Economic Development Authority

AGENDA City of Williamsburg Economic Development Authority Tuesday, September 23, 2025 A meeting of the Economic Development Authority will be held Tuesday, September 23, 2025 in the Stryker Center, Room 128, 412 N. Boundary Street commencing at 2:00 PM. Page I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. July EDA Minutes 3-6 IV. REVIEW FINANCIAL STATEMENTS A. Financial Statements 7-9 V. CHAIRMAN REPORT A. Introduction of New Board Member  Brian Twiddy B. Launchpad Update – Brandon Hennessey, Director of the W&M Entrepreneurship Hub C. EDA Work Plan Updates 10 - 11 VI. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $710,780.41 Net New Taxes to City: $1,872,753.45 VII. OLD BUSINESS VIII. NEW BUSINESS A. Consideration and Action Regarding an Application for Bond Financing 12 - 17 from the Colonial Williamsburg Foundation B. Business Retention & Expansion Survey 18 - 22 C. Authorization to Purchase Signage and Collateral Related to the 23 - 34 Designated Outdoor Refreshment Area (DORA) Page 1 of 40 IX. LIAISON REPORT A. Business Roundtable – Ms. Dowdy 35 B. Williamsburg Downtown – Mr. Willey 36 C. The Edge District – Mr. Willey 37 D. Tourism Development Grant Review Committee – No Report E. Williamsburg Public Art Council (WPAC) – Ms. McBeth and Ms. Ramsey 38 F. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. 39 Salyer and Ms. Ramsey G. Planning Commission – Mr. Tarley – No Report H. City Council – Ms. Ramsey 40 X. CLOSED SESSION A. Closed session pursuant to Section 2.2-3711 of the Code of Virginia pursuant to subparagraph 5 for the purpose of discussing prospective businesses where no public announcement has been made. B. Certification of a closed session pursuant to Section 2.2-3712 of the Code of Virginia. XI. NEXT MEETING Wednesday, October 8, 2025, at 3:00 PM in the Stryker Center (412 N Boundary Street). XII. ADJOURN Page 2 of 40  MINUTES City of Williamsburg Economic Development Authority July 9, 2025 A meeting of the Economic Development Authority was held on July 9, 2025, at 3:00 in the Stryker Center, Room 127, 412 N. Boundary Street. I. CALL TO ORDER Chair Vanhoozier called the meeting to order at 3:09 PM. II. ROLL CALL The following members were present: Chair Adria Vanhoozier, Vice Chair Robert (Robby), Odessa Dowdy, and Olyvia Salyer Elaine McBeth joined the meeting following approval of a remote participation request. City of Williamsburg Staff & Liaisons Attending: Director of Economic Development & Tourism Yuri Matsumoto, Tourism Division Manager Joanna Skrabala, Administrative Coordinator Sarah Seward, Legal Counsel Christina Shelton, City Council Liaison Barbara Ramsey, and Planning Commission Liaison John Tarley III. NEW BUSINESS A. Consideration of Proposed Resolution #25-01 Re-Adopting the Remote Participation Policy Found in Sec. 2-34 of the Code of the City of Williamsburg for the Economic Development Authority Moved by Willey, seconded by Dowdy, the EDA adopts Resolution #25-01 authorizing remote participation in Economic Development Authority meetings for Fiscal Year 2026. Carried 4-0-0-1 by a roll call vote: Ayes: Dowdy, Salyer, Willey, and Vanhoozier Nays: None Abstain: None Absent: McBeth IV. REMOTE PARTICIPATION REQUEST A. Consideration and Approval of a Remote Participation Request from EDA Member Elaine McBeth Page 3 of 40  Moved by Willey, seconded by Salyer, to approve the remote participation request from Elaine McBeth for the July 9, 2025, EDA meeting pursuant to the Code of Virginia Section 2.2-3708, City Ordinance #24-08, and EDA Resolution #25-01. Carried 4-0-0-1 by a roll call vote: Ayes: Dowdy, Salyer, Willey, and Vanhoozier Nays: None Abstain: None Absent: McBeth V. NEW BUSINESS CONTINUED A. Election of Officers Chair Moved by Vanhoozier, seconded by Salyer, to nominate Odessa Dowdy as Chair. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Salyer, Willey, and Vanhoozier Nays: None Abstain: None Absent: None Vice-Chair Moved by Vanhoozier, seconded by Salyer, to nominate Robert (Robby) Willey as Vice-Chair. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Salyer, Willey, and Vanhoozier Nays: None Abstain: None Absent: None Secretary Moved by Vanhoozier, seconded by Salyer, to nominate Yuri Matsumoto as Secretary. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Salyer, Willey, and Vanhoozier Nays: None Economic Development Authority July 9, 2025 Page 4 of 40  Abstain: None Absent: None VI. APPROVAL OF MINUTES A. June EDA Minutes Moved by McBeth, seconded by Salyer, to approve the June minutes as presented. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Salyer, Willey, and Vanhoozier Nays: None Abstain: None Absent: None VII. REVIEW FINANCIAL STATEMENTS A. Financial Statements Ms. Matsumoto presented the May financial statement, noting a $1,591.57 expense for the Williamsburg EDA’s portion of the Regional Business Appreciation Event held in May, and a $197.02 payment to Dominion Energy for safety lighting at the Former DMV site on Capitol Landing Road. Ms. Matsumoto noted a discrepancy in the June financial report and stated that a corrected version would be reviewed at the August meeting. VIII. CHAIRMAN REPORT A. Commercial Vacancy Overview - Midtown and Upper Richmond Road Ms. Seward reviewed a presentation detailing the twenty-four commercial vacancies in Midtown and Upper Richmond Road. IX. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $615,675.71 Net New Taxes to City: $1,647,790.94 Ms. Matsumoto reported that the Revenue Sharing Incentive Program stands as reflected in the meeting packet. Ms. Matsumoto provided an update on the Designated Outdoor Refreshment Area (DORA) application to the Virginia ABC Board. She reported that ABC staff would provide the required licensee training at the August Merchants Economic Development Authority July 9, 2025 Page 5 of 40  Square Association meeting. Once complete, the only remaining step toward DORA license approval is the installation of signage, which is currently under review by Colonial Williamsburg’s Historic Resource Management Team (HRMT). X. OLD BUSINESS XI. NEW BUSINESS CONTINUED A. 2026 EDA Meeting Dates Ms. Dowdy shared that the 2026 meeting dates are provided in the meeting packet and that Ms. Seward will send calendar invites. XII. LIAISON REPORT A. Business Roundtable – Ms. Vanhoozier Ms. Vanhoozier reviewed the Business Roundtable schedule, noting that the next event is August 12. B. The Edge District – Mr. Willey C. Tourism Development Grant Review Committee – No Report D. Williamsburg Public Art Council (WPAC) – Ms. McBeth and Ms. Ramsey E. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. Ramsey and Ms. Salyer – No Report F. Planning Commission – Mr. Tarley Mr. Tarley reported that there was a presentation from Slick City Action Park and a food locker request from House of Mercy. G. City Council – Ms. Ramsey XIII. NEXT MEETING Wednesday, August 13, 2025, at 3:00 PM in the Stryker Center (412 N Boundary Street). XIV. ADJOURN Chair Dowdy adjourned the meeting at 3:35 PM. Odessa Dowdy, Chair Yuri Matsumoto, Secretary Economic Development Authority July 9, 2025 Page 6 of 40  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended June 30, 2025 FY 2023 FY 2024 FY 2025 FY 2025 FY 2025 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance $452,734.08 Bond Fees Received $8,550.00 $7,912.50 $6,083.00 $0.00 $7,256.25 ($1,173.25) Contribution from City $110,000.00 $110,000.00 $110,000.00 $0.00 $110,000.00 $0.00 Business Roundtable Revenue $1,830.89 $1,203.65 $2,000.00 $0.00 $866.60 $1,133.40 Existing Business Program $3,643.20 $0.00 $0.00 $0.00 $0.00 $0.00 Rental Income - Capitol Landing $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Interest Earnings $10,285.98 $15,424.98 $10,000.00 $665.91 $10,843.93 ($843.93) Xfer from City-Tax Incentives $19,611.94 $69,239.92 $220,000.00 $0.00 $0.00 $220,000.00 Transfer from EDA Designated Funds $0.00 $0.00 $37,297.00 $0.00 $0.00 $37,297.00 Transfer from Reserves $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Operating Revenue $153,922.01 $203,781.05 $385,380.00 $665.91 $128,966.78 $256,413.22 Legal Fees $0.00 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Professional Services - Audit $2,200.00 $0.00 $9,300.00 $0.00 $0.00 $9,300.00 Professional Services - Consultants $5,000.00 $0.00 $3,000.00 $0.00 $540.19 $2,459.81 Board Expenses $211.19 $630.37 $3,000.00 $66.06 $184.73 $2,815.27 Marketing $1,588.47 $3,410.23 $16,500.00 $0.00 $3,375.24 $13,124.76 Existing Business Program $16,172.69 $14,200.24 $19,750.00 $328.46 $11,920.03 $7,829.97 Business Roundtable $3,466.03 $2,692.39 $2,500.00 $35.55 $1,912.80 $587.20 Postage $5.77 $0.00 $780.00 $0.00 $62.80 $717.20 Insurance $2,209.00 $2,425.00 $2,550.00 $0.00 $2,551.00 ($1.00) Rental Property - Capitol Landing $1,945.92 $1,892.98 $3,000.00 $197.59 $2,296.52 $703.48 New Business Recruitment $2,393.58 $16,702.54 $37,000.00 $7,441.17 $15,083.00 $21,917.00 Go Virginia Project $12,000.00 $12,000.00 $12,000.00 $0.00 $12,000.00 $0.00 Downtown Vibrancy Implementation $0.00 $0.00 $7,000.00 $0.00 $210.00 $6,790.00 Regional Entrepreneurship $41,042.50 $41,042.50 $42,000.00 $0.00 $41,042.50 $957.50 Tax Incentive Payments $55,663.35 $25,836.58 $220,000.00 $586.97 $586.97 $219,413.03 Contingency $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Total Operating Expenses $143,898.50 $120,832.83 $385,380.00 $8,655.80 $91,765.78 $293,614.22 7/1/24 FY 2025 FY 2025 FY 2025 FY 2025 FY 2025 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $44,619.65 $0.00 $0.00 $0.00 $10,205.38 $0.00 $34,414.27 $0.00 $34,414.27 Wmsbg Celebrates Art $8,702.15 $0.00 $0.00 $0.00 $0.00 $0.00 $8,702.15 $0.00 $8,702.15 Public Art Sculpture Program $7,255.04 $0.00 $0.00 $0.00 $0.00 $0.00 $7,255.04 $0.00 $7,255.04 Downtown Vibrancy - Main Street Implementation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Downtown Vibrancy - Downtown Tree Illumination $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 $0.00 Demolition Program $135,348.13 $0.00 $0.00 $0.00 $50,000.00 $13,651.87 $99,000.00 $99,000.00 $0.00 $245,924.97 $0.00 $0.00 $0.00 $60,205.38 $13,651.87 $199,371.46 $149,000.00 $50,371.46 Ending Fund Balance $429,729.70 Unassigned Reserves $230,358.24 Reserve Policy(10% of Annual Budget) $38,538.00 Unassigned Reserves Available $191,820.24 Cash $210,595.21 LGIP Investments $175,731.15 Accounts Receivable FY24 Accruals $66,977.84 Accounts Payable FY24 Accruals ($23,574.50) Total Fund Balance $429,729.70 Page 7 of 40  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended July 31, 2025 FY 2024 FY 2025 FY 2026 FY 2026 FY 2026 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance* $429,631.74 Bond Fees Received $250.00 $0.00 $6,831.00 $0.00 $0.00 $6,831.00 Contribution from City $0.00 $0.00 $110,000.00 $0.00 $0.00 $110,000.00 Business Roundtable Revenue $10.00 $114.89 $2,000.00 $0.00 $0.00 $2,000.00 Interest Earnings $1,488.19 $1,193.71 $6,000.00 $650.45 $650.45 $5,349.55 Xfer from City-Tax Incentives $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00 Transfer from EDA Designated Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Transfer from Reserves $0.00 $0.00 $42,959.00 $0.00 $0.00 $42,959.00 Total Operating Revenue $1,748.19 $1,308.60 $367,790.00 $650.45 $650.45 $367,139.55 Legal Fees $0.00 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Professional Services - Audit $0.00 $0.00 $3,000.00 $0.00 $0.00 $3,000.00 Professional Services - Consultants $0.00 $0.00 $9,300.00 $0.00 $0.00 $9,300.00 Board Expenses $0.00 $24.00 $3,000.00 $56.00 $56.00 $2,944.00 Marketing $0.00 $2,091.14 $16,500.00 $0.00 $0.00 $16,500.00 Existing Business Program $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 Business Roundtable $0.00 $0.00 $2,500.00 $0.00 $0.00 $2,500.00 Postage $0.00 $0.00 $780.00 $0.00 $0.00 $780.00 Insurance $2,425.00 $2,551.00 $2,710.00 $2,710.00 $2,710.00 $0.00 Rental Property - Capitol Landing $0.00 $185.33 $5,000.00 $101.08 $101.08 $4,898.92 New Business Recruitment $0.00 $2,000.00 $37,000.00 $0.00 $0.00 $37,000.00 Go Virginia Project $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 Downtown Vibrancy Implementation $0.00 $0.00 $7,000.00 $0.00 $0.00 $7,000.00 Regional Entrepreneurship $0.00 $0.00 $42,000.00 $0.00 $0.00 $42,000.00 Tax Incentive Payments $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00 Contingency $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Total Operating Expenses $2,425.00 $6,851.47 $367,790.00 $2,867.08 $2,867.08 $364,922.92 7/1/25 FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $34,414.27 $0.00 $0.00 $0.00 $0.00 $0.00 $34,414.27 $0.00 $34,414.27 Wmsbg Celebrates Art $8,702.15 $0.00 $0.00 $0.00 $0.00 $0.00 $8,702.15 $0.00 $8,702.15 Public Art Sculpture Program $7,255.04 $0.00 $0.00 $0.00 $0.00 $0.00 $7,255.04 $0.00 $7,255.04 Downtown Vibrancy - Main Street Implementation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Downtown Vibrancy - Downtown Tree Illumination $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 $0.00 Demolition Program $99,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $99,000.00 $99,000.00 $0.00 $199,371.46 $0.00 $0.00 $0.00 $0.00 $0.00 $199,371.46 $149,000.00 $50,371.46 *Estimated & unaudited. Subject to change pending fiscal year end closing entries Ending Fund Balance $427,415.11 Unassigned Reserves $228,043.65 Reserve Policy (10% of Annual Budget) $36,779.00 Unassigned Reserves Available $191,264.65 Cash $208,348.28 LGIP Investments $175,663.49 Accounts Receivable* $43,403.34 Accounts Payable* $0.00 Total Fund Balance $427,415.11 Page 8 of 40  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended August 31, 2025 FY 2024 FY 2025 FY 2026 FY 2026 FY 2026 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance* $429,631.74 Bond Fees Received $250.00 $0.00 $6,831.00 $0.00 $0.00 $6,831.00 Contribution from City $0.00 $0.00 $110,000.00 $0.00 $0.00 $110,000.00 Business Roundtable Revenue $282.44 $114.89 $2,000.00 $366.30 $366.30 $1,633.70 Interest Earnings $2,893.88 $2,343.06 $6,000.00 $609.16 $1,259.61 $4,740.39 Xfer from City-Tax Incentives $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00 Transfer from EDA Designated Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Transfer from Reserves $0.00 $0.00 $42,959.00 $0.00 $0.00 $42,959.00 Total Operating Revenue $3,426.32 $2,457.95 $367,790.00 $975.46 $1,625.91 $366,164.09 Legal Fees $0.00 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Professional Services - Audit $0.00 $0.00 $3,000.00 $0.00 $0.00 $3,000.00 Professional Services - Consultants $0.00 $540.19 $9,300.00 $0.00 $0.00 $9,300.00 Board Expenses $24.00 $24.00 $3,000.00 $39.14 $95.14 $2,904.86 Marketing $569.36 $2,091.14 $16,500.00 $0.00 $0.00 $16,500.00 Existing Business Program $539.50 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 Business Roundtable $75.00 $516.74 $2,500.00 $794.55 $794.55 $1,705.45 Postage $0.00 $0.00 $780.00 $0.00 $0.00 $780.00 Insurance $2,425.00 $2,551.00 $2,710.00 $0.00 $2,710.00 $0.00 Rental Property - Capitol Landing $158.82 $365.62 $5,000.00 $203.68 $304.76 $4,695.24 New Business Recruitment $0.00 $2,000.00 $37,000.00 $0.00 $0.00 $37,000.00 Go Virginia Project $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 Downtown Vibrancy Implementation $0.00 $0.00 $7,000.00 $0.00 $0.00 $7,000.00 Regional Entrepreneurship $36,042.50 $0.00 $42,000.00 $0.00 $0.00 $42,000.00 Tax Incentive Payments* $0.00 $0.00 $200,000.00 $1,963.78 $1,963.78 $198,036.22 Contingency $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Total Operating Expenses $39,834.18 $8,088.69 $367,790.00 $3,001.15 $5,868.23 $361,921.77 7/1/25 FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $34,414.27 $0.00 $0.00 $0.00 $0.00 $0.00 $34,414.27 $0.00 $34,414.27 Wmsbg Celebrates Art $8,702.15 $0.00 $0.00 $0.00 $0.00 $0.00 $8,702.15 $0.00 $8,702.15 Public Art Sculpture Program $7,255.04 $0.00 $0.00 $0.00 $0.00 $0.00 $7,255.04 $0.00 $7,255.04 Downtown Vibrancy - Main Street Implementation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Downtown Vibrancy - Downtown Tree Illumination $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 $0.00 Demolition Program $99,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $99,000.00 $99,000.00 $0.00 $199,371.46 $0.00 $0.00 $0.00 $0.00 $0.00 $199,371.46 $149,000.00 $50,371.46 *Estimated & unaudited. Subject to change pending fiscal year end closing entries Ending Fund Balance $425,389.42 Unassigned Reserves $226,017.96 Reserve Policy (10% of Annual Budget) $36,779.00 Unassigned Reserves Available $189,238.96 Cash $205,713.43 LGIP Investments $176,272.65 Accounts Receivable* $43,403.34 Accounts Payable* $0.00 Total Fund Balance $425,389.42 Page 9 of 40  Economic Development Authority Agenda Item Summary Meeting Date: September 23, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: EDA Work Plan Updates Background Information: The EDA Work Plan has been revised to streamline operations, better utilize staff resources, and introduce greater flexibility into the EDA’s meeting schedule. This updated approach was developed in collaboration with the EDA Chair and reflects a more strategic allocation of time and effort. Key changes from the previous work plan include: • Consolidated Business Retention & Expansion Survey: Instead of conducting seven separate surveys targeting different areas of the city throughout the course of a year, the EDA will conduct a single annual survey capturing input from businesses citywide. • Citywide Commercial Vacancy Reporting: Rather than quarterly updates focused on specific areas, the EDA will now receive two comprehensive reports each year covering commercial vacancies across the entire city. • Resource Partner Updates: These updates will now be scheduled on an as-needed basis. • Business Recruitment Updates: These updates will continue to occur quarterly, with the addition of a Strategic Recruitment Plan Review in Q1 of each year. Previous Relevant Action: None Staff Recommendation: N/A Sample Motion: N/A Page 10 of 40  EDA Annual Work Plan Quarter Key Actions & Deliverables Notes & Deadlines Ongoing Efforts • Strategic Recruitment Plan Review The Strategic recruitment plan will be developed Q1 • Closed Session Prospect Update and refined annually in collaboration with staff Jan – Mar • Announce Business Appreciation Award and the EDA Chair Nominations • Closed Session Prospect Update Budget must be adopted annually by June • Vet and Approve applications for • Finalize and Adopt EDA Budget Incentives, Bonds, and Grants Q2 • Select Business Appreciation Award Recipient BAA must be selected by April for presentation at • Ribbon Cuttings April – June • Commercial Vacancy Overview May City Council • Quarterly Business Roundtables • Support the Peninsula Home-Based Business Network Lunch & Learn series (monthly) and Annual Conference • EDA Annual Meeting Annual Meeting in July must include election of (October) Q3 • Closed Session Prospect Update officers and electronic meeting participation policy • Support Start Peninsula Micro Pitches July – Sep • Annual Business Retention & Expansion renewal (quarterly) and Championship Event Survey (November) • Annual Regional Business Appreciation event in May • Closed Session Prospect Update Funding request to the City must be submitted by • Following fiscal year funding request to the November Q4 City Oct- Dec • Commercial Vacancy Overview Page 11 of 40  Economic Development Authority Agenda Item Summary Meeting Date: September 23, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration and Action Regarding an Application for Bond Financing from the Colonial Williamsburg Foundation Background Information: On September 3, 2025 the Williamsburg Economic Development Authority (EDA) received a bond application from the Colonial Williamsburg Foundation (CWF), requesting the EDA issue a series of taxable revenue bonds. As outlined in the proposed Resolution, CWF intends to use the proceeds from the requested taxable revenue bonds for the purpose of financing and refinancing all or a portion of the costs associated with the following projects: • Capital improvements to the facilities owned and operated by CWF within the City of Williamsburg, including: • Construction of additional parking and an arrivals center • Restoration of existing Colonial-era structures and gardens • Enhancement of leased commercial spaces • Refund the outstanding principal amount of the Series 2013 Revenue Note, which the Williamsburg EDA previously issued to the applicant in the amount of $22,500,000 • Refinance outstanding debts incurred by CWF to acquire, construct, equip, and improve facilities owned and operated by CWF in the City of Williamsburg • Finance all or a portion of the related financing, refinancing, and issuance costs The resolution and related documentation have been reviewed to the satisfaction of the Williamsburg City Attorney’s office and Butler Snow, the EDA’s bond counsel. Previous Relevant Action: February 2013 – The EDA issued a Series 2013 Revenue Note to CWF in the amount of $22,500,000 Staff Recommendation: That the EDA approve Resolution #25-02 as presented, and authorize the EDA secretary to sign documents related to the approval and issuance of the taxable revenue bond, contingent upon review and approval of said documents by the EDA’s attorney. Sample Motion: I move that the EDA approve Resolution #25-02 authorizing the issuance of taxable revenue bonds in an amount up to $350 million for the benefit of the Colonial Williamsburg Foundation, and authorize the EDA secretary to sign the related documents contingent upon review and approval by the EDA attorney and bond counsel. Page 12 of 40  RESOLUTION #25-02 A RESOLUTION OF ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF WILLIAMSBURG, VIRGINIA WHEREAS, the Economic Development Authority of the City of Williamsburg, Virginia (the “Authority”), has been created by action of the City Council of the City of Williamsburg, Virginia (the “City”), and, pursuant to the terms of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the “Act”), (a) is empowered, among other things, to finance and refinance facilities (i) for use by organizations (other than institutions organized and operated exclusively for religious purposes) which are described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), and which are exempt from federal income taxation pursuant to Section 501(a) of the Code and (ii) for museums and historical education, demonstration and interpretation, together with any and all buildings, structures or other facilities necessary or desirable in connection with the foregoing, for use by nonprofit organizations in order to promote tourism and economic development in the Commonwealth, to promote the knowledge of and appreciation by the citizens of the Commonwealth of the historical and cultural development and heritage of the Commonwealth and the United States and to promote thereby their health, welfare, convenience and prosperity, and (b) is authorized to issue its bonds and notes for the purpose of carrying out any of its powers, to mortgage and pledge any or all of its assets, whether then owned or thereafter acquired, as security for the payment of the principal of and interest on any such bonds and notes and any agreements made in connection therewith and to pledge the revenues and receipts from the leasing or sale of such facilities and from loans with respect thereto, or from any other source, to the payment of such bonds and notes; and WHEREAS, the Act further authorizes the Authority to issue refunding bonds for the payment or retirement of bonds, notes and other evidences of debt previously issued by it; WHEREAS, the Authority has previously issued its $22,500,000 Revenue Note (The Colonial Williamsburg Foundation Project), Series of 2013, as amended (the “2013 Note”), and loaned the proceeds thereof to The Colonial Williamsburg Foundation (the “Borrower”), a not- for-profit nonstock corporation within the Commonwealth of Virginia; WHEREAS, the Authority has received a request from the Borrower for the Authority to issue a series of taxable revenue bonds (as further defined below, the “2025 Bonds”) and use the proceeds thereof to make a loan to the Borrower for the purposes of financing and refinancing all or a portion of the costs associated with the projects described below (collectively, the “Plan of Finance”): (1) finance a series of capital improvements to the facilities owned and operated by the Borrower within the City, including, without limitation, projects to provide for (a) the construction of additional parking and an arrivals center, (b) the restoration of existing Colonial-era structures and gardens, and (c) the enhancement of leased commercial spaces; (2) refund the outstanding principal amount of the 2013 Note; Page 13 of 40  (3) refinance certain outstanding indebtedness incurred by the Borrower to acquire, construct, equip and improve certain capital improvements owned and operated by the Borrower within the City, and (4) finance all or a portion of the related financing, refinancing and issuance costs; WHEREAS, the Borrower has requested the Authority to issue the 2025 Bonds through a negotiated sale with Wells Fargo Bank, National Association (or a related affiliate), as the senior managing underwriter (the “Underwriter”); WHEREAS, there have been presented to this meeting drafts of the following financing documents (collectively, the “Documents”) that the Authority will be asked to execute or approve in connection with the issuance and sale of the 2025 Bonds, copies of which instruments shall be filed with the records of the Authority: (1) Bond Purchase Agreement (the “Bond Purchase Agreement”), between the Underwriter, the Authority and the Borrower; (2) Official Statement in preliminary form (the “Preliminary Official Statement”); (3) Loan Agreement (the “Loan Agreement”) between the Authority and the Borrower, including the form of the Borrower’s promissory note (the “2025 Note”), which shall be in an amount equal to the aggregate principal amount of the 2025 Bonds; and (4) Indenture of Trust (the “Indenture”), between the Authority and an entity to be selected by the Borrower as bond trustee (the “Trustee”), including the form of the 2025 Bonds; and WHEREAS, the 2025 Bonds proposed to be issued on behalf of the Borrower, under and pursuant to the Documents, will be limited obligations of the Authority, and the principal of, premium, if any, and interest on which will be payable solely from the receipts and revenues of the Authority from the Loan Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF WILLIAMSBURG, VIRGINIA: 1. The Authority hereby finds and determines that the issuance of the 2025 Bonds and the loan of the proceeds thereof to the Borrower for the purpose of undertaking the Plan of Finance will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth, the City and their citizens and will otherwise be consistent with, and serve the public purposes, of the Act. 2. The Authority hereby authorizes the issuance of the 2025 Bonds pursuant to the terms of the Indenture and the loan of the proceeds of the 2025 Bonds to the Borrower pursuant to the terms of the Loan Agreement. Subject to the limitations set forth below and the concurrence of the Borrower, the 2025 Bonds shall have such principal amounts and maturities, bear such date or dates, bear interest at such rate or rates, be payable at such times or times and be sold in such 2 Page 14 of 40 manner and on such terms as approved by the Chair or the Vice-Chair of the Authority, either of whom may act. The approval of such terms by such officer shall be evidenced by such officer’s execution and delivery of the Documents, and no further action is required by the Authority. 3. The Chair and the Vice-Chair of the Authority, either of whom may act, are hereby authorized to sell the 2025 Bonds through a negotiated sale with the Underwriter and to approve such sale terms as the Borrower determines are in its best interests; provided that (a) the aggregate principal amount of the 2025 Bonds shall not exceed $350,000,000, (b) the final maturity date of the 2025 Bonds shall be no later than December 31, 2060, and (c) the true interest cost of the 2025 Bonds (including any original issue premium or discount) shall not exceed 8.00%. The 2025 Bonds may be subject to optional, extraordinary and mandatory sinking fund redemption, prior to maturity, upon terms and conditions requested by the Borrower. 4. The forms of the Documents submitted to this meeting are hereby approved. The Chair and Vice-Chair of the Authority, either of whom may act, are hereby authorized and directed to execute the Documents, which shall be in substantially such forms, with such completions, omissions, insertions and changes not inconsistent with this resolution as may be approved by the officer executing them, such officer’s execution to constitute conclusive evidence of such officer’s approval of any such completions, omissions, insertions and changes. The Secretary and Assistant Secretary of the Authority, either of whom may act, are hereby authorized and directed, as necessary, to affix the seal of the Authority to the Documents and attest the same by his or her signature. 5. The Chair and the Vice-Chair of the Authority, either of whom may act, are hereby authorized and directed to execute the 2025 Bonds by manual or facsimile signature, and the Secretary and the Assistant Secretary of the Authority, either of whom may act, are hereby authorized and directed to have the seal of the Authority affixed or printed thereon and to attest such seal by manual or facsimile signature. The Chair and the Vice-Chair of the Authority, either of whom may act, are hereby authorized and directed to deliver the 2025 Bonds to the Trustee for authentication and to cause the 2025 Bonds so executed and authenticated to be delivered to or for the account of the Underwriter in accordance with the terms provided in the Bond Purchase Agreement. 6. The Chair and the Vice-Chair of the Authority, either of whom may act, are hereby authorized and directed to execute the assignment form on the 2025 Note, thereby assigning it to the Trustee, and to direct the Borrower to make all the payments on the 2025 Note to the Trustee to provide for payment of the 2025 Bonds. 7. The Authority hereby authorizes and directs its officers to execute and deliver all certificates, instruments and documents and to take all such further action as they may consider necessary or desirable in connection with the issuance and sale of the 2025 Bonds and undertaking the Plan of Finance. 8. The Chair and the Vice-Chair of the Authority, either of whom may act, are hereby authorized to consent to the distribution by the Underwriter of the Preliminary Official Statement in a form deemed “final” (within the meaning of Rule 15c2-12 of the Securities and Exchange Commission (“Rule 15c2-12”)) as of its date to prospective purchasers of the 2025 Bonds. The Preliminary Official Statement shall be in substantially the form submitted to this meeting, which 3 Page 15 of 40 is hereby approved, with such completions, omissions, insertions and changes as may be approved by the Chair or the Vice-Chair of the Authority, either of whom may act. The distribution of the Preliminary Official Statement shall constitute conclusive evidence of the approval any such completions, omissions, insertions and changes and that the Authority has deemed such Preliminary Official Statement to be “final” as of its date, except for the omission of certain pricing and other information permitted to be omitted pursuant to Rule 15c2-12. The Chair and the Vice- Chair of the Authority, either of whom may act, are hereby authorized and directed to approve such completions, omissions, insertions and other changes to the Preliminary Official Statement necessary to reflect the terms of the sale of the 2025 Bonds, determined as set forth in Sections 2 and 3 above, and appropriate to complete it as an official statement in final form (the “Official Statement”) and to execute and deliver such Official Statement to the Underwriter. Execution of the Official Statement by the Chair or the Vice-Chair of the Authority, either of whom may act, shall constitute conclusive evidence of such officer’s approval of any such completions, omissions, insertions and changes and that the Official Statement has been deemed final by the Authority as of its date within the meaning of Rule 15c2-12. 9. As required by Section 15.2-4909 of the Act, the 2025 Bonds shall provide that neither the City nor the Authority shall be obligated to pay the 2025 Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the City or the Authority shall be pledged thereto. All costs and expenses of the Authority in connection with the issuance of the 2025 Bonds and actions taken pursuant to this Resolution, including the fees and expenses of counsel to the Authority, will be paid by the Borrower or paid from the proceeds of the 2025 Bonds. If for any reason such 2025 Bonds are not issued, it is understood that all such expenses shall be paid by the Borrower and that the Authority shall have no responsibility therefor. If the 2025 Bonds are issued, the Borrower will pay to the Authority an administrative fee in accordance with the Authority’s policies, which pursuant to the selection of the Borrower shall be a one-time administrative fee, payable at closing in an amount equal to 1/2 of 1 percent of the principal amount of the 2025 Bonds amount up to $5,000,000.00 plus 1/8th of 1 percent of the principal amount over $5,000,000.00 (with a total minimum fee $1,250.00). 10. Any authorization herein to execute a document shall include authorization to record such document where appropriate and to deliver it to the other parties thereto. 11. The Documents will provide that the Borrower will indemnify and save harmless the Authority, its officers, directors, counsel, employees and agents, from and against all liabilities, obligations, claims, damages, penalties, fines, losses, costs and expenses in any way connected with the issuance of the 2025 Bonds for the Borrower. 12. At the request of the Borrower, the Authority hereby approves Hunton Andrews Kurth LLP, Richmond, Virginia, as Bond Counsel for the issuance of the 2025 Bonds. 13. All other acts of the officers of the Authority that are in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the 2025 Bonds and the Plan of Finance are hereby approved and confirmed. 14. This resolution shall take effect immediately upon its adoption. 4 Page 16 of 40  CERTIFICATE The undersigned Secretary of the Economic Development Authority of the City of Williamsburg, Virginia, hereby certifies that the foregoing is a true, correct and complete copy of a Resolution adopted by a majority of the Directors of the Authority present and voting at a meeting duly called and held on September 23, 2025, in accordance with law, at which meeting a quorum was present and acting throughout, and such Resolution has not been repealed, revoked, rescinded or amended, but is in full force and effect on the date hereof. WITNESS my hand and seal of the Authority this 23 day of September, 2025. Secretary, Economic Development Authority of the City of Williamsburg, Virginia 5 022964.0000554 DMS 352491566v5 Page 17 of 40  Economic Development Authority Agenda Item Summary Meeting Date: September 23, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Business Retention & Expansion Survey Background Information: As referenced in the updated EDA Work Plan, the EDA will transition from issuing multiple Business Retention & Expansion (BRE) surveys throughout the year to conducting a single, comprehensive city-wide survey. This change consolidates the previous practice of issuing seven separate surveys targeting different commercial areas into one annual effort. Included in the agenda packet is a draft of the questions proposed for the new citywide BRE survey. Staff will distribute the online survey to all City businesses in September via email and postcard, with the results to be compiled and presented for review at the November EDA meeting. This revised approach is intended to improve data consistency, increase response rates, and provide a more complete picture of business conditions across the City of Williamsburg. Previous Relevant Action: None Staff Recommendation: That the EDA review the draft survey questions and provide feedback to staff. Sample Motion: N/A Page 18 of 40 2025 Annual Business Retention & Expansion (BRE) Survey The City of Williamsburg Economic Development Authority (EDA) conducts an annual BRE Survey to better understand the local business climate, identify trends, and tailor programs and support to meet the evolving needs of our business community. Your feedback plays a vital role in helping City staff and the EDA prioritize initiatives, address challenges, and strengthen Williamsburg’s economic ecosystem. Your responses will remain confidential and will not be linked to your individual business in any reporting or analysis. Results will be shared only in summary form to help guide decision-making and future programming. Section 1: Business Overview Q1: Which of the following best describes the primary industry of your business? (Select one) ❑ Accommodation & Lodging ❑ Food & Beverage Services ❑ Arts, Culture, & Entertainment (e.g. theater, media production, live events) ❑ Retail ❑ Visitor Attraction (e.g. museums, tours, recreation) ❑ Professional Services (e.g. legal, accounting, consulting) ❑ Architecture, Engineering, or Design Services ❑ Healthcare ❑ Personal Services (e.g. hair/nail salons, dry cleaning) ❑ Real Estate & Property Management ❑ Education ❑ Construction or Skilled Trades ❑ Transportation, Delivery, or Logistics ❑ Manufacturing or Fabrication ❑ Nonprofit or Civic Organization ❑ Other (please specify): Q2: What is the annual revenue or total sales of your business? ❑ Less than $100,000 ❑ $100,000 - $250,000 ❑ $250,000 - $500,000 ❑ $500,000 - $750,000 ❑ $750,000 - $1 million ❑ $1 million+ Page 19 of 40 Q3: Briefly, how is business going for you right now? [Open Text] Section 2: Business Trends & Outlook Q4: In the past year, have your revenues: ❑ Increased ❑ Stayed the same ❑ Decreased ❑ [Optional Comment Box] Q5: In the coming year, do you anticipate that your revenues will: ❑ Increase ❑ Stay the same ❑ Decrease ❑ [Optional Comment Box] Q6: Are you considering expanding your business? ❑ Yes o [If yes] Where are you considering expanding? (Open text) ❑ No Q7: Are you considering relocating your business? ❑ Yes o [If yes] Where are you considering relocating? (Open text) ❑ No Q8: Are there any obstacles to your growth or expansion? ❑ Yes o [If yes] What are they? (open text) ❑ No Section 3: Workforce & Hiring Q9: How many individuals are employed by your business (full-time equivalent)? ❑ Less than 10 ❑ 10-50 ❑ 51-100 ❑ 101-500 ❑ 500+ Page 20 of 40 Q10: What type of workforce are you looking for, and are you having trouble finding it? (Open text) Q11: What skills are in short supply for your business? ❑ Customer service ❑ Administrative / clerical skills ❑ Food preparation & culinary skills ❑ Event planning & coordination ❑ Tour guiding / interpretive skills ❑ Sales & marketing ❑ Social media / digital marketing / e-commerce skills ❑ Specialized business or professional skills (e.g. bookkeeping, drafting) ❑ Specialized IT skills (e.g. programming, cybersecurity) ❑ Specialized equipment-based skills (e.g. welding, HVAC, manufacturing) ❑ Supervisory / management skills ❑ Project management skills ❑ Workplace readiness skills (e.g. punctuality, literacy) ❑ Other (please specify): ___________ Q12. What are the biggest challenges you face when recruiting employees? (Select all that apply) ❑ Lack of qualified candidates ❑ High turnover ❑ Limited part-time/flexible workers ❑ Difficulty offering competitive wages/benefits ❑ Seasonal workforce shortages ❑ Lack of affordable housing or reliable transportation ❑ Visa policy restrictions (e.g. J-1) ❑ Soft skills gaps (e.g. communication, teamwork) ❑ Work ethic concerns (e.g. motivation, professionalism) ❑ Other (please specify): [open text] Section 4: Location & Support Q13: What were the primary factors for choosing Williamsburg as your place of business? [Open text] Q14: What is your favorite thing about having your business in Williamsburg? [Open text] Page 21 of 40 Q15: Are there any grant programs you would like the EDA to consider creating or implementing to support local businesses? [Open Text] Q16: Would you like to meet one-on-one with an Economic Development team member to discuss your business? ❑ Yes o If yes, please provide your name and contact information: ❑ No Q17: Do you have any additional comments or feedback? [Open Text] Page 22 of 40  Economic Development Authority Agenda Item Summary Meeting Date: September 23, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Authorization to Purchase Signage and Collateral Related to the Designated Outdoor Refreshment Area Background Information: In 2021, the Commonwealth adopted HB 2266, authorizing local governments to establish up to three (3) Designated Outdoor Refreshment Areas (DORAs) by ordinance. DORAs allow for the outdoor consumption of alcoholic beverages within designated boundaries. State Code requires each ordinance include: • A safety plan approved by the locality's Chief of Police • A map of the DORA boundaries • Examples of signage at all exit points Following City Council’s adoption of the required ordinance in June 2024, staff submitted the DORA License application to the Virginia ABC Board in fall 2024. The ABC Board has final approval authority for all DORA Designations in Virginia. Since application submission, staff has: • Presented updates at two Merchants Square Association meetings • Participated in two site visits and trainings with the ABC Special Agent in Charge for Williamsburg • Coordinated a training for on-premise licensees serving alcohol in the DORA • Finalized revisions to the Safety Plan with the Williamsburg Police Department • Worked with Colonial Williamsburg on design and placement of DORA signage The proposed signage has been approved by Colonial Williamsburg’s Historic Resource Management Team and will go before the City’s Architectural Review Board in October. Pending approval staff may move forward with purchasing and installing the required signage and related collateral for DORA implementation. Staff requests that the EDA allocate $5,000 to support these purchases. Previous Relevant Action: None Staff Recommendation: That the EDA authorize up to $5,000 for the purchase of signage and collateral related to the implementation of the Designated Outdoor Refreshment Area in Merchants Square. Sample Motion: I move that the EDA authorize staff to utilize up to $5,000 of the EDA’s annual budget towards the cost of implementation of the Designated Outdoor Refreshment Area in Merchants Square. Page 23 of 40  Merchants Square Area Designated Outdoor Refreshment Area Safety Plan Description of Boundaries Boundaries for the designated outdoor refreshment area (DORA) are described as: The DORA will cover approximately 1.8 acres on Duke of Gloucester Street (400-BLK) with a western boundary of where N. Boundary St. and Jamestown Rd. meet, also referred to as “College Corner”. It has an eastern boundary of N. Henry Street. The boundary to the North will be the shops and businesses on the north side of Duke of Gloucester Street that face Duke of Gloucester Street and the southern boundary will be the shops and businesses on the south side of Duke of Gloucester Street that face Duke of Gloucester Street. Notwithstanding the foregoing, the exact operational boundaries of the DORA may be adjusted or more specifically delineated by the Chief of Police or their designee in order to accommodate existing improvements or for health, safety, or other reasonable operational purposes. A list of all parcels and street addresses included in the DORA will be listed in Exhibit A. Page 24 of 40  Overview of DORA and Operations Williamsburg City Council approved an Ordinance to create a Designated Outdoor Refreshment Area in the 400-Blk of Duke of Gloucester Street. The Ordinance recognized that the Merchants Square area serves as a center for tourism, the arts, museums, restaurants, and entertainment. The DORA will create an area where pedestrians are welcome to enjoy the Merchants Square area, where they will be able to legally depart from an establishment with an alcoholic beverage in a designated plastic container. Patrons will also be able to legally move freely within the DORA with that beverage and enter other retail establishments that are participating in the DORA. The designated plastic containers will be provided by each individual business that wants to participate in the DORA with the design approved by the City of Williamsburg. The purchase and ordering of the cups will be at the expense of each business. All vendors must still maintain the required liquor permits to sell alcohol in accordance with state law. All property owners and establishments have the option of participating in the DORA (See Exhibit A). Property owners and establishments that wish not to participate in the DORA will be provided with signage that states that outside food or beverages are not permitted within their establishment. In accordance with the state law, patrons may only leave participating establishments with alcoholic beverages in the designated plastic containers. Further, no outside alcoholic drinks are permitted – meaning only alcoholic drinks that are purchased in the designated plastic container and from a properly permitted vendor in the DORA may be enjoyed outside. Signage, as further described below, will inform patrons of the rules and boundaries of the DORA. Health and Safety The City and the Merchants Square Association are committed to ensuring the health and safety of patrons of the DORA and the cleanliness of the area. The Williamsburg Police Department is a short distance from the DORA and several officers are on duty throughout the day that will assist with patrolling the DORA. The Williamsburg Parking Ambassadors will be assigned to specifically walk in the DORA to ensure compliance, answer questions from guests, vendors, or business owners. They will also ensure that the signage is operational and within compliance. The Ambassadors will have access to radios to communicate directly with the Williamsburg Police Department or Central Dispatch in the event the need arises. Unless an arrest is mandated by statute, required by Departmental objectives, orders of a superior officer, or other competent authority, the officer’s discretion to choose an appropriate course of action is explicitly recognized. In dealing with situations that appear to be disorderly or irregular rather than dishonest or violent, an officer may decide to advise, warn, cite, or defuse the situation in some other way not amounting to arrest. Page 25 of 40 Although violations of the law may occur in some circumstances, discretion may be used if law enforcement objectives can be served by an action other than arrest. Businesses that sell alcoholic beverages to customers must ensure that the purchaser is at least 21 years of age. Businesses within the DORA shall not use the Williamsburg Police Department or Ambassadors to check customers’ identification to ensure their years of age. The alcoholic beverages must be purchased from a permanent retail on-premises licensee located within the DORA. The beverages must be contained in disposable containers with a maximum capacity of no more than 16 fluid ounces that clearly display the selling licensee’s name or logo and the DORA logo. Businesses with on-premises licenses may not allow outside alcohol into their establishments. Personal alcohol or alcohol from outside the DORA is not allowed. Licensed retailers that are participating in the DORA shall always maintain with the Williamsburg Police Department, a valid telephone number and email address for the owner, the general manager(s), and the ABC manager(s) for the purpose of receiving communications from the Williamsburg Police Department regarding the DORA operations. The trash containers will be the responsibility of the Colonial Williamsburg Foundation. These trash containers will be checked throughout the day by the Parking Ambassadors and if they fill up, Colonial Williamsburg Foundation will be contacted. Colonial Williamsburg Foundation will ensure that the trash receptacles will be emptied every morning before the opening of the DORA. Trash containers will also be placed near every sign that delineates the boundaries of the DORA. Further, the City will continually assess the public safety and sanitation needs on an ongoing basis, and the City will work with the business establishments to require those organizers to provide additional sanitation or security detail as deemed necessary in the City’s reasonable discretion, such as multiple special events occurring simultaneously. Hours of Operations The DORA will operate year-round Monday through Sunday from 12PM – 9PM. In addition, the DORA may be operated during Special Events occurring within the DORA boundaries in partnership with the City and the Merchants Square Association. Event organizers wishing to plan Special Events within the DORA shall efficiently plan and develop operational parameters for hosting special events within the DORA that balance the interests of all stakeholders. Notwithstanding anything herein to the contrary, the Chief of Police or designee will retain the discretion to temporarily suspend the operations of the DORA or alter the operational parameters at his or her sole discretion if determined necessary for public health, safety, weather conditions or welfare. Page 26 of 40  Signage In accordance § 4.1-206.3, clearly marked signs will delineate the boundaries of the DORA. Additionally, signage will be placed within the DORA to notify patrons of the rules of operation. If any additional signage is needed, then the signage will be provided by the organizer of the Special Event or the City of Williamsburg. Examples of signage designs are depicted in Exhibit B. The signage throughout the original DORA will be paid for and maintained by the City of Williamsburg. The proposed plan for signage is to have signage permanently installed at each of the natural pedestrian points of ingress and egress throughout the DORA to notify the general public of the boundaries of the DORA footprint, with an estimated 7 signs needed to clearly demarcate the boundary. Additional signs can be added in the interior to demarcate operational boundaries, as determined necessary by the City and the Merchants Square Association will assess the need for changes in the location of signage on an ongoing basis. Establishments that are located within the DORA and have public exits that egress to areas outside of the DORA, must have signs notifying patrons that alcoholic beverages are not permitted beyond that point. Additional Rules and Requirements The Chief of Police or their designee may establish additional rules and regulations for the operation of the DORA and will update such rules and regulations from time to time as deemed necessary for public health, safety, or operational purposes; provided however, such rules will always require that all alcoholic drinks served to be consumed outside of establishments within the DORA shall be served in designated plastic containers. Page 27 of 40  Exhibit A Nature of Establishments In accordance with § 4.1-206.3, the nature and types of establishments that will be located within the DORA are a broad array of institutions, businesses, and uses-including offices, retail, and dining facilities. There is no intention of changing the nature and types of establishments in the area. Instead, once operational, the DORA will support these establishments by attracting additional customers, residents, and workers. A current list of existing establishments and their allowance of alcohol in their business is listed below: NAME Category Allow Address Alcohol Dog St. Pub Dining Y 401 W. Duke of Gloucester St. Williamsburg Winery Dining Y 427 W. Duke of Gloucester St. Illy Café Dining Y 435 W. Duke of Gloucester St. Cheese Shop Dining Y 410 W. Duke of Gloucester St. Fat Canary Dining Y 410 W. Duke of Gloucester St. CW Bookstore Retail Y 440 W. Duke of Gloucester St. Penny and a Sixpence Retail Y 438 W. Duke of Gloucester St. Fat Face Retail Y 440 W. Duke of Gloucester St. J. McLaughlin Retail Y 448 W. Duke of Gloucester St. Talbots Retail N 445 W. Duke of Gloucester St. Brick and Vine Retail Y 431 W. Duke of Gloucester St. R Bryant Retail N 429 W. Duke of Gloucester St. Precious Gem Retail N 423 W. Duke of Gloucester St. Danforth Pewter Retail Y 417 W. Duke of Gloucester St. J Fenton Retail N 415 W. Duke of Gloucester St. Christmas Shop Retail Y 405 W. Duke of Gloucester St. Spice and Tea Retail Y 403B W. Duke of Gloucester St. Walkabout Outfitters Retail Y 402 W. Duke of Gloucester St. Wythe Candy Retail Y 414 W. Duke of Gloucester St. Everything Williamsburg Retail Y 415 W. Duke of Gloucester St. Carousel Retail Y 420 W. Duke of Gloucester St. Chicos Retail N 422 W. Duke of Gloucester St. Scotland House Retail Y 430 W. Duke of Gloucester St. RP Wallace & Sons General Store Retail Y 242 W. Duke of Gloucester St. Page 28 of 40  Exhibit B Examples of Signage Page 29 of 40 Page 30 of 40 Page 31 of 40 Page 32 of 40 Page 33 of 40  409 110 1. \ 355 * Denotes Location of Signage “Mo" C©§m©mw<§a?ith @ / 3 of the City of Williamsburg Designated Outdoor J vilii Refr - \ The Boundaries Page 34 of 40 June 13, 2024 esn Business Roundtable – Odessa Dowdy For the current Business Roundtable schedule and registration information, visit yeswilliamsburg.com/roundtable Upcoming Speaker: • November 12, 2025 o Topic: Williamsburg Tourism o Speaker: Edward Harris – CEO, Visit Williamsburg For discussion at the September EDA meeting: Business Roundtables are currently held from 12:00 pm – 1:00 pm. Typically, the event includes: • 20 minutes for networking over lunch • 20 minutes for the presentation • 5 minutes for Q&A • 5 minutes for an Economic Development Update from staff Since transitioning to a quarterly schedule, attendees have expressed interest in more time for both networking and speaker presentations. Proposed Adjustment: Extend the Business Roundtable to 12:00 pm – 1:30 pm. This would allow for: • 30 minutes of networking over lunch • Up to 30 minutes for the speaker presentation • Ample time for Q&A and the Economic Development Update. Page 35 of 40 Williamsburg Downtown – Robby Willey At the end of August, Natalie Miller-Moore was named Executive Director of Williamsburg Downtown, succeeding Interim Executive Director Katherine Bailey. Katherine will continue to serve on the Williamsburg Downtown board. Robby has already met with Katherine to begin the transition into the EDA Liaison role and will schedule a meeting with Natalie once she is fully settled in her position. Page 36 of 40 The Edge District – Robby Willey A meeting was recently held at Parkway Printshop to formally launch the process of establishing a 501(c) organization for The EDGE District, with the goal of submitting paperwork by year-end. In addition, a new working committee is being formed to develop a structured business entity. Robby Willey (Virginia Beer Co.) and Jared Chubb (Parkway Printshop) are recruiting business owners from across the three municipalities to join a steering committee of 5-6 members. This group will guide the transition of The Edge District from a marketing initiative to a cohesive, self-sustaining organization, similar to Williamsburg Downtown. Page 37 of 40 Williamsburg Public Art Council (WPAC) – Elaine McBeth and Barbara Ramsey July Meeting Highlights: • African American Heritage Trail: Assistant City Manager Michele DeWitt provided an update on the African American Heritage Trail (AAHT) project. Construction of the trail is slated to begin soon with an anticipated completion in the Summer of 2026. The trail will be marked by bronze medallions embedded in the sidewalks, designed without numbering to allow for future additions. 12 stops have been identified for initial inclusion along the AAHT. • 2026 Planning – Temporary Installations: Efforts continue to develop a distinct theme for the WPAC’s 2026 art initiatives. The WPAC agreed to pursue installations in High Street, Merchant’s Square, Bicentennial Park, and the Capitol Landing Road pocket park. These locations were selected to reflect a range of neighborhoods, population densities, and potential impact areas. August Meeting Highlights: • Poet Laureate: The Williamsburg Poet Laureate (WPL) is developing an after-school poetry program at Lafayette and Warhill High Schools, culminating in a student showcase at the Hennage Auditorium in February 2026. • Public Art Maintenance Plan: A W&M intern prepared a draft maintenance plan for the City’s public art collection. Staff will refine the plan and present it to the WPAC for review at a future meeting. • 2026 Planning – Temporary Installations: Planning continues for temporary public art installations in 2026, with High Street, Merchants Square, and Bicentennial Park confirmed as priority sites. Page 38 of 40 Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Barbara Ramsey & Olyvia Salyer Steve Harrison, Chief Operating Officer for the Hampton Roads Alliance, presented at the August City Council Work Session and provided an overview of the Alliance’s mission and activities, as well as an update regarding the Eastern Virginia Regional Industrial Facilities Authority. Page 39 of 40 City Council – Barbara Ramsey Work Session – Monday, September 8th at 4:00 PM Background Presentations • Ed Harris, CEO of Visit Williamsburg, provided an update regarding Visit Williamsburg’s “Sports Williamsburg” Initiative. • Steve Harrison, Chief Operating Officer for the Hampton Roads Alliance, provided an overview of the Alliance’s mission and activities, and an update regarding the Eastern Virginia Regional Industrial Facilities Authority. Business Meeting – Thursday, September 11th at 2:00 PM Public Hearings • Consideration of a request to grant an easement to Dominion Energy • Consideration and action regarding a subdivision ordinance text amendment • Consideration and action regarding a zoning text amendment Departmental Operating Report • The Department of Economic Development & Tourism provided an overview of the new Special Events Permit application process o Staff anticipates the new process will launch in January 2026 New Business City Council took the following action: • Approved purchase orders for design services related to traffic signal modifications and pedestrian improvements at Lafayette Street • Authorized the City Manager to execute a contract for EMS billing services and to expand EMS fees • Approved the city’s participation in a proposed direct settlement of the opioid-related claims against eight drug manufacturers, and authorized the City Attorney to execute documents necessary for the City’s participation in the settlement • Approved an amendment to the City Code, adding a permit fee for the cost of reviewing and processing special events permits • Appointed new members to City of Williamsburg Boards and Commissions Page 40 of 40