City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York January 27, 2020 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting January 13, 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Approve transfers in the 2019-2020 General Fund Budget 2.) Approve payroll and transfers from 1/08/2020 to 1/21/2020 3.) Approval of the 5/31/2019 financials 4.) Approve 2019 Firefighters Length of Service records 5.) Approve amended Outdoor Seating fees B. Deputy Mayor Piazza - Report and Resolution(s) 1.) Authorize Mayor to sign Local Emergency Management Mutual Aid Assistance MOU C. Trustee Yates – Report and Resolution(s) D. Trustee Etu – Report and Resolution(s) 1.) Designate office to be filled and terms for 2020 Village Election 2.) Designate date, hours for voting, voting district and polling location for 2020 Village Election E. Trustee Murphy – Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/1/19 1  Meetings Schedule Village Board Liaisons (Updated 7/1/19) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. Waterfront Advisory Committee 2nd Mon. – Village Board Work Session at 6:00pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Meeting 6:00pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 3rd Tues. – Meeting House Committee at 6:30pm at MH Committee, Historic Preservation Commission/War of 1812 Field 3rd Tues. – Glen Park Art Festival Committee at 7:30pm Hospital Committee, Zoning Board of Appeals 4th Tues. – Historic Preservation Commission at 7:00pm 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud TRUSTEE MURPHY: Meeting House Committee, Glen Park Joint 2nd Wed. – Tree Board at 6:30pm Board, Traffic & Safety, Youth & Rec 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business 1st Thur. – Traffic & Safety Committee at 7:00pm Association, Tree Board, Environmental Advisory Council 2nd Thur.- Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherewise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) January 2020 28 HPC meeting at 7:00pm February 2020 3 Planning Board meeting at 7:30pm 4 Glen Park Joint Board meeting (at Town of Amherst) 7:00pm 6 Traffic & Safety meeting at 7:00pm 11 Beautification Committee meeting at 6:30pm 12 Tree Board meeting at 6:30pm 12 Parks Committtee meeting at 7:15pm 17 Environmental Advisory Council meeting at 7:00pm 18 Glen Park Art Festival Committee meeting at 7:30pm 19 Zoning Board meeting at 7:00pm 24 Village Board Work Session at 6pm 24 Village Board regular meeting at 7:30pm 25 HPC meeting at 7:00pm Visit the Village website at 25 Youth & Rec meeting at 7:00pm 26 Village Co-Op meeting at 5:30pm www.walkablewilliamsville.com 26 LWPR 6:00pm For Village information, news & events. March 2020 Follow us on www.Facebook.com/williamsville 2 Planning Board meeting at 7:30pm 3 Glen Park Joint Board meeting (at Town of Amherst) 7:00pm 5 Traffic & Safety meeting at 7:00pm 9 Village Board Work Session at 6pm 9 Village Board regular meeting at 7:30pm 11 Tree Board meeting at 6:30pm 11 Parks Committtee meeting at 7:15pm 16 Environmental Advisory Council meeting at 7:00pm 17 Glen Park Art Festival Committee meeting at 7:30pm 18 Zoning Board meeting at 7:00pm 23 Village Board Work Session at 6pm 23 Village Board regular meeting at 7:30pm 24 HPC meeting at 7:00pm 24 Youth & Rec meeting at 7:00pm 25 Village Co-Op meeting at 5:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2019-2020 fiscal year. To: 001-5110-4161-902 (Street Maintenance – Repairs/2002 Int’l Dump w/Plow Frame) $434.00 001-5110-4161-905 (Street Maintenance – Repairs/2007 Int’l SanderPlow/Dump) $344.00 001-5110-4161-906 (Street Maintenance – Repairs/2002 Int’l 4300 Dump) $103.00 001-5110-4161-909 (Street Maintenance – Repairs/2013 Ford F-150 Pick-up) $21.00 001-5110-4161-910 (Street Maintenance – Repairs/2009 Ford F350 - Green) $154.00 001-5110-4161-912 (Street Maintenance – Repairs/2012 CAT Hi-Lift) $26.00 001-5110-4161-913 (Street Maintenance – Repairs/1993 GMC CJ-1600 Sewer Jet) $31.00 001-5110-4161-914 (Street Maintenance – Repairs/2001 Trackless Sidewalk Plow) $90.00 From: 001-5110-4161 (Street Maintenance – Repairs/Equipment) $1,203.00 To: 001-5110-4161-916 (Street Maintenance – Repairs/2012 Chevy 2500HD 4x4) $22.00 001-5110-4161-918 (Street Maintenance – Repairs/2010 Ford F350XL Pickup) $445.00 001-5110-4161-921 (Street Maintenance – Repairs/2008 Ford F-250 Pickup) $22.00 From: 001-5110-4161 (Street Maintenance – Repairs/Equipment) $489.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $126,762.48 covering the period from 1/08/2020 – 1/21/2020 are hereby approved as follows: Payroll covering 1/06/2020 – 1/19/2020: $42,719.09 Vouchers covering 1/08/2020 – 1/21/2020: General Fund $68,049.94 Water Fund $.00 Sewer Fund $369.57 Glen Park Fund $0.62 Trust & Agency Fund $15,503.26 Debt Service $0.00 Community Development $0.00 Capital Fund __ $120.00 $84,043.39 GRAND TOTAL: $126,762.48 ROGERS #3 RESOLVED, that the Village of Williamsville Financial Statements for the fiscal year ending May 31, 2019, and presented by Drescher & Malecki, LLP on December 9, 2019, have been reviewed by the Village Board, and are hereby accepted as the Official Financial Statements for the 2018-2019 fiscal year; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Williamsville hereby certifies that the records of the Williamsville Court were examined and audited by Drescher & Malecki, LLP in conjunction with the audit of the records of the Village of Williamsville for the fiscal year ending May 31, 2019, and as required by Section 2019-a of the Uniform Justice Court Act. ROGERS #4 RESOLVED, that the Village Board of Trustees hereby approves the Volunteer Firefighters Service Award Program List of all 2019 active volunteer firefighters for the Village of Williamsville and hereby authorizes the Mayor to sign the authorization for Penflex, Inc. to use the data submitted for the 2019 records. ROGERS #5 1.) RESOLVED, that the Village Board of Trustees hereby approves the amended fees for the following: OUTDOOR SEATING PERMIT FEES: 1 to 6 Seats……………….$100.00 6 to 59 Seats……………...$200.00 60+ Seats…………………$400.00 Note: If needed, additional inspections……………….$50.00/insp. PIAZZA #1 WHEREAS, there is a long history of sharing Emergency Management Services within Erie County; and WHEREAS, the Village of Williamsville wishes to continue sharing such services with other municipalities within Erie County; NOW, THEREFORE, BE IT RESOLVED, that the Village of Williamsville elects to participate in the Local Emergency Management Mutual Aid Assistance Memorandum of Understanding, and will comply with the provisions of the agreement; and BE IT FURTHER RESOLVED, that the Mayor and Administrator/Clerk-Treasurer are hereby authorized to sign the Memorandum of Understanding on behalf of the Village. ETU #1 WHEREAS, the next Village Election will be held on June 16, 2020; and WHEREAS, the offices to be filled and the terms thereof, are as follows: One (1) Trustees for terms of one (1) year NOW, THEREFORE, BE IT RESOLVED, that the Administrator is hereby authorized to publish a legal notice designating the date of the election, the offices to be filled and the terms thereof in the February 5, 2020 Amherst Bee. ETU #2 WHEREAS, the next Village Election is to be held on Tuesday, June 16, 2020; and WHEREAS, the hours of voting shall be from 12:00 noon until 9:00 p.m. NOW, THEREFORE, BE IT RESOLVED, that said Village has one (1) election district which includes the entire area of the municipal boundaries of the Village of Williamsville; and BE IT FURTHER RESOLVED, that the sole polling place of holding such election shall be at Williamsville Village Hall, 5565 Main Street, Williamsville.