WRHA Board of Commissioners

AGENDA City of Williamsburg WRHA Board of Commissioners Monday, September 11, 2023 A meeting of the WRHA Board of Commissioners will be held Monday, September 11, 2023 in the Stryker Center, 412 N. Boundary Street commencing at 5:00 PM. Page 1. CALL TO ORDER 2. ROLL CALL 3. MATTERS OF SPECIAL PRIVILEGE A. Consideration and Approval of a Remote Participation Request from 2 Vice Chair Pat Dent for the September 11, 2023, WRHA Board of Commissioners Meeting - Andrew Trivette, City Manager 4. PUBLIC HEARINGS A. Consideration and Approval of the 5-Year Plan for FY23-27 - Tyrone 3 - 25 Franklin, Executive Director 5. OPEN FORUM 6. ADJOURNMENT *The Williamsburg Redevelopment and Housing Authority Board will meet at 5:00 p.m. or immediately following the conclusion of the Williamsburg City Council Work Session. The Williamsburg Redevelopment & Housing Authority Board of Commissioners invites public comment on any subject during "Open Forum." To speak, fill out a Speaker's Card (available at the door) and give it to the Clerk of Council. Please direct all comments to the Chair, limited to 5 minutes. Thank you.  City Council Agenda Item Summary Related Goal Staff Contact Andrew Trivette, City Manager Agenda Item Wording Consideration and Approval of a Remote Participation Request from Vice Chair Pat Dent for the September 11, 2023, WRHA Board of Commissioners Meeting - Andrew Trivette, City Manager Background Information Pursuant to the Code of Virginia Section 2.2-3708.2 and City Ordinance 19-15 Vice Chair Pat Dent has requested to participate in the September 11, 2023, WRHA Board of Commissioners Meeting remotely. The Board must approve this request by majority vote prior to Vice Chair Dent joining the meeting. Previous Relevant Action None Staff Recommendation Approval of a remote participation request from Vice Mayor Pat Dent for the September 11, 2023, WRHA Board of Commissioners Meeting.  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact Tyrone Franklin, WRHA Executive Director Agenda Item Wording Consideration and Approval of the 5-Year Plan for FY23-27 - Tyrone Franklin, Executive Director Background Information The PHA Plan is a comprehensive guide to public housing agency (PHA) policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the 5-Year Plan which is submitted once every fifth PHA fiscal year and the Annual Plan which is submitted every year by non -qualified PHAs. Williamsburg Redevelopment and Housing Authority is a qualified PHA and therefore the Housing and Economic Recovery Act (HERA), Title VII, Small Public Housing Authorities Paperwork Reduction Act exempts it from the annual plan requirement. The 5-Year Plan was previously approved by the Board of Commissioners in July 2017, and the goals and mission have remained relatively consistent since its submission to HUD. However, it is now time to submit a new 5-Year Plan to HUD that will encompass fiscal years 2023-2027. Staff Recommendation That the board approve the 5-Year Plan for FY23-27. Attachments 5 Year Plan 2023 2027  U.S. Department of Housing and Urban Development 5-Year PHA Plan Office of Public and IndianHousing OMB No. 2577-0226 Expires: 02/29/2016 (for All PHAs) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interestedparties to locate basic PHA policies, rules, and requirements thePHA’s operations, concemirrg PHA’s mission, programs, and services,and informs HUD, families served by the PHA, and membersof the public of the goals and Ob_]CCt1VCS for serving the needs of low- income,very low- income,and extremely low- incomefamilies Applicability. Form HUD-50075-5Y is to be completed once every 5 PHA ?scal years by all PHAs. A.l PHA Name: Williamsburg Redevelopment & Housing Authority (WRHA) PHA Code: VA026 PHA Plan for Fiscal Year Beginning: (MM/YYYY): 10/2023 PHA Plan Submission Type: E 5-Year Plan Submission I:I Revised 5-Year Plan Subiriission Availability of Information. In addition to the items listed in this fomi, PHAS must have the elements listed below readily available to the public. A PHA must identify the speci?c location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide informationon how the public may reasonably obtain additional informationon the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHA: must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAS are also encouraged to provide each resident council a copy of their PHA Plans. [3 PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below) PHA Program(s) in the Program(s) not in the N0» Of Units in Each P T031'am Participating PHAS Consortia Code Consortia PH HCV Lead PHA: l_ Page 1 of 3 form HUD-50075-SY (12/2014) Page 2 of 23  Mission. State the PHA’s mission for sewing the needs of low- income,very low- income,and extremely low- income families in the PHA’s _]lll‘lSCllCtl0I1 for the next ?ve years. a is provider of safe, decent and affordableshelter as well as an economic opportunity for those of greatest needs and which will effectuate a positive impact on the community. B.2 Ooals and Objectives. identify the PHA’s quanti?able goals and objectives that will enable the PHA to serve the needs of low- income,very low- and extremely low- income families for the income, next ?ve years. 0 Continue to provide housing that is affordable and create learning opportunities for self-sufficiencythroughfinancial classes and householdcare courses. 0 Removate and modernizepublic housing units. 0 Sleek P an. additional opportunities to redevelop the Blayton property consistent with the City’s study and Downtown Vibrancy, Design and Marketing -Support new equipment and initiatives that assist with work?ow, maintenance work orders and productivity. 0 Engage with the community in the creation of affordable housing solutions and the enrichment of the lives of our residents. - Explore other opportunities to establish independently ?inded Housing operations. 0 Maintain the integrationof the Authorityin the Cityorganization. B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. The residents’concems of all exterior security and address-olights have been corrected. All address-o lights have been replaced upgraded and the light switch has been removed. Residents are not able to turn the switch of£ Exterior pole lights have been upgraded to LED lights for brighter lights. The turnaround of units process now includes cabinets and ?oor replacements as well as plumbing and bathroom upgrades. Site plans on all family sites have been approved for laundry facilities,building plans are pending. All sites parking lots have been restiiped. The propane tank to the Blayton Building generator has been replaced, creating a safer environment for residents and allowing the generator to run efficiently. The Blaytonelevator modernizationispending. B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence,sexual assault, or stalking. WRHA supports the goals and objectives of VAWA and will continue to assess programs and initiatives to ensure their compliance. Notice of Occupancy Rights under the Violence Against Women Act is given to all PHA residents. All WRHA residents are required to sign a lease addendum acknowledging VAWA protections. (Notice attached). The ACOP has been updated to re?ect the language requested per VAWA current rules and regulations. Staff continues to attend VAWA training to ensure compliance. B.5 Signi?cant Amendment or Modi?cation. Provide a statement on the criteria used for detennining a significant amendment or modification to the 5-Year Plan. WRHA considers a significant amendment to include ?indamental changes to the Public Housing Admissions and Continued Occupancy Policy (ACOP). WRHA does not consider changing HUD rules or regulations to constitute a substantial deviation/modification or significant amendment. B.6 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the 5—YearPHA Plan? Y N El El (b) If yes, comments must be submitted by the PHA as an attachment to the 5-Year PHA Plan. Pl-{As must also include a nanative describing their analysis of the RAB recommendations and the decisions made on these recommendations. B.7 Certification by State or Local Officials. Form HUD 50077—SL,Certification by State or Local O?icials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. Page 2 of 3 form HUD-50075-5Y (12/2014) Page 3 of 23  CAPITALFUND 5-YEARPLAN FOR FISCALYEAR2023-2027 2023 Bathroom renovation of tub and epoxy ?ooring $8,500.00 Replacementof dated energy ef?cient hot water heater $15,000.00 Upgrade of kitchen & bathroom plumbing $20,000_00 Replacementof gutters & installation of shields $25,000.00 T/U Removal of original kitchen exhaust fan, replace upgrade $10,000.00 Removal of overgrown trees breaching the buildings $20,000.00 Landscape and beauti?cation of all sites $35,000.00 T/U replacement of original tiles with new tiles and stair treads $25,000.00 T/U kitchen cabinets and countertop replacement $30,000.00 TOTAL $188,500.00 2024 Bathroom renovation of tub and epoxy ?ooring $8,500.00 Replacementof dated energy ef?cient hot water heater $15,000.00 Upgrade of kitchen & bathroom plumbing $20,000.00 Replacement of gutter & installation of shields $25,000.00 T/U Removal of original kitchen exhaust fan $10,000.00 F Removal of overgrown trees breachingthe buildings $20,000.00 Landscapeand beauti?cation of all sites $3 5,000.00 Up_grade/modemization of Blayton elevator $110,000.00 Replacementof dated energy efficient refrigerators $40,000.00 Roof replacement/repairwhere needed $10,000.00 Removal & installation of new insulation in attic on all sites $198,000.00 Install handrails where there are 3 or more steps, repair existing hazards $10,000.00 Repair/grindingof all sidewalk trip hazards $10,000.00 T/U replacement of original tiles with new tiles and stair treads $25,000.00 Construction of laundry facility on family sites $238,000.00 TOTAL $774,500.00 Page 4 of 23  2025 Bathroom renovation of tub and epoxy ?ooring $8,500.00 r Replacementof dated energy ef?cient re?igerators $15,000.00 Upgrade of kitchen & bathroom plumbing , $20,000.00 Replacementof gutter & installation of shields $25,000.00 Removal of overgrown trees breaching the buildings $20,000.00 L Landscape and beauti?cation of all sites $3 5,000.00 Demolition of existing Blayton building $150,000.00 Roof replacement/repairwhere needed J $50,000.00 TOTAL $400,000.00 “ 2026 Bathroom renovation of tub and epoxy ?oorirg $8,500.00 Replacementof dated stoves $40,000.00 Upgrade of kitchen & bathroom plumbing $20,000.00 Replacementof gutters and/or installation of shields $25,000.00 T/U Removal of original kitchen exhaust fan, replace upgrade $20,000.00 Removal of overgrown trees breaching the buildings $20,000.00 Landscapeand beauti?cation of all sites $35,000.00 Roof replacement/repair where needed $50,000.00 Exterior siding remediation (power washing) & replacementof all buildings $20,000.00 Replacement of Blayton Building $10,000,000.00 TOTAL $10,218,520.00 2027 Bathroom renovation of tub and epoxy ?ooring $8,500.00 Replacement of dated stoves $40,000.00 Mildew remediation to include cost of temporary housing $40,000.00 Restore 504 complaint showers on family sites $35,000.00 T/U Removal of original kitchen exhaust fan, replace upgrade $20,000.00 Landscape and beauti?cation of all sites $35,000.00 TOTAL $178,500.00 Page 5 of 23  Instructions for Preparation of Form HUD—50075-5Y 5-Year PHA Plan for All PHAs A. PHA information 24 CFR §903.23(4)1e[ A.l include the full PHA Name, PHA Code, , PHA Fiscal Year Beginning (MM/YYYY), PHA Plan Submission Type, and the Availability of Information, speci?c location(s) of all infonnation relevant to the hearing and proposed PHA Plan. PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. B. 5-Year Plan. B.1 Mission. State the Pl-lA’s mission for sewing the needs of low- income, very low- income,and extremely low- income families in the PHA’s jurisdiction for the next ?ve years. (24 CFR §903.6(a)( l )) B.2 Goals and Objectives. identify the Pl-lA’squanti?able goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next ?ve years. (24 CFR §903.6(b)( 1)) For Quali?edPHAs only, if at any time a PHA proposes to take units offline for modernization, then that action requires a signi?cant amendment to the PHA’s 5-Year Plan. B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5- Year Plan. (24 CFR §903.6(b)(2)) B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the Pl-iA‘sgoals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domesticviolence, dating violence, sexual assault, or stalking. (24 CFR §903.61a)l3 ll B.5 Signi?cant Amendment or Modi?cation. Provide a statement on the criteria used for determining a signi?cant amendment or modi?cation to the 5-Year Plan. B.6 Resident Advisory Board (RAB) comments. (a) Did the public or RAB provide comments? (b) if yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR §903.17(a), 24 CFR §903.l9) This information collection is authorized by Section 511 ofthe Quality Housing and Work Responsibility Act, which added a new section SA to the US. Housing Act of 1937, as amended, which introduced the 5-Year PHA Plan. The S-Year PHA Plan provides the PHA's mission. goals and objectives for sewing the needs oflow- income. very low- income, and extremely low Income families and the progress made in meeting the goals and objectives described in the previous 5-Year Plan. Public reporting burden for this infonnation collection is estimated to average .76 hours per response. including the time for reviewing instructions, searching existing data sources. gathering and maintaining the data needed, and completing and reviewing the collection ofinformatlon. HUDmay notcollectthls information, and respondents are not required to complete this form. unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department ofHousing and Urban Development is authorized to solicit the information requested in this form by virtue ofTitle 12, U.S.Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection oflnformation are required to obtain a bene?t or to retain a bene?t. The information requested does notlend itselfto con?dentiality Page 3 of 3 form HUD-50075-SY(12/2014) Page 6 of 23 Certi?cations of Compliance with U.S. Department of Housing and Urban Development Of?ce of Public and Indian Housing PHA Plans and Related Regulations OMB No. 2577-0226 (Standard, Troubled, H C V-Only, and Expires 02/29/2016 Hi h Performer PHAS) PHA Certi?cations of Compliance with the PHA Plan and Related Regulations including Required Civil Rights Certifications Acting on behalf of the Board ofCommissioners ofthe Public Housing Agency (PHA) listed below, as its Chairman or other authorized PI-L4o?icial if there is no Board ofCommissioners, I approve the submission oftheL 5-Year and/or_ Annual PHA Plan for the PHA?scalyear beginning 2023 referredto as the Plan ", ofwhich this document is a part and make , hereinafter ” the following certificationsand agreements with the Department ofHousing and Urban Development (HUD) in connection with the submission ofthe Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certi?cation by the appropriate State or local of?cials that the Plan is consistent with the applicable Consolidated Plan, which includes a certi?cation that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the RehabilitationAct of 1973, and title H of the Americans with Disabilities Act of 1990. The PHA will af?rmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to af?rmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. For PHA Plans that includes a policy for site based waiting lists: 0 The PHA regularly submits required data to HUD‘s 50058 PIC/I1V1S Module in an accurate, complete and timely manner (as speci?ed in PIH Notice 2010-25); 0 The system of site—basedwaiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; 0 Adoption of a site—basedwaiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; 0 The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair housing; 0 The PHA provides for review of its site—basedwaiting list policy to determine if it is consistent with civil rights laws and certifications, as speci?ed in 24 CFR part 903.7(c)(1). The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. The FHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low—orVery-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementingregulations at 49 CFR Part 24 as applicable. Page 1 of 2 form HUD-50077-ST-HCV-HP (12/2014) Page 7 of 23  12. ghePHA FR 5.105 a . take appropriate af?rmative action to award contracts to minority and women's business enterprises under 24 13. The PHA will provide the responsible entity or HUD any documentationthat the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 14. With respect to public housing the PHA will comply with Davis-Baconor HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 15. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 16. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the ResidentialLead-Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A—87(Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 22. The PHA certi?es that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s). Williamsburg Redevelopment and Housing Authority VA025 PHA Name PHA Number/HA Code Annual PHA Plan for Fiscal Year 20 X 5-Year PHA Plan for Fiscal Years 20 23 - 20 27 I hereby certify that all the infonnation stated herein, as well as any information provided the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminaland/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802). Name of Authorized Official Page 2 of 2 form HUD-50077-ST-HCV-HP (12/2014) Page 8 of 23  NOTICE OF OCCUPANCY RIGHTS UNDER U.S. Department of Housing and Urban Development THE VIOLENCE AGAINST WOMEN ACT OMB Approval No. 2577-0286 Expires 06/30/2017 Williamsburg Redevelopment and Housing Authority 1WRHA! Notice of Occupancy Rights under the Violence Against Women Act‘ To all Tenants and Applicants The Violence Against Women Act (VAWA) provides protections for victims of domestic violence, dating violence, sexual assault, or stalking. VAWA protections are not only available to women, but are available equally to all individuals regardless of sex, gender identity, or sexual orientation?The U.S. Department of Housing and Urban Development (HUD) is the Federal agency that oversees that WRHA is in compliance with VAWA. This notice explains your rights under VAWA. A HUD-approved certi?cation form is attached to this notice. You can ?ll out this form to show that you are or have been a victim of domestic violence,dating violence, sexual assault, or stalking, and that you wish to use your rights under VAW .” Protections for Applicants If you otherwise qualify for assistance under Public Housing, you cannot be denied admission or denied assistance because you are or have been a victim of domestic violence, dating violence, sexual assault, or stalking. Protections for Tenants If you are receiving assistance under Public Housing, you may not be denied assistance, terminated from participation, or be evicted from your rental housing because you are or have been a victim of domestic violence, dating violence, sexual assault, or stalking. 1 Despite the name of this law, VAWA protection is available regardless of sex, gender identity, or sexual orientation. 2 Housing providers cannot discriminate on the basis of any protected characteristic, including race, color, national origin, religion, sex, familial status, disability, or age. HUD-assisted and HUD-insured housing must be made availableto all otherwiseeligible individualsregardless of actual or perceived sexualorientation,gender identity, or marital status. Fonn HUD-5380 (12/2016) Page 9 of 23 Also, if you or an af?liated individual of yours is or has been the victim of domestic violence, dating violence, sexual assault, or stalking by a member of your household or any guest, you may not be denied rental assistance or occupancy rights under Public Housing solely on the basis of criminal activity directly relating to that domestic violence, dating violence, sexual assault, or stalking. Affiliated individual means your spouse, parent, brother, sister, or child, or a person to whom you stand in the place of a parent or guardian (for example, the af?liated individual is in your care, custody, or control); or any individual, tenant, or lawful occupant living in your household. Removing the Abuser or Perpetrator from the Household WRHAmay divide (bifurcate) your lease in order to evict the individual or terminate the assistance of the individual who has engaged in criminal activity (the abuser or perpetrator) directly relating to domestic violence, dating violence, sexual assault, or stalking. If WRHA chooses to remove the abuser or perpetrator, WRHA may not take away the rights of eligible tenants to the unit or otherwise punish the remaining tenants. If the evicted abuser or perpetrator was the sole tenant to have established eligibility for assistance under the program, WRHA must allow the tenant who is or has been a victim and other household members to remain in the unit for a period of time, in order to establish eligibility under the program or under another HUD housing program covered by VAWA, or, ?nd alternative housing. In removing the abuser or perpetrator from the household, WRHA must follow Federal, State, and local eviction procedures. In order to divide a lease, WRHA may, but is not required to, ask you for documentation or certi?cation of the incidences of domestic violence, dating violence, sexual assault, or stalking. F orm HUD-53 80 (12/2016) Page 10 of 23 Moving to Another Unit Upon your request, WRHA may permit you to move to another unit, subject to the availability of other units, and still keep your assistance. In order to approve a request, WRHA may ask you to provide documentationthat you are requesting to move because of an incidence of domestic violence, dating violence, sexual assault, or stalking. If the request is a request for emergency transfer, the housing provider may ask you to submit a written request or ?ll out a form where you certify that you meet the criteria for an emergency transfer under VAWA. The criteria are: (1) You are a victim of domestic violence, dating violence, sexual assault, or stalking. If your housing provider does not already have documentationthat you are a victim of domestic violence,dating violence, sexual assault, or stalking, your housing provider may ask you for such documentation, as described in the documentationsection below. (2) You expressly request the emergency transfer. Your housing provider may choose to require that you submit a form, or may accept another written or oral request. (3) You reasonably believe you are threatened with imminent harm from further violence if you remain in your current unit. This means you have a reason to fear that if you do not receive a transfer you would suffer violence in the very near future. OR You are a victim of sexual assault and the assault occurred on the premises during the 90-calendar-day period before you request a transfer. If you are a victim of sexual assault, then in addition to qualifying for an emergency transfer because you reasonably believe you are threatened with imminent harm from Form HUD-5380 (12/2016) Page 11 of 23  further violence if you remain in your unit, you may qualify for an emergency transfer if the sexual assault occurred on the premises of the property from which you are seeking your transfer, and that assault happened within the 90-calendar-day period before you expressly request the transfer. WRHA will keep con?dential requests for emergency transfers by victims of domestic violence, dating violence, sexual assault, or stalking, and the location of any move by such victims and their families. WRHA’s emergency transfer plan provides further information on emergency transfers, and WRHA must make a copy of its emergency transfer plan available to you if you ask to see it. Documenting You Are or Have Been a Victim of Domestic Violence, Dating Violence, Sexual Assault or Stalking WRHA can, but is not required to, ask you to provide documentation to “certify” that you are or have been a victim of domestic violence, dating violence, sexual assault, or stalking. Such request from WRHA must be in writing, and WRHA must give you at least 14 business days (Saturdays, Sundays, and Federal holidays do not count) from the day you receive the request to provide the documentation. WRHA may, but does not have to, extend the deadline for the submission of documentation upon your request. You can provide one of the following to WRHA as documentation. It is your choice which of the following to submit if WRHA asks you to provide documentation that you are or have been a victim of domestic violence, dating violence, sexual assault, or stalking. 0 A complete HUD-approved certification form given to you by WRHA with this notice, that documents an incident of domestic violence, dating violence, sexual assault, or Form HUD-53 80 (12/2016) Page 12 of 23  stalking. The form will ask for your name, the date, time, and location of the incidentof domestic violence, dating violence,sexual assault, or stalking, and a description of the incident. The certi?cation form provides for including the name of the abuser or perpetrator if the name of the abuser or perpetrator is known and is safe to provide. A record of a Federal, State, tribal, territorial, or local law enforcement agency, court, or administrativeagency that documentsthe incident of domestic violence,dating violence, sexual assault, or stalking. Examples of such records include police reports, protective orders, and restraining orders, among others. A statement, which you must sign, along with the signature of an employee, agent, or volunteer of a victim service provider, an attorney, a medical professional or a mental health professional (collectively, “professional”)from whom you sought assistance in addressing domestic violence, dating violence, sexual assault, or stalking, or the effects of abuse, and with the professional selected by you attesting under penalty of perjury that he or she believes that the incident or incidents of domestic violence, dating violence, sexual assault, or stalking are grounds for protection. Any other statement or evidence that WRHA has agreed to accept. If you fail or refuse to provide one of these documents within the 14 business days, WRHA does not have to provide you with the protections contained in this notice. If WRHA receives con?icting evidence that an incident of domestic violence, dating violence, sexual assault, or stalking has been committed (such as certi?cation forms from two or more members of a household each claiming to be a victim and naming one or more of the other petitioning household members as the abuser or perpetrator), WRHA has the right to request that you provide third-party documentation within thirty 30 calendar days in order to resolve the Form HUD-5380 (l2/2016) Page 13 of 23 con?ict. If you fail or refuse to provide third-party documentationwhere there is con?icting evidence,WRHA does not have to provide you with the protections contained in this notice. Con?dentiality WRHA must keep con?dential any information you provide related to the exercise of your rights under VAWA, including the fact that you are exercising your rights under VAWA. WRHA must not allow any individual administering assistance or other services on behalf of WRHA (for example, employees and contractors) to have access to con?dential information unless for reasons that speci?cally call for these individualsto have access to this information under applicable Federal, State, or local law. WRHA must not enter your information into any shared database or disclose your information to any other entity or individual. WRHA, however, may disclose the information provided if: 0 You give written permission to WRHA to release the information on a time limited basis. 0 WRHA needs to use the information in an eviction or termination proceeding, such as to evict your abuser or perpetrator or terminate your abuser or perpetrator from assistance under this program. 0 A law requires WRHA or your landlord to release the information. VAWA does not limit WRHA’s duty to honor court orders about access to or control of the property. This includes orders issued to protect a victim and orders dividing property among household members in cases where a family breaks up. Fonn HUD-53 so (12/2015) Page 14 of 23 Reasons a Tenant Eligible for Occupancy Rights underVAWA May Be Evicted or Assistance May Be Terminated You can be evicted and your assistance can be terminated for serious or repeated lease violations that are not related to domestic violence,dating violence, sexual assault, or stalking committed against you. However, WRHA cannot hold tenants who have been victims of domestic violence, dating violence, sexual assault, or stalking to a more demanding set of rules than it applies to tenants who have not been victims of domestic violence, dating violence, sexual assault, or stalking. The protections described in this notice might not apply, and you could be evicted and your assistance terminated, if WRHA can demonstrate that not evicting you or terminating your assistance would present a real physical danger that: 1) Would occur within an immediate time frame, and 2) Could result in death or serious bodily harm to other tenants or those who work on the property. If WRHA can demonstrate the above, WRHA should only terminate your assistance or evict you if there are no other actions that could be taken to reduce or eliminate the threat. Other Laws VAWA does not replace any Federal, State, or local law that provides greater protection for victims of domestic violence, dating violence, sexual assault, or stalking. You may be entitled to additional housing protections for victims of domestic violence, dating violence, sexual assault, or stalking under other Federal laws, as well as under State and local laws. Non-Compliance with The Requirements of This Notice Form HUD-5380 (12/2016) Page 15 of 23  You may report a covered housing provider’s violations of these rights and seek additional assistance,if needed, by contacting or ?ling a complaint with Richmond, Virginia, HUD ?eld office. For Additional Information You may View a copy of HUD’s ?nal VAWA rule at htt s://www.hudexchan e.info/resource/4718/federal-re ister—notice- ro osed-rule-vioIence- against-women-act-2013-vawa-2013/#sthash.;dZna8Lt.dpuf . Additionally, WRHA must make a copy of HUD’s VAWA regulations available to you if you ask to see them. For questions regarding VAWA, please contact the Williamsburg Redevelopment and Housing Authority at (757) 220-3477. For help regarding an abusive relationship, you may call the National Domestic Violence Hotline at 1-800-799-7233 or, for persons with hearing impairments, 1-800-787-3224 (TTY). You may also contact Williamsburg Human Services at (757) 220-6161. For tenants who are or have been victims of stalking seeking help may visit the National Center for Victims of Crime’s Stalking Resource Center at https://www.victimsofcrime.org/our- programs/stalking-resource-center. For help regarding sexual assault, you may contact Avalon at (757) 258-5051. Victims of stalking seeking help may contact Avalon at (757) 258-5051. Attachment: Certi?cation form HUD-5382 HUD-5382 - U.S. De artment of Housin and Urban Development Form HUD-5380 (I2/2016) Page 16 of 23  Williamsbur Redevelo ment and Housin Authori 401 Lafayette Street, Williamsburg, Virginia 23185 Telephone (757) 220-3477 Fax (757) 221-0528 TDD Number 1-800-828-1140 COL LEASE ADDENDUM (VIOLENCE AGAINSTWOMEN AND JUSTICE DEPARTMENTREAUTHORIZATIONACT or 2005 TENANT LANDLORD UNIT NO. & ADDRESS This lease addendum adds the following paragraphs to the Lease between the above referenced Tenant and Landlord. Purpose of the Addendum The lease for the above referenced unit is being amended to include the provisions of the Violence Against Women and Justice Department Reauthorization Act of 2005 (VAWA). Con?icts with Other Provisions of the Lease In case of any con?ict between the provisions of this Addendum and other sections of the Lease, the provisions of this Addendum shall prevail. Term of the Lease Addendum The effective date of this Lease Addendum is . This Lease Addendum shall continue to be in effect until the Lease is terminated. VAWA Protections 1. The Landlord may not consider incidents of domestic violence, dating violence or stalking as serious or repeated violations of the lease or other “good cause" for termination of assistance, tenancy or occupancy rights of the victim of abuse. 2. The Landlord may not consider criminal activity directly relating to abuse, engaged in by a member of a tenant's household or any guest or other person under the tenant's control, cause for termination of assistance, tenancy, or occupancy rights if the tenant or an immediate member of the tenant's family is the victim or threatened victim of that abuse. 3. The Landlord may request in writing that the victim, or a family member on the victim’s behalf, certify that the individual is a victim of abuse and that the Certification of Domestic Violence, Dating Violence or Stalking, Form HUD- 91066, or other documentation as noted on the certi?cation form, be completed and submitted within 14« business days, or an agreed upon extension date, to receive protection under the VAWA. Failure to provide the certification or other supporting documentation within the specified timeframe may result in eviction. Tenant Date Landlord Date The Williamsburg Redevelopment and Housing Authority (WRHA) does not discriminate on the basis of race, color, national origin, religion, sex, disability, elderliness, source of funds, sexual orientation, gender identity, military status, or familial status in admission or access to its programs. If you need to request a reasonable accommodation for a disability, contact the WRHA Section 504- Coordinator. Equal Housing Opportunity Page 17 of 23 Barrier Free 6;  Williamsburg Redevelopment and Housing Authority 401 Lafayette Street, Williamsburg, Virginia 23185 Telephone (757) 220-3477 Fax (757)221-0528 TDD Number 1-800-828-1140 Public reporting burden for this collectionof informationis estimatedto average 1 hour per response. This includesthe timefor collecting,reviewing,and reportingthe data. Informationprovidedis to be used by owners and management agents administering Section8 project-based assistanceunderthe UnitedStatesHousingAct of193'? (42 1213.0.1437) to request atenant to certifythatthe individualis a victimof domesticviolence,datingviolence,or stalking.Theinformationis subjectto the con?dentialityrequirementsof the HUD ReformLegislation.This agencymay not collectthis information,and you as not requiredto completethis form unless it displaysa currently‘validOMB controlnumber. Purpose of Form: The ViolenceAgainstWomenand JusticeDepartmentReauthorization Act of2005 protects qualiftedtenants and fam?y membersof tenants who are victnnsof domesticviolence,datingviolence,or stalling (collectively“domatic violence’) from beingevictedor terminatedfrom housingassistancebased on acts of sumviolenceagainstthem. Use of Form: If you have been a of domesticviolence, you or a familymemberon your behalfmustcompleteand submitthis csti?cation form, or submitthe informationdescnbedbelowunder “AlternateDocumentation," whim may be providedin lieu of the certi?cationform, within 14 businessdays of receivingthe written request for this certi?cationform by the owner or management agent The certificationform or alternatedocumentation must be returnedto the personandthe addressspeci?edin the writtenrequest for the certificationform. If the requestedcerti?cation form or the informationthat may be providedin lieu of the certificationform is not receivedby the 14thbusinessday or any extensionof the data providedby the owner or management agent,none of the protections affordedto victimsof domesticviolenceunder the Section 8 projectobased assistanceprogramw?l apply. Distributionor issuance of this form does not serve as a written request for certi?cation. Alternate Documentation: In lieu of thiscerti?cationform (or in additionto it), the followingdocumentationmaybe provided: (1) A federal,state, 1Iil).'3.l, territorial,or localpoliceor conrtre-cord;or (2) Documentation signedby an employee,agent or volunteerof a victimserviceprovider,an attorney or medicalprofessional,from whom thevictiznhas soughtassistancein addressingthedomesticviolence,datingviolenceor stalking,or the effectsof abuse,in which the professionalattests underpenaltyof perjury(28 U.-S.C.1746) to the professional’:belief that the incidentis) in questionare bona tideincidentsof abuse,andthe has signedor attestedto the documentation. TO BE COMPLE1'EB BY OR ON BEHALF OF THE VICTBI OF DOMESTIC VIOLENCIE: 1. Date written re a est is received from owner or mana ; ement it em: 2. Name of victim: Your name (if different): 1, ‘W The Williamsburg Redevelopment and Housing Authority (WRHA) does not discriminate on the basis of race, color, national origin, religion, sex, disability, elderliness, source of funds, sexual orientation, gender identity. military status, or familial status in admission or access to its programs. If you need to request a reasonable accommodation for a disability, contact the WRHA Section 504- Coordinator. Equal Housing Opportunity Page 18 of 23 Barrier Ffee ——I  Williamsburg Redevelopment and Housing Authority Tenant Meeting Minutes 8/16/2023 11:00 a.m. Blayton Building Present were: Tyrone Franklin, Executive Director; JaLauna Burton, Public Housing Administrator;and Sandi Filicko, AdministrativeCoordinator Residents present were: Valarie Walden, Brenda McCain, Joyce Barsten, Vivian Redcross, Shirley Evans, Mrs. Singh, Janet Elguera, Janice Mitchell,Jeneca Lee, Harold Johnson, Nancy Hanna, Bernice Williams, Pearline Skeeter, Karoline Moore, and Andrew Salisbury. The meeting was called to order at 11:09 a.m. The purpose of the meeting was to discuss the five-year plan and seek tenant input. Mrs. Burton explained what the five-year plan is and how the process of developing the five-year plan works. She reviewed items to be addressed in each of the years 2023 — through 2027 (attached). Mr. Franklin told the residents that the Blayton Building is scheduled to be demolished and rebuilt in the field next to the current building. He advised that the new building will be built first and tenants will be moved into it before demolition of the current building. Tenants were asked for input and ideas regarding the five-year plan — Blayton Laundry Facility asked for credit/debit card machines on washers and dryers asked for change machine asked for additional washers and dryers asked for upgraded exhaust fans asked for carpet replacement asked for a dog waste container asked for a trash can in front of the building Family Sites asked to have units painted (long—termresidents) asked for designated parking places asked for playgrounds asked for community activities The meeting adjourned at 11:58 p.m. Page 19 of 23  WRHA TENANT COUNC|i.. MEETING (5-Year Klan) SIGN-IN Date: Wednesday, August 16, 2023 Time: 11:00 am Location: Blayton Building Community Room NAME ADDRESS CHECK(~l)IF YOU ARE INTERESTEDIN REPRESENTING voun NEIGHBORHOOD \Jm\qow/\¢x>ma.—N. 1" u E2 8 M bmsf EranJig /\“\'5Cq;/) Page 20 of 23 13;) V5vsfeam A “‘ 5' gay/67 awmje 55¢:/+/17 )"af}\/<a\<;+{ \ \ H 3 /[ (N/7 7 é’\c?L»-’<11_,”\\/15 6. 75.45;/@951 W4 g@ 4:: (J3 1 ‘ %\\":'s EL;uf\r\\V1<13 1° ywc/£1/W1 ‘$27 <€¢¥//wd W413  //7944/70L B Rmwmé 5Kakr’ M'Hm/“~ fm?/g r 1%K&AwXA&}NqW®& 16 17. 18. Page 21 of 23 19. 20. 21. r 22. 23. 24. 25. 26. 27.  NOTICE TO THE CITIZENS OF WILLIAMSBURG The Williamsburg Redevelopment & Housing Authority will hold a public hearing at 5:00 p.m., on Monday, September 11, 2023 in the City Council Chambers, located at 412 N. Boundary Street, Williamsburg, VA, for the purpose of receiving comments on the PHA 5-year Plan (2023- 2027) from citizens and residents of the Authority’s public housing units. A copy of the Agency’s Plan is available for review in the Authority's of?ce by appointment only, located at 401 Lafayette Street, Williamsburg, Va., please contact jburton@wil1iamsbu;gva.go_v concerning appointments between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday. Posted: August 10, 2023 Page 22 of 23  AGENDA Williamsburg Redevelopment and Housing Authority Board of Commissioners Special Called Meeting Monday, September 11, 2023 A special called meeting of the Williamsburg Redevelopment and Housing Authority will be held Monday, September 11, 2023, in the Stryker Center, 412 N. Boundary Street commencing at 5:00 PM. 1. CALL TO ORDER 2. ROLL CALL 3. NEW BUSINESS A. Consideration and Approval of the 5-Year PHA Plan — Tyrone Franklin, Executive Director 4. OPEN FORUM 5. ADJOURNMENT Page 23 of 23