Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING March 14, 2011 7:00 pm Board present: Aldermen Richard Simpson, Aldermen David Hemphill, Mayor Jamie Schoolcraft, Aldermen Pat Lloyd, Aldermen Doug Johnson, Aldermen Tim Magee and Aldermen Bryan Vincent. Staff present: CFO, Karen Robson; City Clerk, Dale Duvall; Director of Development, Randy Brown; Director of Public Works, Justin Reaves; Parks and Recreation Director, Kevin McDonald; Chief of Police, Tom McClain; Willard Reserve Officer, Bill Lingenfielser; Officer Jason Hobbs, and City Attorney, Doug Harpool. Also in attendance: Tom Keltner, Ed Simmons and Lucille Murray. Oath of Office for Officer Jason Hobbs was administered by Chief McClain. Mayor Schoolcraft led the Pledge of Allegiance. Call to Order Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called the roll call. Aldermen Simpson-present, Aldermen Hemphill-present, Aldermen Lloyd-present, Mayor Schoolcraft-present, Aldermen Johnson-present, Aldermen Magee-present, Aldermen Vincent-present. Agenda Amendments/Approval of Agenda Aldermen Hemphill asked that the vote to share cost the fireworks show be added to the agenda. Mayor Schoolcraft stated that it would be added it to old business. Aldermen Vincent asked that personal be added to the closed session due to paperwork that had just been handed to them. Attorney Harpool stated that it would be fine for discussion purposes only. No voting would be allowed. Mayor Schoolcraft stated that personnel (3) would be added to the agenda under the executive session. Motion made by Aldermen Simpson and seconded by Aldermen Magee to approve the agenda with the above additions. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson- Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. 3-14-11 BOA Minutes Page 1 of 3 Approve the Minutes of the Regular Meeting on February 28, 2011 Motion made by Aldermen Johnson and seconded by Aldermen Vincent to approve the minutes of the meeting on February 28, 2011. Aldermen Simpson- Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Nay, Aldermen Johnson-Aye, Aldermen Magee-Nay, Aldermen Vincent-Nay. Three votes aye. Three votes nay. Mayor Schoolcraft –Nay. Motion denied. Approve the Minutes of the Regular Meeting on February 28, 2011 Aldermen Lloyd asked that after further review that the minutes state “request for qualifications” regarding the safe shelter, instead of “design bid”. Motion made by Aldermen Lloyd and seconded by Aldermen Vincent to approve the minutes of the meeting on February 28, 2011 with the above mentioned change.. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson- Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Approve the Minutes of the Special Meeting on February 28, 2011 Motion made by Aldermen Lloyd and seconded by Aldermen Simpson to approve the minutes of the special meeting on February 28, 2011. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Approve the Minutes of the Special Meeting on February 14, 2011 Motion made by Aldermen Hemphill and seconded by Aldermen Simpson to approve the minutes of the special meeting on February 14, 2011. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson- Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Citizen Input-None. Financial Report-CFO Karen Robson Outstanding Bills- Motion made by Aldermen Johnson and seconded by Aldermen Magee to pay the February unpaid invoices. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Auditors Recommendations Update Karen informed the Board that the audit update had been included in the packet. There were no questions from the Board. 3-14-11 BOA Minutes Page 2 of 3 Emergency Management Report-Stacy Winters Stacy Winters gave his monthly report. Public Works Report-Justin Reaves Justin Reaves gave his monthly report. Development Report-Randy Brown Randy Brown gave his monthly report. Parks and Recreation Report-Kevin McDonald Kevin McDonald gave his monthly report to the Board. Old Business Cost Share of Fireworks Show Cost- Motion made by Aldermen Simpson and seconded by Aldermen Hemphill to agree to the City general fund sharing the cost with the Parks Department for the yearly fireworks show in the amount of 50%. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee-Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Aldermen Hemphill asked the status of the costs of the damage to Christopher Strong’s truck. Karen informed him that a check had been cut and picked up by Mr. Strong for the cost of the damage. Adjourn - Motion made by Aldermen Hemphill and seconded by Aldermen Lloyd to adjourn the open session and open the executive session.. Aldermen Simpson- Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee -Aye, Aldermen Vincent-Aye. All votes aye. Motion carried. Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to close the executive meeting, open the open session and adjourn. Aldermen Simpson- Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee-Aye; Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned. Attested by: Approved by: __________________ _____________________________ Dale Duvall, City Clerk Tom Keltner, Mayor of Willard 3-14-11 BOA Minutes Page 3 of 3