ordinance appointing the City Attorney and Assistant City Attorney for the City of Willard, Greene County, Missouri, through August 2011. Citizen Input- None Discussion- The Board discussed the issue of having an Assistant City Attorney appointed on the ordinance. Attorney Paul Link stated that the Board could vote on the first reading with a redaction of Assistant City Attorney. When the second reading was read it would only list City Attorney. Motion made by Aldermen Hemphill to redact Sativa Boatman-Sloan from the ordinance. Motion died due to a lack of a second. First reading was conducted by City Clerk, Dale Duvall. Motion by Aldermen Vincent with a second by Aldermen Lloyd to accept the reading. Motion made by Aldermen Vincent with a second by Aldermen Lloyd to accept the first reading. Aldermen Simpson-Nay; Aldermen Hemphill-Nay; Aldermen Lloyd-Abstained; Aldermen Johnson-Aye; Aldermen Magee-Nay; and Aldermen 07-26-10 BOA Minutes Page 3 of 5  Vincent-Aye. Three votes aye. Two votes Nay. One abstention. Aldermen Simpson voted Nay to break the tie. Ordinance died. The Aldermen asked that a new ordinance without an Assistant Attorney listed be brought back at the next meeting and that first and second reading be conducted at that meeting. st Ordinance Changing the Speed Limit on W. Jackson Street (1 Reading) BILL NO. 10-17 ORDINANCE NO. 100809 An ordinance approving a speed limit change on Jackson Street. Citizen Input- No Citizen Input Discussion-Aldermen Hemphill asked who pays for the signs and was informed by Justin Reaves that the City would. First reading was conducted by City Clerk, Dale Duvall. Motion by Aldermen Vincent and seconded by Aldermen Johnson to accept the first reading. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; and Aldermen Vincent-Aye. All votes aye. Motion carried. Second reading will be conducted at the Board meeting on August 11, 2010. Old Business 2010 Court Audit presented by Linda Murray- Karen Robson stated that the audit was very good. Linda explained that the questions on the warrants were due to an understanding she had with the judge that she would stamp his name. He would look over them later and write and sign a separate letter. Also, Linda stated that some of the dockets had not been signed by the Judge and that the Auditors wanted that done. There was a slight discrepancy on bank reconciliation. She explained that it arose from the Court paying for the charges that the credit card companies charge when a credit card is used for a payment of fines. This has now been changed and will be taken out of the Police Dept. account. Regarding traffic ticket accountability the Auditors stated that the numbering system had to be put under a check and balance system. Agenda items- Aldermen Simpson stated that the Aldermen had voted at a previous Board meeting to allow for closed session to be placed on every regular Board meeting agenda. Aldermen Simpson stated that under our current ordinance dealing with the order of business for Board meetings notes Closed Session under # 17. The Aldermen discussed who will decide what issues constitute needing to be under closed session. Attorney Paul Link asked that the Aldermen contact the Attorney if they feel they do have something that needs to be placed on closed. Aldermen Simpson agreed but stated that this would not be required of the Aldermen. 07-26-10 BOA Minutes Page 4 of 5 Adjourn Motion made by Aldermen Lloyd and seconded by Aldermen Vincent to adjourn the open session and go into executive session pursuant to Chapter 610.021 (3) Personnel). Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd- Aye; Aldermen Johnson---; Aldermen Magee-Aye; Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned at 8:20 p.m. Adjourn the Executive Session Motion made by Aldermen Lloyd and seconded by Aldermen Vincent to adjourn the executive session and go into open session and adjourn. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- Aye; Aldermen Magee-Aye; Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned at 10:30 p.m. Dale Duvall, City Clerk ___________________________ Aldermen Simpson, Mayor Pro-Tem 07-26-10 BOA Minutes Page 5 of 5