Economic Development Authority

AGENDA City of Williamsburg Economic Development Authority Wednesday, November 12, 2025 A meeting of the Economic Development Authority will be held Wednesday, November 12, 2025 in the Stryker Center, Room 127, 412 N. Boundary Street commencing at 3:00 PM. Page I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. September EDA Minutes 3-7 IV. REVIEW FINANCIAL STATEMENTS A. Financial Statements 8-9 V. CHAIRMAN REPORT VI. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $710,780.41 Net New Taxes to City: $1,872,753.45 B. 2025 Business Retention & Expansion (BRE) Survey Results 10 VII. OLD BUSINESS VIII. NEW BUSINESS A. Consideration and Action Regarding the EDA FY27 Funding Request for 11 - 13 City Budget Presentation B. Consideration and Action Regarding Proposed Revisions to the Bike 14 - 18 Rack Grant Program C. Consideration and Action Regarding Bike Rack Donations to Three 19 Public Facilities Located in the City of Williamsburg IX. LIAISON REPORT A. Business Roundtable – Ms. Dowdy 20 Page 1 of 24  B. Williamsburg Downtown – Mr. Willey 21 C. The Edge District – Mr. Willey 22 D. Tourism Development Grant Review Committee – No Report E. Williamsburg Public Art Council (WPAC) – Ms. McBeth and Ms. Ramsey 23 F. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. Ramsey – No Report G. Planning Commission – No Report H. City Council – Ms. Ramsey 24 X. NEXT MEETING Wednesday, December 10, 2025, at 3:00 PM in the Municipal Building in the large conference room on the second floor (401 Lafayette Street). XI. ADJOURN Page 2 of 24  MINUTES City of Williamsburg Economic Development Authority September 23, 2025 A meeting of the Economic Development Authority was held on September 23, 2025, at 2:00 in the Stryker Center, Room 128, 412 N. Boundary Street. I. CALL TO ORDER Chair Dowdy called the meeting to order at 2:00 PM. II. ROLL CALL The following members were present: Chair Odessa Dowdy, Vice Chair Robert (Robby) Willey, Elaine McBeth, and Brian Twiddy. Adria Vanhoozier arrived at 2:07 PM. Staff Attending: Director of Economic Development & Tourism Yuri Matsumoto, Tourism Division Manager Joanna Skrabala, Administrative Coordinator Sarah Seward, Legal Counsel Christina Shelton, and Planning Commission Liaison John Tarley. III. APPROVAL OF MINUTES A. July EDA Minutes Moved by Willey, seconded by McBeth, to approve the July minutes as presented. Carried 4-0-0-1 by a roll call vote: Ayes: Dowdy, McBeth, Twiddy, Willey Nays: None Abstain: None Absent: Vanhoozier IV. REVIEW FINANCIAL STATEMENTS A. Financial Statements Ms. Matsumoto presented the financial statements, noting that some numbers may change as the Finance Department conducts its year-end closeout. If there are changes, the statements will be reviewed during the following meeting. Page 3 of 24  Expenditures on the June financial statement included nameplate purchases for new board members, payment for safety lighting at the city-owned properties on Capitol Landing Road, $7,400 for several conferences and business recruitment trips attended by staff, and $586.97 in tax incentive payments. For the July statement, Ms. Matsumoto noted interest earnings in the amount of $650.45 and an annual insurance payment of $2,710. The August financial statement included revenue from the Business Roundtable, $609.16 in interest earnings, and $1,963.78 in tax incentive payments. V. CHAIRMAN REPORT A. Introduction of New Board Member Chair Dowdy welcomed new board member Brian Twiddy. VI. NEW BUSINESS A. Consideration and Action Regarding an Application for Bond Financing from the Colonial Williamsburg Foundation Ms. Matsumoto shared that the Colonial Williamsburg Foundation has requested that the EDA approve a taxable bond for capital improvements to facilities that they own and operate in the City, refunding the outstanding principal from the $22.5 million bond that was issued in 2013, and refinancing some outstanding debts that Colonial Williamsburg has incurred to acquire and maintain that infrastructure. Ms. Matsumoto reported that the EDA’s bond counsel, Kevin White with Butler Snow, has reviewed and approved all the documentation provided. Chris Kulp with Hunton Andrews Kurth, bond counsel to the Colonial Williamsburg Foundation, provided an overview of the application and offered to answer any questions the EDA may have. Moved by Willey, seconded by Vanhoozier, that the EDA approve Resolution #25-02 authorizing the issuance of taxable revenue bonds in an amount up to $350 million for the benefit of the Colonial Williamsburg Foundation, and authorize the EDA secretary to sign the related documents contingent upon review and approval by the EDA attorney and bond counsel. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Twiddy, Vanhoozier, and Willey Nays: None Abstain: None Absent: None Economic Development Authority September 23, 2025 Page 4 of 24 VII. CHAIRMAN REPORT CONTINUED A. Launchpad Update – Brandon Hennessey, Director of the W&M Entrepreneurship Hub Mr. Hennessey provided a detailed update on Launchpad activity. He highlighted that, over the coming months, his team will be hosting several information sessions regarding resources available to regional entrepreneurs through Launchpad. Mr. Hennessey shared that in an effort to keep the EDA updated, quarterly impact reports will now be provided. Mr. Tarley asked if info sessions are available online. Mr. Hennessey responded that they are not available online due to the nature of the event. Mr. Willey asked how Launchpad measures success, and Mr. Hennessy replied that they outline objectives and measure results, which are specific metrics for Launchpad. B. EDA Work Plan Updates Ms. Dowdy reported that updates to the EDA Work Plan are included in the meeting packet, noting the consolidation of the Business Retention & Expansion (BRE) Survey and the addition of two comprehensive reports on commercial vacancies throughout the City. She also stated that resource partner updates will be scheduled on an as-needed basis. VIII. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $710,780.41 Net New Taxes to City: $1,872,753.45 IX. OLD BUSINESS X. NEW BUSINESS CONTINUED A. Business Retention & Expansion Survey Ms. Matsumoto reported on changes to the Business Retention & Expansion (BRE) Survey, referencing the change in the EDA Work Plan. The draft survey includes both previous and additional questions, specifically addressing workforce issues. Ms. Matsumoto asked if there were any comments or questions regarding this change. Mr. Tarley suggested adding additional language to the survey or providing an example to show how feedback from previous surveys has informed decision- making and programming. Economic Development Authority September 23, 2025 Page 5 of 24  B. Authorization to Purchase Signage and Collateral Related to the Designated Outdoor Refreshment Area (DORA) Ms. Matsumoto reported that the Colonial Williamsburg Historic Resource Management Team has approved the signage, and the next step will be to have it produced. Moved by Vanhoozier, seconded by McBeth, that the EDA authorize up to $5,000 for the purchase of signage and collateral related to the implementation of the Designated Outdoor Refreshment Area in Merchants Square. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Twiddy, Vanhoozier, and Willey Nays: None Abstain: None Absent: None XI. LIAISON REPORT A. Business Roundtable – Ms. Dowdy Ms. Dowdy noted that the next Business Roundtable is on November 12. Edward Harris, President & CEO of Visit Williamsburg, will be presenting a tourism update. Ms. Dowdy reviewed the current 12:00 PM - 1:00 PM Business Roundtable format. In response to attendee feedback requesting additional time for networking and presentations, staff proposed extending the event by one half hour to 12:00 PM - 1:30 PM to accommodate this request. B. Williamsburg Downtown – Mr. Willey C. The Edge District – Mr. Willey D. Tourism Development Grant Review Committee – No Report E. Williamsburg Public Art Council (WPAC) – Ms. McBeth and Ms. Ramsey F. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. Ramsey G. Planning Commission – Mr. Tarley Mr. Tarley shared that the planning commission has approved a zoning text amendment requiring any store in the City of Williamsburg that wants to sell vaping products to obtain a special use permit. H. City Council – Ms. Ramsey XII. CLOSED SESSION Economic Development Authority September 23, 2025 Page 6 of 24  A. Closed session pursuant to Section 2.2-3711 of the Code of Virginia pursuant to subparagraph 5 for the purpose of discussing prospective businesses where no public announcement has been made. Moved by McBeth, seconded by McBeth, to go into closed session pursuant to Section 2.2-3711 of the Code of Virginia: Pursuant to subparagraph 5 for the purpose of discussing 47 prospective businesses or expansion of an existing business where no public announcement has been made. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Twiddy, Vanhoozier, and Willey Nays: None Abstain: None Absent: None B. Certification of a closed session pursuant to Section 2.2-3712 of the Code of Virginia. Moved by McBeth, seconded by Vanhoozier, to approve the certification of a closed session pursuant to Section 2.2-3712 of the Code of Virginia. Carried 5-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Twiddy, Vanhoozier, and Willey Nays: None Abstain: None Absent: None XIII. NEXT MEETING Wednesday, November 12, 2025, at 3:00 PM in the Stryker Center (412 N Boundary Street). XIV. ADJOURN Chair Dowdy adjourned the meeting at 3:16 PM. Odessa Dowdy, Chair Yuri Matsumoto, Secretary Economic Development Authority September 23, 2025 Page 7 of 24  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended September 30, 2025 FY 2024 FY 2025 FY 2026 FY 2026 FY 2026 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance* $386,714.29 Bond Fees Received $ 250.00 $ - $ 6,831.00 $ 500.00 $ 500.00 $ 6,331.00 Contribution from City - 110,000.00 110,000.00 - - 110,000.00 Business Roundtable Revenue 449.62 401.46 2,000.00 - 366.30 1,633.70 Interest Earnings 4,098.97 3,535.06 6,000.00 611.42 1,871.03 4,128.97 Xfer from City-Tax Incentives - - 200,000.00 - - 200,000.00 Transfer from EDA Designated Funds - - - - - - Transfer from Reserves - - 42,959.00 - - 42,959.00 Total Operating Revenue $ 4,798.59 $ 113,936.52 $ 367,790.00 $ 1,111.42 $ 2,737.33 $ 365,052.67 Legal Fees $ - $ - $ 2,000.00 $ - $ - $ 2,000.00 Professional Services - Audit - - 3,000.00 - - 3,000.00 Professional Services - Consultants - 540.19 9,300.00 - - 9,300.00 Board Expenses 524.00 24.00 3,000.00 - 95.14 2,904.86 Marketing 569.36 2,986.42 16,500.00 - - 16,500.00 Existing Business Program 579.00 - 20,000.00 - - 20,000.00 Business Roundtable 75.00 525.74 2,500.00 1,165.34 1,959.89 540.11 Postage - - 780.00 5.71 5.71 774.29 Insurance 2,425.00 2,551.00 2,710.00 - 2,710.00 - Rental Property - Capitol Landing 318.19 551.72 5,000.00 204.76 408.44 4,591.56 New Business Recruitment 95.88 2,000.00 37,000.00 - - 37,000.00 Go Virginia Project - - 12,000.00 - - 12,000.00 Downtown Vibrancy Implementation - - 7,000.00 - - 7,000.00 Regional Entrepreneurship 36,042.50 - 42,000.00 1,542.50 1,542.50 40,457.50 Tax Incentive Payments* 12,128.19 - 200,000.00 - - 200,000.00 Contingency - - 5,000.00 - - 5,000.00 Total Operating Expenses $ 52,757.12 $ 9,179.07 $ 367,790.00 $ 2,918.31 $ 6,721.68 $ 361,068.32 7/1/25 FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $ 34,414.27 $ - $ - $ - $ - $ - $ 34,414.27 $ - $ 34,414.27 Wmsbg Celebrates Art 8,702.15 - - - - - 8,702.15 - 8,702.15 Public Art Sculpture Program 7,255.04 - - - - - 7,255.04 - 7,255.04 Downtown Vibrancy - Main Street Implementation - - - - - - - - - Downtown Vibrancy - Downtown Tree Illumination 50,000.00 - - - - - 50,000.00 50,000.00 - Demolition Program 99,000.00 - - - - - 99,000.00 99,000.00 - $ 199,371.46 $ - $ - $ - $ - $ - $ 199,371.46 $ 149,000.00 $ 50,371.46 *Estimated & unaudited. Subject to change pending fiscal year end closing entries Ending Fund Balance $ 382,729.94 Unassigned Reserves 183,358.48 Reserve Policy (10% of Annual Budget) 36,779.00 Unassigned Reserves Available $ 146,579.48 Cash $ 208,345.87 LGIP Investments $ 174,384.07 Accounts Receivable $ 50,000.00 Accounts Payable $ (50,000.00) Total Fund Balance $ 382,729.94 Page 8 of 24  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended October 31, 2025 FY 2024 FY 2025 FY 2026 FY 2026 FY 2026 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance* $386,714.29 Bond Fees Received $ 250.00 $ 7,256.25 $ 6,831.00 $ - $ 500.00 $ 6,331.00 Contribution from City - 110,000.00 110,000.00 - - 110,000.00 Business Roundtable Revenue 644.09 401.46 2,000.00 - 366.30 1,633.70 Interest Earnings 5,352.80 4,639.56 6,000.00 622.18 2,498.20 3,501.80 Xfer from City-Tax Incentives - - 200,000.00 - - 200,000.00 Transfer from EDA Designated Funds - - - - - - Transfer from Reserves - - 42,959.00 - - 42,959.00 Total Operating Revenue $ 6,246.89 $ 122,297.27 $ 367,790.00 $ 622.18 $ 3,364.50 $ 364,425.50 Legal Fees $ - $ - $ 2,000.00 $ - $ - $ 2,000.00 Professional Services - Audit - - 3,000.00 - - 3,000.00 Professional Services - Consultants - 540.19 9,300.00 - - 9,300.00 Board Expenses 524.00 24.00 3,000.00 - 95.14 2,904.86 Marketing 569.36 2,986.42 16,500.00 - - 16,500.00 Existing Business Program 618.50 - 20,000.00 - - 20,000.00 Business Roundtable 403.68 1,376.25 2,500.00 - 1,959.89 540.11 Postage - - 780.00 31.40 37.11 742.89 Insurance 2,425.00 2,551.00 2,710.00 - 2,710.00 - Rental Property - Capitol Landing 564.64 742.75 5,000.00 210.16 618.60 4,381.40 New Business Recruitment 95.88 4,680.27 37,000.00 850.00 850.00 36,150.00 Go Virginia Project 12,000.00 12,000.00 12,000.00 - - 12,000.00 Downtown Vibrancy Implementation - - 7,000.00 - - 7,000.00 Regional Entrepreneurship 36,042.50 1,542.50 42,000.00 12,000.00 13,542.50 28,457.50 Tax Incentive Payments* 12,128.19 - 200,000.00 - - 200,000.00 Contingency - - 5,000.00 - - 5,000.00 Total Operating Expenses $ 65,371.75 $ 26,443.38 $ 367,790.00 $ 13,091.56 $ 19,813.24 $ 347,976.76 7/1/25 FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $ 34,414.27 $ - $ - $ 7,457.46 $ 7,457.46 $ - $ 26,956.81 $ - $ 26,956.81 Wmsbg Celebrates Art 8,702.15 - - - - - 8,702.15 - 8,702.15 Public Art Sculpture Program 7,255.04 - - - - - 7,255.04 - 7,255.04 Downtown Vibrancy - Main Street Implementation - - - - - - - - - Downtown Vibrancy - Downtown Tree Illumination 50,000.00 - - - - - 50,000.00 50,000.00 - Demolition Program 99,000.00 - - - - - 99,000.00 99,000.00 - $ 199,371.46 $ - $ - $ 7,457.46 $ 7,457.46 $ - $ 191,914.00 $ 149,000.00 $ 42,914.00 *Estimated & unaudited. Subject to change pending fiscal year end closing entries Ending Fund Balance $ 362,808.09 Unassigned Reserves 170,894.09 Reserve Policy (10% of Annual Budget) 36,779.00 Unassigned Reserves Available $ 134,115.09 Cash $ 187,078.74 LGIP Investments $ 175,729.35 Accounts Receivable $ 50,000.00 Accounts Payable $ (50,000.00) Total Fund Balance $ 362,808.09 Page 9 of 24  Economic Development Authority Agenda Item Summary Meeting Date: November 12, 2025 Staff Contact: Sarah Seward, Administrative Coordinator Agenda Item Wording: 2025 Business Retention & Expansion Survey Results Background Information: As referenced in the updated EDA Work Plan, the EDA has transitioned from issuing multiple Business Retention & Expansion (BRE) surveys throughout the year to conducting a single, comprehensive city-wide survey. This change consolidates the previous practice of issuing seven separate surveys targeting different commercial areas into one annual effort. The 2025 BRE Survey was sent to 732 businesses across the City of Williamsburg. This accounts for every City of Williamsburg business, excluding those located in Quarterpath and The Edge District, as both commercial districts were issued BRE surveys earlier in the year. 28 responses were received. Previous Relevant Action: None Staff Recommendation: N/A Sample Motion: N/A Page 10 of 24  Economic Development Authority Agenda Item Summary Meeting Date: November 12, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration and Action Regarding the EDA FY27 Funding Request for City Budget Preparation Background Information: FY27 funding requests are now due to the City’s Finance Director. After conferring with the EDA Chair, staff recommends that the EDA request the same funding level as last year ($110,000). The attached draft funding request letter outlines the request and the intended use of funds. The EDA will adopt its FY27 budget at its June 2026 meeting after City Council adopts the City’s FY27 budget, which will specify the amount of the EDA’s allocation from the City. Previous Relevant Action: None Staff Recommendation: That the EDA request level funding of $110,000 for FY27 and authorize the Chair to sign the attached FY27 Funding Request letter to the City’s Finance Director. Sample Motion: I move to authorize the Chair to sign the FY27 Funding Request letter to the City of Williamsburg Finance Director requesting $110,000. Page 11 of 24  C ITY OF W ILLIAMSBURG Economic Development Authority November 12, 2025 Barbara Dameron Finance Director City of Williamsburg 401 Lafayette Street Williamsburg, Virginia 23185 Subject: EDA Outside Agency Funding Request for FY27 Dear Ms. Dameron: Thank you for the City’s ongoing support of the efforts of the Williamsburg Economic Development Authority (EDA). The City’s support and funding allows the EDA to implement programs towards its shared objectives with City Council: 1. Existing businesses grow and prosper in the City. 2. The economy of the City is more diversified, building on its current strengths in retail trade, tourism/hospitality, and education, while growing emerging areas of cultural arts, the creative economy, research/development and professional service offices. 3. Williamsburg is known for its positive business environment. 4. The infrastructure (parking, technology, sidewalks, water, sewer, streets) of Williamsburg supports the growth of quality business in the City. 5. Williamsburg maintains a high-quality sense of place that appeals to citizens, students and visitors. Williamsburg remains a specialty entertainment, cultural and retail center of the Historic Triangle. To this end, for FY27 the EDA requests flat funding of $110,000 for its operating budget. Operating Funds The operating funds will be used for the following annual expenses. Item Amount Administration (legal fees, annual audit, dues and $15,000 memberships, insurance, postage, legal ads) New Business Recruitment $30,000 Existing Business Programs $12,500 Entrepreneurship and Launchpad $42,000 401 Lafayette Street, Williamsburg, Virginia 23185-3617 / (757) 220-6120 / fax (757) 259-8046 / EDA@williamsburgva.gov Page 12 of 24  Item Amount Business Roundtables $2,500 Professional Services $8,000 Total $110,000 Thank you for your consideration. We look forward to our continued efforts to assist the City of Williamsburg with economic development. Sincerely, Odessa Dowdy EDA Chair Page 2 Page 13 of 24  Economic Development Authority Agenda Item Summary Meeting Date: November 12, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration and Action Regarding Proposed Revisions to the Bike Rack Grant Program Background Information: The Williamsburg Economic Development Authority (EDA) Bike Rack Grant Program originated in 2014 when former City of Williamsburg Planning Director Reed Nester received a Williamsburg Health Foundation Award in the amount of $5,000 and designated his stipend toward expanding bicycle parking opportunities for local businesses. The EDA matched that contribution, creating the foundation for the Bike Rack Grant Program. The program supports the City of Williamsburg’s commitment to being a bicycle-friendly community. Through assistance with bike rack installation, the program encourages active transportation, supports environmental sustainability, and contributes to the vibrancy and accessibility of Williamsburg’s commercial districts. The program guidelines have not been updated since the program’s inception in 2014, and staff proposes updating the guidelines to reflect current operations and procedures. Key changes include: • Formalizing the current process of the program being administered by the department of economic development and tourism • Requiring the businesses sign an authorization form granting the Department of Public Works & Utilities permission to access private property for bike rack installation • Noting the program’s move from a paper application to the online grant portal which houses all other City of Williamsburg and EDA grants Previous Relevant Action: March 7, 2015 – The EDA adopted the original program guidelines for the Bike Rack Grant, adding the program to its suite of grant programs available to existing businesses in the City of Williamsburg Staff Recommendation: That the EDA approve the proposed revisions to the Bike Rack Grant program guidelines. Sample Motion: I move that the EDA approve the proposed revisions to the Bike Rack Grant program guidelines as presented. Page 14 of 24  Bike Rack Grant Program Guidelines Overview The Williamsburg Economic Development Authority (EDA) Bike Rack Grant Program supports the City’s commitment to being a bicycle-friendly community. Through assistance with bike rack installation, the program encourages active transportation, supports environmental sustainability, and contributes to the vibrancy and accessibility of Williamsburg’s commercial districts. The program originated in 2014 when former City of Williamsburg Planning Director Reed Nester received a Williamsburg Health Foundation Award in the amount of $5,000 and designated his stipend toward expanding bicycle parking opportunities for local businesses. The EDA matched that contribution, creating the foundation for the Bike Rack Grant Program. Today, the EDA continues to administer the program in collaboration with the City of Williamsburg Department of Public Works & Utilities and Department of Planning & Codes Compliance. Grant Details Each standard bike rack (including installation) costs approximately $300. Grantees contribute a non-refundable $25 per rack, and the EDA covers the remaining cost and coordinates installation. Grants are available on a first-come, first-served basis while program funds remain available. Businesses may request up to three (3) bike racks, each rack accommodating two bicycles. Qualification Criteria • The applicant must be located within the City of Williamsburg and hold a current City of Williamsburg Business License. • If the applicant is a tenant, written permission from the property owner is required for installation. Approval Criteria Applications will be considered if: • The property has no bicycle parking, or • Existing bicycle parking is insufficient to meet demand, or • Existing bicycle parking needs improvement. Application Process The Department of Economic Development and Tourism manages all applications and program administration. Revised November 2025 Page 1 of 2 Page 15 of 24  1. Applicant completes the grant application on the City of Williamsburg Grant Application Portal. 2. If approved, the business must sign an authorization form granting the City’s Department of Public Works & Utilities permission to access private property for bike rack installation. 3. The Department of Planning & Codes Compliance will contact the applicant to schedule an on-site meeting to determine a suitable bike rack location 4. The applicant must submit a non-refundable payment of $25 per bike rack to the EDA by the date of installation. 5. The Department of Public Works & Utilities will complete the installation of the bike rack(s). 6. Once installed, the grantee (business) assumes ownership and ongoing maintenance responsibility for the bike racks. Revised November 2025 Page 2 of 2 Page 16 of 24  Bike Rack Grant Program Guidelines Overview The Williamsburg Economic Development Authority (EDA) has partnered with the Williamsburg Health Foundation and Planning Director Reed Nester to help private businesses located in the City of Williamsburg provide bicycle parking. On behalf of Reed Nester’s 2014 Williamsburg Health Foundation’s Annual Award, a $5,000 stipend was provided for Mr. Nester to contribute to a cause of his choosing. Mr. Nester designated that the $5,000 be used to encourage businesses to install bike racks on their properties. The EDA has matched this $5,000 stipend, creating a total program fund of $10,000. The Williamsburg EDA will purchase the bicycle racks to be used by grantees as detailed below. Grant Details Each bike rack (including installation) costs approximately $200. The Grantee (business) contribution is $25 (non-refundable) per rack, and the EDA will pay the remaining cost of the bike rack(s) and installation. Grants are made on a first- come, first-served basis until the funds are no longer available. • Applicants may request up to three bike racks, to accommodate up to six bikes. Each rack individually accommodates two bikes. • City Planning Staff will work with the Grantee to determine the best location for the bike rack(s). • Bike rack installation will be provided at no cost by the City of Williamsburg Planning Department. • Once installation is completed, the property owner and/or business will assume ownership of and maintenance responsibility for the bike rack(s). Qualification Criteria • Grantees must be located in the City of Williamsburg and have a current City of Williamsburg Business License. • If the grantee does not own the property on which the bicycle rack(s) will be installed, the grantee must obtain permission from the property owner. 401 Lafayette Street, Williamsburg, Virginia 23185-3617 / (757) 220-6104 / fax (757) 259-8046 / EDA@williamsburgva.gov Page 17 of 24  Approval Criteria • The applicant has no bicycle parking, or • The applicant's existing bicycle parking is insufficient to meet demand, or • The applicant’s existing bicycle parking needs improvement. Application Process Applicant must first download and print the application. 1. Applicant schedules an onsite meeting with the Williamsburg Planning Department (757-220-6130 or planning@williamsburgva.gov) to determine the need and location for the bike rack(s). 2. Applicant completes, signs, and submits the grant application via email (EDA@williamsburgva.gov), fax (757-259-8073), mail (Williamsburg Economic Development, 401 Lafayette Street, Williamsburg, Virginia 23185), or in person (401 Lafayette Street, Williamsburg, Virginia.) 3. Economic Development staff email notification to the applicant acknowledging receipt of the application. 4. Economic Development staff email the applicant to announce application approval or disapproval within 30 days of receiving an application. 5. If the application is approved, Economic Development staff place an order for the bike rack(s) and notify the Planning Department of the approval, so that installation can be arranged with the applicant/grantee. 6. Applicant must submit a non-refundable payment of $25 per bike rack to the Williamsburg EDA by the date of installation. 7. Planning Department installs bike rack(s) in location(s) determined in step 1. 401 Lafayette Street, Williamsburg, Virginia 23185-3617 / (757) 220-6104 / fax (757) 259-8046 / EDA@williamsburgva.gov Page 18 of 24  Economic Development Authority Agenda Item Summary Meeting Date: November 12, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration and Action Regarding Bike Rack Donations to Three Public Facilities Located in the City of Williamsburg Background Information: In 2014, the Williamsburg Economic Development Authority (EDA) established the Bike Rack Grant Program to promote Williamsburg as a bicycle-friendly community and support multimodal transportation options for residents, visitors, and employees. The intent of the program is to encourage bicycle use as a means of transportation and to enhance accessibility and vibrancy in Williamsburg’s commercial areas. The program has not received an application since 2018. To advance the program’s original intent and support the City’s continued efforts to be a bicycle-friendly community, staff recommends that the EDA donate bike racks to the following new facilities in the City of Williamsburg: • Williamsburg Police Station • Williamsburg Fire Station • Greater Williamsburg Sports and Events Center These facilities are significant public destinations that will benefit from the availability of secure bicycle parking. Previous Relevant Action: None Staff Recommendation: That the EDA approve the donation of bike racks from the Bike Rack Grant Program to be located at the Williamsburg Police Station, Williamsburg Fire Station, and Greater Williamsburg Sports & Events Center. Sample Motion: I move that the EDA approve the donation of bike racks from the Bike Rack Grant Program to be located at the Williamsburg Police Station, Williamsburg Fire Station, and Greater Williamsburg Sports & Events Center. Page 19 of 24 Business Roundtable – Odessa Dowdy For the current Business Roundtable schedule and registration information, visit yeswilliamsburg.com/roundtable 2026 Tentative Schedule: • February 10, 2026 o Topic: Economic Outlook • May 12, 2026 o Topic: Small Business Spotlight • August 11, 2026 o Topic: City Project Update • November 10, 2026 o Topic: Williamsburg Tourism Page 20 of 24 Williamsburg Downtown – Robby Willey Grant Updates Director Miller-Moore recently submitted grant reports to the City for the Tourism Promotion Contingency Fund grant (for Wi-Fi extenders downtown) and the FY26 Q1 Outside Agency Funding (annual funding). She also submitted the organization’s FY27 Outside Agency request, which includes for continued support for the wi-fi project (including a generator) and funding to purchase a secondhand outdoor movie screen. Trick-or-Treating Event The first annual downtown Trick-or-Treating event was a great success! Lots of feedback about how amazing it was to see hundreds of kids in costume running all over downtown. The organization is considering two events for next year to capitalize on demand. Update Santa Events The board is seeking downtown partners for a bingo-card-style coupon. We are currently working with The Christmas Shop, The Fallen Acorn Bookshop, Flemings Engraving, and The Kimball Theater. We are also soliciting some other holiday- themed ideas to keep people flowing through the area. Director Miller-Moore will be sending out some media story pitches related to Santa Season signature events. Next Meeting The next Williamsburg Downtown board meeting is scheduled for November 13th at 4 pm. Page 21 of 24 The Edge District – Robby Willey On October 14, a meeting was held with Virginia Beer Co., Column 15, Parkway Printshop, Copper Fox, the Rochambeau Roadside Inn, and Consociate Media. Topics included a shared Mardi Gras event and promotions for the Rochambeau's upcoming opening of their outdoor & event spaces. In addition, a formal resolution was made to formally begin the process of establishing a 501(c) for the EDGE to build out the area's business association in 2026. The next meeting to plan out 2026 goals will take place on 11/18 with Virginia Beer Co., Column 15, Parkway Printshop, Parker & Peony Boutique, Shoofly Dairy Bar, Copper Fox, and Consociate Media to begin building out the 2026 board. Page 22 of 24 Williamsburg Public Art Council (WPAC) – Elaine McBeth and Barbara Ramsey September Meeting Highlights: • Poet Laureate: The Williamsburg Public Art Council approved an allocation of up to $1,400 from its FY26 budget to support a Williamsburg Poet Laureate initiative. The initiative includes an after-school poetry program at Lafayette and Warhill High Schools, culminating in a student showcase at the Hennage Auditorium in February 2026. October Meeting Highlights: • 2026 Planning – Temporary Installations: The Williamsburg Public Art Council approved funding not to exceed $150,000 from its FY26 budget for the installation of the Touring Musical Swings at the Williamsburg Community Building Lawn, subject to approval by the Williamsburg City Council. The request will go before City Council at its December meeting. Page 23 of 24 City Council – Barbara Ramsey Work Session – Monday, November 10th at 4:00 PM Background Presentations • Presentation and discussion regarding a Municipal Land Lease for solar and energy storage adjacent to Waller Mill Reservoir • Updated presentation and discussion regarding the recommendations of the Library Evaluation Committee Business Meeting – Thursday, November 13th at 2:00 PM Public Hearings • Consideration and action regarding PCR #25-018 and PCR #25-024, two special use permits to allow for a Colonial Williamsburg Arrival Center and a parking master plan along Lafayette Street • Consideration and action regarding proposed Resolution #25-20, authorizing the issuance of water and sewer utility system revenue bonds in an aggregate principal amount not to exceed $10M Departmental Operating Report • The Police Department will provide an update on the construction of the new Police Station New Business • Consideration and action regarding proposed Resolution #25-22, establishing the City’s 2026 Legislative Agenda • Consideration and action regarding the bids for the FY25 State of Good Repair resurfacing of York Street, Jamestown Road, and Richmond Road • Consideration and action regarding the purchase of a bucket truck for the Department of Public Works & Utilities • Consideration and action to amend the Republic Services contract to include recycling services • Consideration and action on replacement of the generator at Quarterpath Recreation Center • Consideration and action regarding proposed Resolution #25-21, approving the HTRFA financing and amended support agreement Page 24 of 24