Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING/WORK STUDY October 24, 2022 7:00 p.m. Staff present: Interim City Administrator, Steve Bodenhamer; Acting City Clerk, Dona Slater; Police Officer, JD Landon; Public Works Director, Justin Sorgen; Finance Director, Carolyn Halverson; Director of Parks and Recreation, Jason Knight; and Chief of Police, Tom McClain. City Attorney Ken Reynolds was present. Citizens in attendance: Scott Stewart, Kathy Stewart, Terry Kathcart, Bradley Mowell, and Darcy Skillington. Call to Order. Mayor Snider called the meeting to order at 7:00 p.m. Roll Call. Alderman Simmons-present, Alderman Hendrickson-present, Alderman Whitman-present, Alderman Baird- present, Alderman Hall-present and Mayor Snider-present. Agenda Amendments/Approval of Agenda. Motion was made by Alderman Hendrickson and seconded by Alderman Whitman to approve the agenda. Motion carried with a vote of 5-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, Baird and Hall. Consent Agenda. Motion was made by Alderman Simmons and seconded by Alderman Hendrickson to approve the Consent Agenda. Motion carried with a vote of 5-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, Baird and Hall. Discussion/Vote on current Outstanding Invoices, draft and Check Paid Invoices for September/October 2022. Motion was made by Alderman Hall and seconded by Alderman Simmons to approve the current Outstanding Invoices, draft and Check paid Invoices for September/October 2022. Motion carried with a vote of 5-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, Baird and Hall. Citizen Input: None. Work Study: a. 2022 Amended Budget b. 2023 Proposed Budget Ms. Halverson presented the 2022 Amended Budget and the 2023 Proposed Budget. Mr. Bodenhamer addressed his concerns to the Board of Aldermen regarding the sustainability of the General Fund in the future due to increased law enforcement costs and transfers to the Parks Department to cover their shortfalls. New Business. None 10-24-22 BOA Minutes Page 1 Unfinished Business. Discussion was made on appointment to fill the vacant Alderman seat. No action was taken. Discussion was made on appointing a business owner to the Economic Development Task Force. No action was taken. Adjourn: Mayor Snider called for a motion to adjourn. No motion or response was given by the Aldermen. Mayor Snider then rose from his seat stating that he had to go home and get some sleep. Mayor Snider left City Hall at 9:50 p.m. Upon Mayor Snider’s departure from City Hall, Mr. Bodenhamer informed Alderman Hendrickson of Mayor Snider’s departure and that as Mayor Pro Tem, Alderman Hendrickson should now preside over the meeting. Return to Unfinished Business There was discussion among the Aldermen concerning the appointment of Donna Stewart to fill the vacant Alderman seat. Mr. Bodenhamer cautioned the Mayor Pro Tem regarding such appointment in the Mayor’s absence. Mr. Bodenhamer also inquired of City Attorney Reynolds if such appointment by the Mayor Pro Tem in the Mayor’s absence is permitted. Mr. Reynolds responded that he had never encountered this situation before. Mayor Pro Tem Hendrickson decided not to make such appointment. Discussion among the Alderman focused on the appointment of a business owner to fill the vacancy on the Economic Development Task Force. Motion was made by Alderman Baird and seconded by Alderman Hall to appoint Scott Stewart to the Economic Development Task Force. Mr. Bodenhamer cautioned the Mayor Pro Tem regarding such appointment in the Mayor’s absence. Mr. Bodenhamer also inquired of City Attorney Reynolds if such appointment by the Mayor Pro Tem in the Mayor’s absence is permitted. Mr. Reynolds responded that if the appointment presented a problem, removal of the appointee could be a possibility. Motion carried with a vote of 5-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, Baird and Hall. Adjourn. Motion was made by Alderman Simmons and seconded by Alderman Hall to Adjourn. Motion carried with a vote of 5-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, Baird and Hall. The meeting was adjourned at 10:20 p.m. ______________________________ ___________________________ Samuel Snider, Mayor Dona Slater, Acting City Clerk 10-24-22 BOA Minutes Page 2