Board of Aldermen Regular Meeting

Name: Board of Aldermen Regular Meeting — Willard, MO
Start: 2025-02-24T18:00:00
End: 2025-02-24T20:00:00
Location: Willard, MO

Regular Meeting

Willard, MO · February 24, 2025

Agenda Packet Minutes

Minutes

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING February 24, 2025 at 6:00 PM Willard City Hall, 224 W. Jackson St., Willard, MO MINUTES Staff present: City Administrator Wesley Young, City Attorney Nate Dally, City Clerk Rebecca Hansen, Parks and Recreation Director Jason Knight, CFO Carolyn Halverson, AFO Gina Mount, Planning and Zoning Director Mike Ruesch, Project Manager Steven Bodenhamer, Police Officer JD Landon, Chief Tom McClain Citizens Present: Doug Johnson, Diana Johnson, Larry Whitman PLEDGE OF ALLEGIANCE Mayor Smith led the Pledge of Allegiance CALL THE MEETING TO ORDER Mayor Smith called the meeting to order at 6:00 pm and asked the city clerk to conduct the roll call. ROLL CALL City Clerk Hansen conducted the roll call. Present: Mayor Troy Smith, Casey Biellier, David Keene, Scott Swatosh, Joyce Lancaster, Carol Wilson. Jeremy Hill was excused. City Clerk Hansen confirmed that a quorum was present. AGENDA AMENDMENTS/APPROVAL OF AGENDA City Administrator Wes pointed out that the verbiage of 9.K, “AN ORDINANCE OF THE BOARD OF ALDERMEN OF THE CITY OF WILLARD, MISSOURI, AUTHORIZING THE MAYOR TO ENTER INTO A WORK AGREEMENT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. TO CONSTRUCT A DRAINAGE CHANNEL ON MISSOURI DEPARTMENT OF TRANSPORTATION (MODOT) RIGHT OF WAY BETWEEN US HIGHWAY 160 AND PROCTOR ROAD” should read “DESIGN” where now it reads “CONSTRUCT”. Mayor Smith asked for a motion to approve the Agenda Amendments and Agenda. Motion was made by Alderman Biellier and seconded by Alderman Lancaster to approve the Agenda, along with the Agenda Amendments. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. CONSENT AGENDA: “A Consent Agenda allows the Board of Aldermen to consider and approve routine items of business without discussion. Any member of the Board of Aldermen, the City Staff or the Public may request removal of any item from the Consent Agenda and request that it be considered under the Regular Agenda if discussion or debate of the item is desired. Items not removed from the Consent Agenda will stand approved upon motion by any Board member, second and unanimous vote to “approve the Consent Agenda as published or modified.” A. Meeting Minutes from February 10, 2025 B. January Financial Summaries C. January Financial Statements D. January/February Outstanding Invoices, Checks and Draft Paid Invoices E. January Check Register F. January Utility Adjustments Report Mayor Smith asked for a motion to approve the Consent Agenda. Motion was made by Alderman Lancaster and seconded by Alderman Biellier to approve the Consent Agenda, Motion carried with a 5- 0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. 4. CURRENT OUTSTANDING INVOICES, DRAFT AND CHECK PAID INVOICES City Administrator Wes explained that the outstanding invoices include I&I sewer repair needs such as equipment and manhole cover repairs. The City also needed to pay CJW Transportation Consultants, LLC for their work on the Jackson Street project. Mayor Smith asked for a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve the Current Outstanding Invoices, Draft, and Check Paid Invoices. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. 5. CITIZEN INPUT Doug Johnson addressed the Board about the proposed ordinance regarding fees to cover cost for outside events. He and Diana initiated bringing the Veteran’s Day parade to Willard several years ago. He feels Willard is a great place to hold the parade and he feels it benefits the City, also. He thinks it could bring people and tax dollars into town. He wants to keep the parade here and is asking for city support in doing so. His organization has a small budget, and the proposed fees would be a strain. Diana Johnson echoed the same sentiments. They feel the parade is goof publicity and they want to help the City see how they can make the parade mutually beneficial. She says this is the biggest Veteran’s Parade in the state of Missouri. 6. PROJECT MANAGER UPDATES A. Sanitary Sewer Project Status The City is still waiting on DNR to approve the spec package. The funds are still frozen, as the case works its way through the court system. The City will be asking for reimbursement for another project soon. Meadows Gravity Trunk Sewer is moving forward, just waiting on trust documentation for the last needed easement. The City’s engineering firm will be accepting proposal for tree felling. The trees in question are an endangered bat habitat near the airport. Trees must be removed before 31st of March. If that deadline passes, the trees can’t be felled until after the bat breeding season. 7. PRESENTATION A. Safety Tax Presentation--Chief McClain Mayor commended the Chief on the presentation and asked where else this will be presented. He encouraged the Chief to get the presentation in front of as many people as possible; Mayor has some ideas. . 8. RESOLUTIONS A. A RESOLUTION DECLARING CERTAIN CITY VEHICLES AS SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSAL City Administrator Wes described the three vehicles in question: two are Parks property and one is Public Works. Any proceeds will go back into the relevant fund of the department that own them. Mayor Smith asked for a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve this resolution. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. B. A RESOLUTION OF THE BOARD OF ALDERMEN OF THE CITY OF WILLARD, MISSOURI, AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH GREENE COUNTY FOR THE USE OF GIS INFORMATION Planning and Zoning Director Mike explained that we will be able to use Springfield GIS at no cost if we enter into this contract. The contract allows the City to use the information, but forbids the City from sharing the information—sunshine requests need to be referred back to the City of Springfield. This information will beef up our GIS database. The Board asked how long the contract will be in force. Mayor said his business has a similar contract with Springfield, and that contract is for one year. Mayor Smith asked for a motion. Motion was made by Alderman Lancaster and seconded by Alderman Biellier to approve this resolution. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. 9. ORDINANCES A. AN ORDINANCE ADOPTING THE CITY OF WILLARD DISCIPLINARY POLICY (SECOND READ) Last meeting, there was a thorough discussion on this proposal. City Administrator Wes stated again that at-will employment will still apply and reminded the Board that this is part of ongoing efforts to update the employee handbook. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve this ordinance as read. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. B. AN ORDINANCE ACCEPTING THE LEASE BY LAKELAND OFFICE SYSTEMS TO PROVIDE A PRINTER FOR THE PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS ON BEHALF OF THE CITY OF WILLARD, MISSOURI (SECOND READ) Last meeting, there was a thorough discussion on this proposal. This is new equipment for Public Works. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Keene and seconded by Alderman Lancaster to approve this ordinance as read. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. C. AN ORDINANCE AUTHORIZING THE CITY OF WILLARD, MISSOURI, TO ACCEPT THE AMENDED LEASE AGREEMENT WITH SPRINT SPECTRUM REALTY COMPANY, LLC, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT (FIRST READ) City Administrator Wes has been in negotiations with Catalyst Network Services, the parent company of Sprint Spectrum Realty Company. They are willing to enter into a 30-year lease of the Willard water tower. The basic terms are $1200/month with an increase of 10% every 5 years. D. AN ORDINANCE BY THE BOARD OF ALDERMEN OF THE CITY OF WILLARD, MISSOURI, REVISING SECTION 100.300 C. 4-5 OF THE CITY CODE -- CONVENIENCE FEES (FIRST READ) City Administrator Wes pointed out that this ordinance clarifies the language of a recent ordinance, which allows the city to collect a transaction fee for credit and debit card transactions. Our processors do not charge the city the $1.50 and $2.50 transaction fee; they charge the consumer directly. The 6.6% credit/debit card convenience fees the City collects are pass-through fees the city is charged based on consumer payment activity that uses a credit or a debit card. There was a short discussion on why the City uses Tyler to process payments: the software company makes it difficult to use another processor and offers tech support when the City uses Tyler. Also, Tyler offers real-time processing, which is necessary when utility shut-offs come into play. Other processors are 3% without real time processing. The City uses other processors when real-time processing isn’t necessary. E. AN ORDINANCE APPROVING THE 2025 PARKS FEES (SECOND READ) Last meeting, there was a thorough discussion on this proposal. The Board asked if the fees charged are covering the cost of summer camp. Parks and Recreation Director Jason says it does, and the cost is in line with other municipal summer camps. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve this ordinance as read. Motion carried with a 4-0 vote. Voting Aye: Aldermen Biellier, Keene, Swatosh, and Wilson. Alderman Lancaster abstained. F. AN ORDINANCE APPROVING THE SPECIAL EVENT FEE SCHEDULE FOR OUTSIDE ORGANIZATIONS (SECOND READ) Last meeting, there was a thorough discussion on this proposal. Parks and Recreation Director Jason reminded the Board this will especially affect parades, and that he added classification of non-profit organizations who can qualify for city subsidies. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Lancaster and seconded by Alderman Wilson to approve this ordinance as read. Voting Aye: Aldermen Lancaster, Swatosh, and Wilson. Nay: Aldermen Biellier, Keene. The motion failed. G. AN ORDINANCE AUTHORIZING A CONTRACT WITH PREMIER PYROTECHNICS FOR THE FREEDOM FEST FIREWORKS (SECOND READ) Last meeting, there was a thorough discussion on this proposal. Parks and Recreation Director Jason reminded the Board that last meeting they had asked for a one-year contract and we were able to secure a one-year, renewable contract. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve this ordinance as read. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. H. AN ORDINANCE ADDING TO SECTION 520 OF THE CITY CODE - 520.010 APPROACHES (SECOND READ) Last meeting, there was a thorough discussion on this proposal. Mike reminded the Board that the purpose of this proposal is to give the City the opportunity to protect its roads by controlling the ways the driveway approaches connect. It benefits the City in the long term to have Public Works install these, if the homeowner supplies materials. It is proposed that the Code be adjusted to allow a three-car garage to have a 30-ft approach, rather than a 20 ft approach. Mayor Smith asked for a second read of this ordinance and a motion. Motion was made by Alderman Biellier and seconded by Alderman Keene to approve this ordinance as read. Motion carried with a 5-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. I. AN ORDINANCE ALLOWING THE MAYOR TO ENTER INTO A CONTRACT WITH XPRESS BILL PAY FOR ONLINE PAYMENT SERVICES (FIRST READ) Planning and Zoning Director Mike updated the Board that the Civic Review software will soon be ready to use. It automates the processing of business licenses, building permits, etc. This proposal will allow us to enter into a contract that will process the associated payments. We can negotiate this contract yearly. J. AN ORDINANCE OF THE BOARD OF ALDERMEN OF THE CITY OF WILLARD, MISSOURI, AUTHORIZING THE MAYOR TO ENTER INTO A WORK AGREEMENT WITH CJW TRANSPORTATION CONSULTANTS LLC FOR ENGINEERING SERVICES (FIRST READ) The Board approved this proposal earlier as a resolution, but the contract requires an ordinance. Planning and Zoning Director Mike reminded the Board that this proposal is a first step to improving parking downtown. K. AN ORDINANCE OF THE BOARD OF ALDERMEN OF THE CITY OF WILLARD, MISSOURI, AUTHORIZING THE MAYOR TO ENTER INTO A WORK AGREEMENT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. TO CONSTRUCT A DRAINAGE CHANNEL ON MISSOURI DEPARTMENT OF TRANSPORTATION (MODOT) RIGHT OF WAY BETWEEN US HIGHWAY 160 AND PROCTOR ROAD (FIRST READ) The Board approved this proposal earlier as a resolution, but the contract requires an ordinance. This drainage channel is part of the effort to improve parking downtown. City Administrator Wes reminded the Board that the proper wording for this ordinance is “to design”, not “to construct”. Planning and Zoning Director Mike reminded the Board that this will direct water down a MODOT drainage channel to the Willard drainage system. Regarding cost, the engineering of this project is more expensive than the construction because there is no margin for error in getting the right-of-way/ easements correct. 10. CITY ADMINISTRATOR REMARKS City Administrator Wes briefed the Board regarding a new Seasonal Employee policy draft that was placed before them. City Attorney Nate is reviewing this. This effort is a part of the effort to update the Employee Handbook. Wes reported he is also revisiting current code on public input at meetings, as well incorporating into Code the latest amount a city can financially recoup when fulfilling Sunshine Requests. Wes reported that the new City app has had a good response so far. It had 308 downloads, as of the first of the month. That number is close to 350 now. Wes invited the Board to begin to consider an upcoming offer to buy shares of water in Stockton Lake. We have the water we need now. Mayor asked if it hedges the City’s risk in case of drought. Wes said that Stockton Lake would also be affected, in that case. Also, to access the water, the City would need to bring a pipe to WIllard. Most of the existing water system is well-based, so it could be expensive to access that water when and if we needed it. There is risk involved; it is understood that the City would share a portion of unknown risk. For instance, we would need to pay a portion of fixing a dam, etc. Wes is still learning/ asking questions, but anticipates a contract from the Stockton Lake folks soon for board consideration. 11. NEW BUSINESS Planning and Zoning Director Mike said that the City needs to begin work on a Master Transportation Plan (MTP) and wanted to provide some information that. That work will require the creation of a MTP Board. The Board was asked to think about and invite citizens who might want to participate. Mike is making changes to the landscaping ordinance. The Board was given a copy of the ordinance with suggested language. The Board was invited to give input. Mike clarified that the proposal mostly addresses barriers and buffers for commercial/industrial. Two trees will be required for residences. Mayor suggested taking the Board’s temperature on future attempts to update code, in order to save time and effort. City attorney Nate suggested crafting a resolution asking, “shall we proceed in this direction?” 12. UNFINISHED BUSINESS Alderman Lancaster asked about water board application status. Wes advised we have received one more application for the Water Board. We currently have all the out-of-town applicants required, and two in-town applicants. We will wait for one more in-town applicant, to meet the required three. If we can’t meet this, we may need to change the code. 13. ADJOURN MEETING Mayor Smith called for a motion to adjourn the meeting. The time was 7:28 pm. Motion was made by Alderman Lancaster and seconded by Alderman Wilson to adjourn the meeting. Motion was carried with a 4-0 vote. Voting Aye: Aldermen Biellier, Keene, Lancaster, Swatosh, and Wilson. Rebecca Hansen, City Clerk

Agenda

WEST VALLEY CITY PLANNING COMMISSION Study Session June 17, 2015 The meeting was called to order at 3:30 p.m. by Chair Barbara Thomas at 3600 Constitution Boulevard, West Valley City, Utah. WEST VALLEY CITY PLANNING COMMISSION MEMBERS: Harold Woodruff, Brent Fuller, Jack Matheson, Terri Mills, Clover Meaders, Barbara Thomas, and Latai Tupou ABSENT: Martell Winters WEST VALLEY CITY PLANNING DIVISION STAFF: Steve Pastorik, Steve Lehman, Jody Knapp, and Nichole Camac WEST VALLEY CITY ADMINISTRATION: Brandon Hill, City Attorney Planning Commission Study Session June 17, 2015 Page 2 ZONE CHANGE APPLICATIONS Z-2-2015 PETITION BY ANDERSON WAHLEN AND ASSOCIATES REQUESTING A ZONE CHANGE FROM 'RB' (RESIDENTIAL BUSINESS) TO 'C-1' (NEIGHBORHOOD COMMERCIAL). THE PROPERTY IS LOCATED AT 5576 W 4100 S AND 4049 S, 4061 S, AND 4095 S 5600 W ON 3.11 ACRES. (STAFF- STEVE PASTORIK AT 801-963-3545 Discussion: Steve Pastorik stated that the property is currently vacant. He provided an image displaying traffic flow at the section of 5600 W and 4100 S that will change in conjunction with the Mountain View Corridor. He indicated there will be double lefts at each corner of the intersection to accommodate increased traffic. Jack Matheson asked if the left turns will be crossovers. Steve replied no and indicated they will be standard left turn lanes. Steve stated that construction on the Mountain View Corridor from 5400 S to 4100 S will start at the beginning of 2016 and will be completed by 2017. He indicated the Mountain View Corridor will be built at grade through West Valley City by 2020. Steve provided a concept plan and indicated that an America First Credit Union will occupy the southern portion of the property while an AutoZone will operate from a retail building on the north portion of the property. He indicated that the applicant is working with UDOT to get right of way acquisition complete and the required 20 feet of landscaping will start from the future property line. SUBDIVISION APPLICATIONS S-8-2015 PETITION BY WEST VALLEY CITY REQUESTING PRELIMINARY AND FINAL PLAT APPROVAL FOR THE WEST VALLEY TRUCK CENTER LOTS 16, 17 AND 31 AMENDED. THE PLAT WILL AMEND LOTS 16, 17 AND 31 TO CREATE LOTS 16A, 17A AND 31A. THE PROPOSED PLAT WILL ALSO EXTEND AND DEDICATE A PORTION OF 2400 SOUTH AND WILL VACATE A PORTION OF 2400 SOUTH. THE SUBDIVISION IS LOCATED AT 5544 WEST 2400 SOUTH AND IS ZONED 'M'. (STAFF- STEVE LEHMAN AT 801-963-3311) Discussion: Steve Lehman stated that 2400 S was platted in 1998 with a cul-de- sac. He indicated that 2455 S currently extends to 5600 W but the City’s Engineering Department would like to connect 2400 S to 5600 W as well to address traffic concerns in the area. Steve stated that the road will be extended, several lots will be modified, and the existing cul-de-sac will be vacated. Steve Dale, representing the City’s Engineering Department, stated that 2400 S will also extend further west across 5600 W in the future. In addition to extending to 5600 W at this time, the City would also like to extend the street east to 4800 W which then leads to the frontage road. Mr. Dale stated that the City hopes to start construction fall of 2015. Barbara Thomas asked if there will be a new intersection with a light at 2400 S and 5600 W. Mr. Dale replied yes and added Planning Commission Study Session June 17, 2015 Page 3 that 2455 S will no longer be signalized. Brent Fuller asked how close 2400 S and 2455 S are. Mr. Dale replied a little less than 500 feet. Barbara asked if people will be able to turn left and go south down 5600 W from 2400 S. Mr. Dale replied that he is unsure at this point. Jack asked if there will be a short deceleration lane. Mr. Dale replied yes. Jack asked if 4800 W will eventually go south. Steve replied there will likely eventually be a road that extends south in that area but it may not be exactly at 4800 W due to wetlands in the area. Jack asked what the speed of the road will be. Mr. Dale replied that he is unsure but would guess 40 MPH. Terri asked if the road will be used primarily for trucking companies or general traffic. Mr. Dale replied it will likely be used by both. He indicated there is a lot of trucking congestion in the area and this will help take some traffic off the frontage road. S-10-2015 PETITION BY WEST VALLEY CITY REQUESTING PRELIMINARY AND FINAL PLAT APPROVAL FOR THE FAIRBOURNE STATION PHASE 2 SUBDIVISION. THE SUBDIVISION IS LOCATED AT 2970 WEST 3500 SOUTH AND WILL CONSIST OF 1 LOT ON 5.7 ACRES. THE SUBDIVISION IS ZONED 'CC'. (STAFF- STEVE LEHMAN AT 801-963- 3311) Discussion: Steve Lehman stated that the subdivision plat with encompass Lots 9-14 of the Holmberg Subdivision and the vacated portion of Holmberg Street. He indicated that the City owns all the property at the present time. Steve indicated that a new road will be constructed and will eventually extend to Lehman Avenue. He added that various public utility easements and easements along 3500 S will be vacated as part of this subdivision and lot 201 and parcel b will be created. Steve indicated that portions of 3030 W and Weight Station Road will also be partially dedicated. CONDITIONAL USE APPLICATIONS C-20-2015 PETITION BY FURST CONSTRUCTION REQUESTING CONDITIONAL USE APPROVAL FOR AN ASSISTED LIVING CENTER. THE PROPERTY IS LOCATED AT 2940 W 3650 S ON 2.96 ACRES AND IS ZONED 'CC' (CITY CENTER). (STAFF- STEVE PASTORIK AT 801-963- 3545) CONTINUED FROM THE MAY 27, 2015 PLANNING COMMISSION PUBLIC HEARING Discussion: Steve Pastorik stated the applicant requested a reasonable accommodation to get a reduction from the building height requirements in the City Center Zone. This was denied by City staff and the applicant is appealing the decision to the Board of Adjustment. Steve indicated that this will take time so staff recommends an indefinite continuance and the application can come back before the Planning Commission if the appeal is granted. Jack Matheson stated that he liked the proposal with the shorter building and hopes this project can continue moving forward. Planning Commission Study Session June 17, 2015 Page 4 C-21-2015 PETITION BY HUY NGUYEN REQUESTING CONDITIONAL USE APPROVAL FOR THE MISS SAIGON RECEPTION CENTER. THE PROPERTY IS LOCATED AT 2644 W 2365 S ON 1.09 ACRES AND IS ZONED 'M' (MANUFACTURING). (STAFF- JODY KNAPP AT 801-963-3497) Discussion: Jody Knapp stated a company came to the property in 2012 and wanted to do something in the building. She indicated that it eventually turned into a catering company and an additional parking lot was paved and completed. In 2013 the current applicant wanted to do a reception center at the location but didn’t have enough parking. The applicant changed the City ordinance to allow for cross street parking agreements within 400 feet of the front door. The owner is now ready to move forward and open the reception center. She stated that the building will be divided into three separate uses. There will be an open warehouse space for storing catering equipment, an office on the second floor (that will be leased to another tenant), and the reception center space. She indicated the reception center portion of the building will be just over 6,000 square feet which require 125 parking stalls. The applicant has 66 on site and has signed documents and agreements with neighboring property owners to use their parking to meet the requirement. She indicated that these will need to be recorded after the Planning Commission grants approval. She indicated that the additional stalls can only be used on Saturday’s so the reception center will only be allowed to operate one day a week. Jody stated that the existing landscaping consists of lawn and trees. She indicated more trees will be added to the west around the newer parking lot. She indicated that this would be required anyway due to 2700 W landscaping requirements and stated that there must be 1 tree per every 30 feet. She added that the applicant is showing trees in the park strip and this will just need to be clarified with Public Works. Jody stated that signage will be displayed on the building and the applicant hasn’t submitted any plans for ground signage. If they do, they will just need to meet the sign code for multi-tenant monument signs. MISCELLANEOUS APPLICATIONS M-2-2015 PETITION BY GRANGER REAL ESTATE INVESTORS, LLC REQUESTING EXCEPTIONS TO THE CITY CENTER ZONE FOR A MEDICAL OFFICE BUILDING. THE PROPERTY IS LOCATED AT 2975 W 3500 S ON 3.8 ACRES. (STAFF- STEVE PASTORIK AT 801-963-3545) Discussion: Steve Pastorik introduced Barry Nash and Steve McCallum who represent the applicant. He indicated that the proposal is for a medical office building in City Center and the applicant would like to request exceptions from various requirements in the ordinance. Steve stated that the building is 90,000 square feet and is a permitted use in the zone but the exceptions require Planning Commission and City Council approval which is why the application is listed as a miscellaneous file. Steve displayed the site plan and indicated that the building is 4 stories tall with several points of access and pedestrian connections from the south. He indicated that the building has a strong presence on 3500 S and is close to the street. The building is made primarily of glass with a pronounced curve to Planning Commission Study Session June 17, 2015 Page 5 provide a unique element. The west and east elevations will likely use a terracotta product that has a similar appearance to brick. Steve indicated that the south elevation incorporates metal mesh into the building. This material is suspended and is separated from the glass by one to two feet. Steve stated that the metal mesh is perforated so it appears solid on the outside but visitors inside the building can see through it. He indicated this material absorbs heat which makes it more efficient, creates an interesting look, and provides a different appearance at night since lights in offices can be seen from the outside. Steve indicated that the fourth level will have an outdoor covered patio on the east and west elevations. Barbara Thomas asked who will use this patio space. Barry Nash replied it will likely be utilized primarily by employees. Harold Woodruff stated that a lot of the frontage along the street is parking lot. Jack Matheson stated that he likes the look of the building. Latai Tupou asked if there will be a development agreement included with this application. Steve replied yes. Steve stated that this is not a hospital so there will be no overnight stay. Mr. Nash added that there will be urgent care and some outpatient procedures. Clover Meaders asked if there is any concern with the glass blinding drivers along the street. Steve replied that the glass is not reflective. Steve McCullum added that the north side of the building will not get too much direct sunlight. He indicated the south side has the metal mesh product that will help diminish glare. Steve stated that a challenge with the site is the demand for parking. He indicated that medical use requires about one parking stall per 280 square foot of building with the 10% reduction allowed in the City Center Zone. Jack asked if more ADA stalls are required. Mr. McCallum replied that ADA stalls for medical offices are based on the type of services offered within the building, things like orthopedic use requiring more than a pediatric use would. Steve stated that this is a downtown environment so the applicant and the City want to minimize parking. The use with the proposed building size would require 360 parking stalls but a 10% reduction allowed in the CC zone can reduce that requirement to 324. Steve stated that the medical office is planning to make an arrangement with the Embassy Suites Hotel to the east which will help the applicant meet the full requirement. He stated that the hotel’s peak parking hours are at night while the peak hours for the medical clinic will be during the day. Steve indicated that a 5 foot landscaping strip would be required along the boundary of the hotel but the applicant is requesting this to be reduced to 2.5 feet which is what the hotel has for its buffer. He indicated this will provide a 5 foot landscaping buffer between uses. Steve stated that the applicant is requesting an exception for the building setback. He indicated the CC zone requires that the maximum a building can be placed from the property line is 15 feet. He indicated that since some portions of the building are curved, the entire building doesn’t meet this requirement. Steve stated that 50% of the frontage of a property along 3500 S must be building. He stated that the proposed building will be 47% so it’s slightly less than the requirement. Steve indicated that staff is supportive of the taller building and while reducing the height could create more frontage, staff feels the applicant meets the intent of the ordinance with the current proposal. Steve stated that the applicant is proposing a 2 foot screen wall that will help diminish the view of the Planning Commission Study Session June 17, 2015 Page 6 parking lot. He indicated that landscaping will also be installed in front of the screen wall to soften the appearance. Steve stated that landscaping on the south side of the property will be similar to what is existing at the Embassy Suites. He indicated there will be a 5 foot park-strip that will consist of lawn and trees, a 5 foot sidewalk, and then an additional 5 feet of landscaping north of the sidewalk. Brent Fuller asked how traffic will operate in the area. Steve replied that Weigh Station is a one way west bound road. 3030 W will have a signal on 3500 S. UTA will be adjusting the existing BRT line so that it runs down 3030 W to the bus hub. Steve stated that by removing BRT on 3500 S in this area, there could be left turn stacking space for 3030 W and a new bus stop at 3500 S on 3030 W. He indicated that the medical clinic will have many transit options. Steve stated that the City Center zone also requires a building presence along Weigh Station but due to parking requirements, staff felt having the building on 3500 S was more important. Brent asked if the parking structure in the City Center is still planning to be constructed. Steve replied yes. Steve stated that another exception the applicant is requesting is regarding electronic message signs. He indicated that the applicant would like to place a sign potentially on the northeast corner of the building but the City ordinances only allow them in C-2, C-3, and M zones. He indicated that there will be no pole signs on the site, just a monument sign, and the electronic sign will advertise community events. Jack asked if the clinic will be 24 hours. Mr. Nash replied it will likely close at 10 pm. Steve stated that the applicant is requesting a 5 foot exception to the parking adjacent to 3500 S. He indicated that the ordinance requires 10 feet and the applicant is requesting 5 feet. He stated that a 2 foot screen wall will partially screen the stalls and soften the appearance of the parking. He added that this will allow more pedestrian access through the property as well because there will be room for a horizontal walkway through the site. Steve stated that another exception would be for materials. He indicated that metal mesh is a relatively new concept in the area so it wasn’t anticipated when the ordinance was first written for the City Center zone. He indicated that the ordinance limits material to brick, stucco, stone, or architectural concrete that is textured or patterned. He stated that glass is also limited to 60% and stated that metal and wood can only be used as trim. Steve stated that the building is 84% glass overall and 63% glass counting the metal mesh. Jack stated the he likes the metal mesh and the fact that it makes the building more energy efficient. Steve agreed and added that it can also be considered as a unique design feature. He added that the applicant can bring in materials to show. Barbara asked if solar panels will be used. Steve McCallum stated that this will be looked at. Harold stated that he would like to see more detail on what the screen wall looks like and what landscaping materials will be used. He added that he would also be interested in seeing what the electronic sign would look like on the building. Brent agreed and added that plant size should be looked at closely. Harold stated that he would like to see something unique with the 2 foot screening walls. He stated that something that incorporates the building or uses green elements could add an attractive feature. Jack asked if the terra cotta will be a veneer. Mr. McCullum replied yes and will function as a rain screen as well. Latai Tupou asked how the windows will be washed with the metal mesh. Mr. McCullum replied that there will be enough space between the window and the metal mesh. Planning Commission Study Session June 17, 2015 Page 7 Steve stated that the site leaves enough room to do a parking structure or additional building somewhere down the road. Terri Mills asked if cell towers will be allowed on the building. Mr. Nash replied that they do not want cell towers. There being no further business, the meeting was adjourned at 4:41 p.m. Respectfully submitted ________________________________________ Nichole Camac, Administrative Assistant

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