Historic Triangle Recreational Facilities Authority

City of Williamsburg Agenda Historic Triangle Recreational Facilities Authority Meeting Wednesday, June 11, 2025 @ 3:00 PM 412 N. Boundary Street, Williamsburg, VA 23185 Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 3.1. Minutes from the April 9, 2025 HTRFA Meeting 2-6 HTRFA - Apr 09 2025 - Minutes 4. BOARD MEMBER ANNOUNCEMENTS 5. REPORTS 5.1. Financial Report 7 - 10 Financial Report - FY25 May 2025 5.2. Executive Director's Report 5.3. GWSEC Operator Report 11 - 21 HTRFA Operator Report 6.11.25 5.4. Construction Report 22 - 32 HTRFA Construction Presentation HTRFA Construction Update 6.11.25 5.5. Legal Report 6. OPEN FORUM 7. CLOSED SESSION 8. PUBLIC HEARINGS 9. UNFINISHED BUSINESS 10. NEW BUSINESS 10.1. Consideration and Direction Regarding a Facility Logo for the Greater 33 - 36 Williamsburg Sports and Events Center - Kemper Sports Agenda Item Summary - Pdf 11. ADJOURNMENT Page 1 of 36  MINUTES City of Williamsburg Historic Triangle Recreational Facilities Authority Wednesday, April 9, 2025 1. Call to Order Chair Andrew O. Trivette called the meeting to order. 2. Roll Call Authority Members Present: Andrew Trivette, Chair, City of Williamsburg; Scott Stevens, Vice Chair, James City County; Mark Bellamy, York County; Robbi Hutton, City of Williamsburg; and John Carnifax, James City County Also present were Dan Siegel, Legal Counsel; Robyn Hansen, Legal Counsel; and Dustie McCay, Clerk Absent: Brian Fuller, Secretary, York County, Staff Members Present: Barbara Dameron, Finance Director and Travis Dill, Purchasing Agent and Risk Manager 3. Approval of Minutes 1. Minutes from the February 12, 2025, HTRFA Meeting Moved by Carnifax, seconded by Hutton, to approve the minutes. Carried 5-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Carnifax Absent: Fuller 4. Board Member Announcements Chair Trivette reported that the Executive Director position for the Historic Triangle Recreational Facilities Authority (HTRFA) has been advertised, and 15 applications have been received to date. He provided an overview of the applicant screening process and the hiring procedures for the position. Chair Trivette also noted that he is currently working with Ms. Dameron on the budget and intends to present it to the Board for review next week. 5. Reports 1. Financial Report Page 1 of 5 Page 2 of 36  Historic Triangle Recreational Facilities Authority April 9, 2025 Barbara Dameron, Finance Director, reported that $85,000 in revenue was recognized in March, consisting of $52,000 in interest income and $33,000 from the SNAP account. She further stated that operating expenditures totaled $180,000 and capital expenditures amounted to $3.1 million, resulting in a $3.2 million decrease in the fund balance. 2. Executive Director's Report There was none. 3. GWSEC Operator Report John Di Meglio, Kemper Sports, provided an update on the FF&E report, noting ongoing equipment reviews and purchasing coordination. The food and beverage point-of-sale system has been established through a contract with Lightspeed. Kemper has partnered with Visit Williamsburg for the upcoming Sports ETA trade show. Outstanding tasks include website launch and brand development. Key upcoming milestones include hiring the General Manager, initiating sales, finalizing non-sports content, and launching sponsorship programs. Staffing efforts have yielded two finalists for General Manager, with over 40 applications also received for the reopened Marketing Director position. Licensing processes for food, business, and alcohol are underway. Currently, there are 33 executed agreements, 29 committed event dates, and strong bookings into 2026 and 2027. New and ongoing negotiations include several sports organizations. Marketing and digital outreach efforts are actively progressing. 4. Construction Report Todd Walker, MBP Construction Manager,provided a construction update, reporting that the project is currently a few days ahead of schedule. Coordination is underway with Dominion Power and the City’s Codes and Compliance staff to secure permanent power by August. The PEMB is 95% complete, and roofing is expected to be finished by the end of the month. Interior spaces including the storage area, electrical rooms, and hub space are approximately 90% complete. Additional updates included progress on the sanitary sewer building (40%), slab-on-grade and brickwork for the PMBB, completion of IMP wall panels and overhang framing, and preparations for the mezzanine gathering area. The hub space slab is complete, and interior framing Page 2 of 5 Page 3 of 36  Historic Triangle Recreational Facilities Authority April 9, 2025 has begun. Discussions are ongoing with Adventure Solutions regarding installation of the rock-climbing sports courts. Work is progressing on underground turf duct and electrical systems. Bi-weekly coordination meetings continue with the OAC and Kemper Sports. Mr. Walker presented progress photos to the Board. Chair Trivette noted ongoing discussions with Mr. Walker regarding contract allowances and current change orders, including modifications such as enlarging the back door and adding epoxy flooring. 5. Legal Report There was none. 6. Open Forum Chair Trivette opened the Open Forum for public comments. There were none. Chair Trivette closed the Open Forum. 7. New Business 1. Presentation and Discussion of Phase I Asset Inventory & Valuation Report - Justin Brodsky, The Superlative Group, Inc. AIS-25-079 Justin Brodsky, Vice President of Analytics & Valuation, and Sean Gallagher, Senior Director of Corporate Partnerships & Development of the Superlative Group, provided an update on their engagement with the Greater Williamsburg Sports and Event Center. They began work earlier this year on an asset inventory and valuation project to support the development of a sponsorship program. Their efforts included identifying marketable assets for sponsorship, evaluating naming rights opportunities for both the facility and internal spaces, and outlining strategies for foundational partnerships. Mr. Brodsky shared background on the Superlative Group’s expertise in corporate sponsorship and naming rights. He noted that data collection began in February, followed by a site visit in March and the completion of a draft valuation report. The initial valuation focused on factors such Page 3 of 5 Page 4 of 36  Historic Triangle Recreational Facilities Authority April 9, 2025 as audience demographics, vehicle and pedestrian traffic, and geographic reach. 8. Closed Session 1. Closed Session Pursuant to VA Code Sections 2.2-3711(A)(6) and 2.2- 3711(A)(29) - Discussion or Consideration of the Investment of Public Funds Where Competition or Bargaining Is Involved, Where, If Made Public Initially, the Financial Interest of the Authority Would Be Adversely Affected and Discussion of the Award of a Public Contract Involving the Expenditure of Public Funds and Discussion of the Terms or Scope of Such Contract, Where Discussion in an Open Session Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Public Body. (Regarding Asset Inventory, Valuation, and Naming Rights and Potential Agreements and Expenditures for Same). AIS-25-080 Moved by Stevens, seconded by Carnifax, to convene in closed session pursuant to VA Code Sections 2.2-3711 (A)(6) and 2.2-3711 (A)(29) for discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the Authority would be adversely affected; and discussion of award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, where discussed in an open session would adversely affect the bargaining position or negotiating strategy of the public body regarding asset inventory, valuation, and naming rights, and potential agreements and expenditures for the same. Carried 5-1-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Carnifax Absent: Fuller Abstain: 2. Certification of Closed Session AIS-25-081 Moved by Stevens, seconded by Carnifax, to certify the closed session. Carried 5-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Carnifax Absent: Fuller 9. Adjournment Page 4 of 5 Page 5 of 36  Historic Triangle Recreational Facilities Authority April 9, 2025 There being no additional business before the Board, the HTRFA meeting of April 9, 2025, was adjourned at 4:25 p.m. Moved by Hutton, seconded by Carnifax, to adjourn. Carried 5-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Carnifax Absent: Fuller Andrew O. Trivette, Chair Dustie McCay, Clerk Page 5 of 5 Page 6 of 36  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF NET POSITION MAY 31, 2025 FY 2025 FY 2025 FULL ACCT ACCT DESCRIPTION ORGINAL REVISED BUDGET BUDGET FY 2025 ACTUAL 007-00-0000-11001 -HTRFA CASH $ - $ - $ 5,639,156.13 007-00-0000-11002 -HTRFA CASH-PAYROLL - - - 007-00-0000-11015 BOND ESCROW CASH 24 SERIES 4,927,317.16 007-00-0000-11016 BOND ESCROW CASH INT 1,194,649.10 007-00-0000-11017 BOND ESCROW MANAGED 13,671,817.24 007-00-0000-13010 -ACCOUNTS RECEIVABLE - - - WORKING CAPITAL - - 55,063,581.35 TOTAL ASSETS $ - $ - $ 80,496,520.98 007-00-0000-25001 -ACCOUNTS PAYABLE $ - $ - $ 3,986.06 007-00-0000-25060 -ACCRUED PAYROLL PAYABLE - - - 007-00-0000-27022 MEB ESCROW - - 2,583,342.01 BOND PAYABLE 63,985,000.00 007-00-0000-27022 BOND PREMUIM - - 2,837,912.40 TOTAL LIABILITIES - - $ 69,410,240.47 CAPITAL RESERVE (DS) $ 10,710,529.21 NET POSITION - - 375,751.30 TOTAL NET POSITON - - $ 11,086,280.51 TOTAL LIABILITIES & NET POSITION $ - $ - $ 80,496,520.98 Page 7 of 36 Page 1 of 4  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN NET POSITION FOR MONTH ENDED May 31, 2025 FY 2025 FY 2025 FULL ACCT ACCT DESCRIPTION ORGINAL REVISED REMAINING BUDGET BUDGET FY 2025 ACTUAL BUDGET REVENUE 007-00-0400-44440 - MAINT. OF EFFORT - WILLIAMSBURG $ 586,274.00 $ 586,274.00 $ 586,273.12 $ 0.88 007-00-0400-44441 DEBT SERVICE CTRB - WILLIAMSBURG 1,150,000.00 1,150,000.00 1,150,000.00 - 007-00-0400-44450 MAINT. OF EFFORT - JCC 542,302.00 542,302.00 542,302.64 (0.64) 007-00-0400-44451 JCC OPERATING SUBSIDY 400,000.00 400,000.00 - 400,000.00 007-00-0400-44460 MAINT. OF EFFORT - YORK COUNTY 321,424.00 321,424.00 241,068.18 80,355.82 007-00-0400-44461 YORK COUNTY OPERATING SUBSIDY 400,000.00 400,000.00 - 400,000.00 007-00-0400-44465 - TOURISM ALLIANCE - - - - 007-00-0400-44475 OTHER CONTRIBUTIONS - - 1,000.00 (1,000.00) 007-00-0400-44200 INTEREST INCOME 180,000.00 180,000.00 399,844.78 (219,844.78) 007-00-0400-44211 INTEREST INCOME SNAP - - 1,198,783.79 (1,198,783.79) 007-00-0400-44212 UNREALIZED GAIN/LOSS ON INVESTMENTS - - 51,076.71 (51,076.71) TOTAL REVENUE $ 3,580,000.00 $ 3,580,000.00 $ 4,170,349.22 $ (590,349.22) OPERATING EXPENSE 007-00-0500-51001 - SALARIES & WAGES $ 160,000.00 $ 160,000.00 $ - $ 160,000.00 007-00-0500-52001 - FICA 12,200.00 12,200.00 - 12,200.00 007-00-0500-52002 - RETIREMENT-VRS 28,800.00 28,800.00 - 28,800.00 007-00-0500-52005 - HOSPITALIZATION 16,000.00 16,000.00 - 16,000.00 007-00-0500-52006 - GROUP LIFE INSURANCE 2,100.00 2,100.00 - 2,100.00 007-00-0500-52016 - TRAINING - - 637.50 (637.50) 007-00-0500-53002 - PROFESSIONAL SERVICES 24,500.00 24,500.00 80,705.40 (56,205.40) 007-00-0500-53002K PROFESSIONAL SERVICES - SPORTS CENTER 178,998.81 Page 8 of 36 Page 2 of 4  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN NET POSITION FOR MONTH ENDED May 31, 2025 FY 2025 FY 2025 FULL ACCT ACCT DESCRIPTION ORGINAL REVISED REMAINING BUDGET BUDGET FY 2025 ACTUAL BUDGET 007-00-0500-530042- MAINTENANCE, BUILDINGS - - - - 007-00-0500-530043- MAINTENANCE, OFFICE EQUIPMENT - - - - 007-00-0500-53005B- OTHER LEGAL FEES 225,000.00 225,000.00 100,863.03 124,136.97 007-00-0500-53006 - PRINTING 500.00 500.00 - 500.00 007-00-0500-55101 - ELECTRICITY 2,000.00 2,000.00 - 2,000.00 007-00-0500-55102 - HEATING - - - - 007-00-0500-55103 - UTILITIES WATER/SEWER - - - - 007-00-0500-55201 - POSTAGE 200.00 200.00 - 200.00 007-00-0500-55203 - TELECOMMUNICATION 2,100.00 2,100.00 1,019.40 1,080.60 007-00-0500-55301 - INSURANCE - - 1,082.00 (1,082.00) 007-00-0500-55410 - UNIFORMS & APPAREL - - - - 007-00-0500-55413 - OTHER OPERATING SUPPLIES 3,000.00 3,000.00 15,457.43 (12,457.43) 007-00-0500-55501 - TRAVEL -MILEAGE - - - - 007-00-0500-55503 TRAVEL 2,000.00 2,000.00 5,870.97 (3,870.97) 007-00-0500-55801 - DUES & ASSOCIATION MEMBERSHIPS 500.00 500.00 - 500.00 007-00-0500-55838 - PRINCIPAL PAYMENTS - - - - 007-00-0500-55839 - INTEREST PAYMENTS - - 1,125,568.90 (1,125,568.90) 007-00-0500-55840 - COST OF BOND ISSUANCE - - 1,381,548.08 (1,381,548.08) 007-00-0500-55869 - CONTINGENCY 10,000.00 10,000.00 - 10,000.00 007-00-0500-55872A BANK FEES 100.00 100.00 135.00 (35.00) 007-00-0500-58001 - LEASE/RENT OF EQUIPMENT - - - - 007-00-0500-58003 - LEASE - LAND 220,000.00 220,000.00 238,633.88 (18,633.88) TOTAL OPERATING EXPENDITURES $ 709,000.00 $ 709,000.00 $ 3,130,520.40 $ (2,421,520.40) OPERATING INCOME $ - $ - $ 1,039,828.82 $ - Page 9 of 36 Page 3 of 4  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN NET POSITION FOR MONTH ENDED May 31, 2025 FY 2025 FY 2025 FULL ACCT ACCT DESCRIPTION ORGINAL REVISED REMAINING BUDGET BUDGET FY 2025 ACTUAL BUDGET OTHER FINANCING SOURCES (USES) 007-00-0500-59988 TRANSFER TO OPERATING RESERVE $ 800,000.00 $ 800,000.00 $ - $ 800,000.00 007-00-0500-59989 TRANSFER TO CAPITAL RESERVE 371,000.00 371,000.00 - 371,000.00 TOTAL OTHER FINANCING SOURCRES $ 1,171,000.00 $ 1,171,000.00 $ - $ 1,171,000.00 INCOME AFTER TRANSFERS $ - $ - $ 1,039,828.82 $ - PROJECT 007-00-505-67082 ENTERTAINMENT VENUE $ - $ - $ 1,571,445.25 $ (1,571,445.25) INCOME (DEFICIT ) $ (531,616.43) NET POSITION - BEGINNING $ 11,617,896.94 NET POSITION - ENDING $ 11,086,280.51 CAPITAL EXPENSE 007-00-0505-67080 - 2019-INDOOR SPORTS COMPLEX $ 1,700,000.00 $ 1,700,000.00 $ 45,332,828.84 $ (43,632,828.84) TOTAL CAPITAL EXP $ 1,700,000.00 $ 1,700,000.00 $ 45,332,828.84 $ (43,632,828.84) TOTAL OPERATING AND CAPITAL EXP $ 1,700,000.00 $ 1,700,000.00 $ 50,034,794.49 $ (45,204,274.09) Page 10 of 36 Page 4 of 4 Page 11 of 36  Contents • Introduction of General Manager • FF&E Report • Operational Updates • Marketing & Sales Page 12 of 36  INTRODUCTION OF GENERAL MANAGER Ben Hardouin brings over 30 years of high-level executive leadership experience in the health, fitness, and recreational industry, managing a wide scope of state-of-the-art projects including campus recreational centers, medical fitness centers, big box fitness centers, sports performance centers, multi-purpose recreational centers, and smaller niche boutique studios. Ben's background began in fitness management as a trainer who specifically focused on youth obesity; He holds both a Bachelor's and a Master's degrees in Exercise Physiology, with a certification from the National Academy of Sports Medicine. Ben has written and published two books on youth obesity, is an accomplished public speaker, is an Adjunct Professor of Leadership, and owns a Leadership/Business Development consulting business. He is married (Susan), has two amazing kids (Eason and Emmalene), and an overly rambunctious golden retriever (Linus). Ben is a lifelong avid fisherman. In his spare time, he owns and operates a registered non-profit fishing club (Rising Tides Project) that works with young people navigating difficult seasons of mental health. Ben and Susan feel extremely blessed to have this opportunity to lead the Greater Williamsburg Sports and Events Center and are excited to become part of the vibrant Historic Triangle community. Page 13 of 36  FF&E Key Action Items: • Facility Signage • KSM review key wayfinding sings to ensure appropriate circulation and ease of guest facility navigation and provided recommendations to MBP • Computer / POS / Electronics • KSM has provided budget quotes and a list of technology hardware needs for the facility including staff computers and facility POS hardware • Sports FF&E • All budgetary quotes were provided we are moving from budgetary quotes to final selections of specific equipment. • Formal specifications of sports equipment are being reviewed by Ben and KSM team we will review formal bid specifications begin the formal procurement process Page 14 of 36  Operational Updates Project Management Report Overall Status: On Track Completed Task Last 4 Weeks Highlights • On-Boarded General Manager • Developed Full hiring timeline of all line level staff and key salaried positions • Developed technology plan for operations • Created Vendor list based on KSM preferred vendors and strategic partners • Executed internal vendor filing system • Launched Website • Further Developed key brans assets Incomplete Tasks Last 4 Weeks • Hire sales and marketing director Pending Tasks • Hire Sales and marketing director • Implement pre-opening phone system Next Milestones ▪ Implement pre-opening phone system ▪ Coordinate local sports calendar an utilization analysis ▪ Finalize Facility SOP’s ▪ Develop Sponsorship sales program ▪ Create Grand Opening plan with the board ▪ Further develop conference services sales content Page 15 of 36  Operational Updates Facility Staffing • General Manager: • Welcome Ben! • Director of Sales & Marketing and Sports Manager: • General Manager actively conducting interviews KSM senior team will conduct second and third interviews prior to sending final candidates for board recommendation • Sports Director: • Have reposted that role • Operations: • Began the process for both the facility business license and food handlers licenses • Began process for liquor license for facility with KSM liquor license attorney • Transitioning all sales leads to General Manager Page 16 of 36  Marketing & Sales SALES UPDATE • Active Leads: • New Leads: 5 • Committed Dates: 30 • 2026 Weekend Dates: 9 • 2027 Weekend Dates: 25 • 2028 Weekend Dates: 5 Current Year to Date Analysis Future Bookings Actual Total Future Contract MONTH Revenue Number of Events Pipeline MONTH Revenue Next Year Pipeline January2026 $ - - $ - January2027 $ 30,000 $ - February2026 $ - - $ - February2027 $ 40,000 $ - March2026 $ - - $ - March2027 $ 50,000 $ - April2026 $ - - $ - April2027 $ 80,000 $ 15,000 May2026 $ - - $ - May2027 $ 66,000 $ 15,000 June2026 $ - - $ - June2027 $ 20,000 $ - July2026 $ - - $ - July2027 $ 60,000 $ - August2026 $ - - $ 19,000 August2027 $ 9,000 $ - September2027 $ - $ - September2026 $ - - $ 38,000 October2027 $ - $ - October2026 $ - - $ - November2027 $ - $ - November2026 $ - - $ 27,000 December2027 $ - $ - December2026 $ - - $ - Total $ 355,000 $ 30,000 Total $ - - $ 84,000 Page 17 of 36  Marketing & Sales Executed Contracts: • Cheer Festival 3, • Rich Comley • Hype Nation Volleyball • Blue Silver Volleyball 5 weekends • Phenom hoops 7 • Junior 3ssb Open Gym • 3SSB Circuit Open GYM • Big Shots 4 • NTBA • Southern Volleyball Tournaments Contracts Pending Completion or Under Negation (at time of report): • Catchball, AmeriCheer, Catfest, Burgquest, NCRS Corvette Show New Inquiries: • CVCU Volleyball, Super 32 Wrestling, NASP Virginia, Jaimee Kitt Gymnastics Lost Business Page 18 of 36 • Made Hoops  Marketing Website • Website has launched • Home - Greater Williamsburg Sports and Events Center Social Media Channels: • Launched both Instagram and Facebook will circulate to boost followers: • Instagram: greater_williamsburg_sports • Facebook: Greater Williamsburg Sports and Event Center • Marketing Dashboard was developed will share at next HTRFA meeting Page 19 of 36  Marketing Dashboard EXAMPLE Page 20 of 36 Thank You! Page 21 of 36  Greater Williamsburg Sports & Event Center HTRFA Con s tr u ct i on Up da te – 0 6/ 11 /2 0 25 By: MPB Todd Wal ker, Cons t ru cti on Ma na ge r & Me re di th Shi rl e y, CMIT Page 22 of 36  REAR EQUIPMENT PADS Page 23 of 36  Interior Concrete Complete Page 24 of 36  Exterior Brick Work Page 25 of 36  Exterior IMP Panels i n Hub Space Page 26 of 36  Interior Framing Page 27 of 36  FIRE SPRINKLER ROUGH-IN Page 28 of 36  PLUMBING ON-GOING Page 29 of 36  Sports Court Area Page 30 of 36  HTRFA Construction Updates GREATER WILLIAMSBURG SPORTS & EVENTS CENTER Client: HTRFA Client Project #: Location: 250 Visitor Center Dr. Williamsburg, Va Date: 06/11/2025 MBP: Todd M. Walker Construction Manager MBP No.: J23183.001 Contractor: MEB Architect: CLARKNEXSEN, Guernsey & Tingle Architect Substantial Completion: 6.10.26 Final Completion: 8.4.26 HTRFA COMMITTEE COW Andrew Trivette- Chair Robbi Hutton- City of Williamsburg JCC Scott Stevens- Vice Chair John Carnifax- JCC York Co. Brian Fuller- Secretary Mark Bellamy-York Co. Kemper Sports Steve Goris, John Di Meglio, Ben Hardouin MILESTONE UPDATES 1. Permanent Power- Aug ‘25 2. Roof Complete 3. Building Dried in a. PEMP- June ‘25 b. HUB- July ‘25 CONSTRUCTION % COMPLETE 1. Site Work- 40% complete. a. Completed all SS repair and CIPP. b. Exterior Mechanical pads are 100% complete. 2. Building Progress- Total Complete: 60% a. All interior concrete is complete b. Started and continuing Brick on South side of building. c. Continue IMP wall on east side of HUB. 90% complete. d. Started and continuing Interior framing in all areas of GWSEC. e. Began and continue Sprinkler R/I f. Continued MEP R/I throughout. 3. HUB space- Total Complete: 40% a. 90% with Kitchen framing. b. Completed installing divider curtain tracks in Banquet area. c. Exterior metal stud framing complete. Page 1 of 2 MBP www.mbpce.com Page 31 of 36  HTRFA Construction Updates GREATER WILLIAMSBURG SPORTS & EVENTS CENTER d. Continuing design discussions rear Feature Gym ongoing. 4. Sports Courts (PEMB)- Total Complete: 35% a. Under slab R/I Complete. b. Began painting ceiling of PEMB. 40% complete c. Below Grade Turf Duct 100% complete. d. All interior Sports Court concrete slab is complete. e. All Turf equipment concrete pads complete. MEETINGS 1. Continued regularly scheduled OAC- Bi-Weekly: Next Meeting: 06/19/25 2. Additional meetings- Kemper Teams meeting every other Thursday for Operator coordination with Construction Management group for construction coordination. CONSTRUCTION CHANGE ORDER REVIEW 1. See attached Change Order Summary Page 2 of 2 MBP www.mbpce.com Page 32 of 36 Staff Contact Andrew Trivette, City Manager Agenda Item Wording Consideration and Direction Regarding a Facility Logo for the Greater Williamsburg Sports and Events Center - Kemper Sports Background Information Over the last few months Kemper Sports has been working to identify an identity and logo for the Greater Williamsburg Sports and Events Center. They have presented numerous options to board members and advisory panels in an effort to narrow the review. Kemper Sports will present the results of their efforts, recommending a primary and a secondary logo for use in merchandising and official promotions. Previous Relevant Action None Staff Recommendation Staff recommends that the Board approve the two logos selected by Kemper to represent the Greater Williamsburg Sports and Events Center, giving Kemper discretion on when a primary or a secondary logo is most appropriate. Attachments Kemper's Final Logo Recommendation Page 1 of 4 Page 33 of 36  Logo Recommendation: Logo Recommendation for the Greater Williamsburg Sports and Events Center Following a series of revisions and valuable input from the HTRFA board, as well as insight gathered from local market feedback, KemperSports is pleased to present the finalized logo recommendations for the Greater Williamsburg Sports and Events Center. To support the facility's branding and marketing efforts, we have developed both a primary and a secondary logo. This dual-logo approach ensures maximum flexibility and consistency across a wide range of applications, from digital and print to merchandise and signage. Primary Logo The primary logo is the visual cornerstone of the brand. It will be featured on all official print collateral, digital media, facility signage, and communications. This logo was designed to be bold, memorable, and instantly recognizable—serving as the definitive brand identity of the Greater Williamsburg Sports and Events Center. Page 2 of 4 Page 34 of 36 Secondary Logo We recommend the adoption of a secondary logo as a complementary brand asset. The secondary logo will be used selectively for: • Merchandise and apparel where alternate sizing or layout is preferred • Event signage and specialty banners • Marketing assets that benefit from varied brand expression This secondary mark allows for greater creative flexibility while maintaining visual consistency and enhancing brand reach, particularly in spaces where the primary logo may not scale or apply effectively. Upon board approval, KemperSports will finalize both logos in high-resolution formats and integrate them into the facility's official Brand Guide, which outlines usage, color palettes, and positioning across platforms. These assets are essential in creating a unified and professional identity for the Center as we expand its presence in the regional and national event landscape. Page 3 of 4 Page 35 of 36 We appreciate the board’s engagement and direction throughout this process and look forward to finalizing the visual identity of this remarkable facility. Page 4 of 4 Page 36 of 36