Planning and Zoning Meeting

MEETING MINUTES CITY OF WILLARD PLANNING AND ZONING REGULAR MEETING September 3, 2024 6:00 P.M. Staff Present: Mayor Troy Smith, Planning & Zoning Commission Director Mike Ruesch, Planning Assistant Tammy Nephew, City Clerk Janice Gargus. Citizens Present: None The tentative agenda of this meeting includes: PLEDGE OF ALLEGIANCE Terry Kathcart led the Pledge of Allegiance 1. Call the Meeting to Order Chairman Terry Kathcart called the meeting to order at 6:00 p.m. and asked the City Clerk to conduct the Roll Call. 2. Roll Call Roll Call was conducted by the City Clerk. Present: Terry Kathcart, David Keene, Valorie Simpson, Josh Breeze, Steve Cobb, Marianne Hill, David Kinsman, Jeff LaMontia, Gary Walker Not Present: Sam Baird, Burnis Coleman 3. Agenda Amendments/Agenda Approval Mike Ruesch explained that there is not a lot to discuss, and the meeting will be short due to a change of agenda items. He said that Agenda Items #7 through #16 had been previously approved by the Planning & Zoning Commission Board and sent to the Board of Aldermen for their approval. However, there should have been a Public Hearing for these items, and we failed to publicize the Public Hearing in a timely manner. Therefore, the Public Hearing will be publicized for 15 days and held on October 1, 2024. Mike said the agenda items for the October 1, 2024, meeting will not change from tonight’s agenda, and he apologized for the delay. Mike also said that Item #6 is incorrect due to the Board of Aldermen will need to vote to re-appoint Burnis Coleman and Jeff LaMontia at their next meeting and approval of the Planning & Zoning Commission Board Chairman Terry Kathcart, Vice-Chairman David Keene, and Secretary Valorie Simpson will need to be moved to our next meeting and voted on. Valorie Simpson said that Vice-Chairman David Keene can only serve a one-year term due to him also serving on the Board of Aldermen. Additionally, Valorie pointed out several errors on the list of board members  with the dates of appointments. Janice stated she had found this list on the City Clerk’s computer and was unaware of the errors. Valorie will work with Janice to correct the dates and update the list. Mike said this item will stay on the agenda for our next meeting. Motion was made by Valorie Simpson and seconded by Josh Breeze to approve the agenda with the amendments of striking Items #7 through #16, striking Item #6, and correcting /updating the board member list. Motion carried with a 9-0 vote. Voting aye: Terry Kathcart, David Keene, Valorie Simpson, Josh Breeze, Steve Cobb, Marianne Hill, David Kinsman, Jeff LaMontia, Gary Walker. 4. Approval of the Minutes from the Meeting on July 16, 2024 Valorie Simpson said that the first sentence of the ATM Square Final Plat – Discussion and Vote doesn’t make sense to her, and she doesn’t understand what it’s saying that Mike Ruesch discussed with the Board of Aldermen. Mike and Janice explained that it refers to Mike discussing the ATM Square Final Plat with the Board of Aldermen. Motion was made by Valorie Simpson and seconded by Terry Kathcart to approve the Minutes from the Meeting on July 16, 2024, with the amendment of changing the wording of the first sentence of the ATM Square Final Plat – Discussion and Vote to clarify that it refers to Mike discussing the ATM Square Final Plat with the Board of Aldermen. Motion carried with a 9-0 vote. Voting aye: Terry Kathcart, David Keene, Valorie Simpson, Josh Breeze, Steve Cobb, Marianne Hill, David Kinsman, Jeff LaMontia, Gary Walker. 5. Citizen Input None 6. Discuss the Re-Appointment of Members to the Planning & Zoning Commission Board and Present to the Board of Aldermen for Approval 1. Valorie Simpson – Term Expired May 2024 2. Burnis Coleman – Term Expired August 2024 3. Jeff LaMontia – Term Expired August 2024 4. Terry Kathcart – Term Expires November 2024 7. Public Hearing 1. 400.190 Variances 8. Discussion/Vote 400.190 Variances 9. Public Hearing 1. 400.470 Update to C-2 Zoning 10. Discussion/Vote 400.470 Update to C-2 Zoning 11. Public Hearing 1. 400.480 Update to M-1 Zoning 12. Discussion/Vote 400.480 Update to M-1 Zoning 13. Public Hearing 1. 400.510 Mixed Use Ordinance 14. Discussion/Vote 400.510 Mixed Use Ordinance 15. Public Hearing 1. 400.890 Update R-1 Zone 16. Discussion/Vote 400.890 Update R-1 Zone  Motion was made by Valorie Simpson and seconded by Josh Breeze to postpone Item #6 Discuss the Re-Appointment of Members to the Planning & Zoning Commission Board and Present to the Board of Aldermen for Approval to the October 1, 2024, meeting and to advertise the Public Hearing for 15 days for Items #7 through #16 and move Items #7 through #16 to the October 1, 2024, meeting. Motion carried with a 9-0 vote. Voting aye: Terry Kathcart, David Keene, Valorie Simpson, Josh Breeze, Steve Cobb, Marianne Hill, David Kinsman, Jeff LaMontia, Gary Walker. 17. New Business Mike Ruesch said there are several things to discuss including that we will be holding off on the Animal Ordinance. He said that of all the codes, the ones pertaining to animals gets the most feedback. Mike also stated that the new fee schedule is on the website and the City Administrator, Wesley young, will decide when it goes to the Board of Aldermen for approval. Additionally, Mike said he is working with an HOA developer. 18. Unfinished Business None 19. Adjourn Chairman Terry Kathcart asked for a motion to adjourn the meeting. Motion was made by Marianne Hill and seconded by David Keene to adjourn the meeting at 6:17 p.m. Motion carried with a 9-0 vote. Voting aye: Terry Kathcart, David Keene, Valorie Simpson, Josh Breeze, Steve Cobb, Marianne Hill, David Kinsman, Jeff LaMontia, Gary Walker. __________________________________ Chairman Terry Kathcart __________________________________ Secretary Valorie Simpson __________________________________ Attested by City Clerk Janice Gargus