City Council

| | Work Session Agenda 6 p.m. Monday, July 13, 2020 NOTE: Zoom access details are at the bottom of page two I. Guest(s) II. Correspondence III. Grants Updates IV. Agenda Review V. Village Board Reports  Mayor Deb Rogers 1.) Trash pickup, contract with Modern Disposal  Old Business 1.) Cable franchise agreement 2.) Format, logistics of future board meetings at Village Hall  Deputy Mayor Basil Piazza  Trustee Matt Etu 1.) Playground build subcommittee  Old Business 1.) South Long rezoning 2.) Landscape code rewrite  3.) Structures definition 4.) Demolition code revision 5.) Ellicott Creek wall at 26 Mill St.  Trustee John Murphy  Trustee Al Yates  Old Business 1.) Adding cultural diversity to Arts and Culture Committee VI. Department Head Reports  Village Attorney Charles Grieco  Administrator Judy Kindron 1.) Amherst Senior Center use of Island Park pavilion  DPW Crew Chief Ben Vilonen  Director of Community Development Keaton DePriest 1.) Local Waterfront Revitalization Program updates 2.) Williamsville Business Association updates, plans Zoom Web Link: https://us02web.zoom.us/j/84361904038 Meeting ID: 843 6190 4038 Meeting Access by Phone: 1-929-205-6099 Meeting ID: 843 6190 4038  Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York July 13, 2020 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting June 22, 2020 I V. Public Hearing(s) 1) Continuation of the May 11, 2020 public hearing on the proposed Parks Master Plan and guidance documents V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize payroll and vouchers from 6/17/2020 to 7/07/2020 3.) Approve the 2020 Community Development Block Grant 4.) Approve bid for Williamsville Meeting House Exterior Restoration project B. Trustee Etu - Report and Resolution(s) C. Trustee Murphy – Report and Resolution(s) D. Deputy Mayor Piazza – Report and Resolution(s) E. Trustee Yates – Report and Resolution(s) 1) Approve Juneteenth as an official Village Holiday VII. Staff Reports VIII. Executive Session 1) To discuss the employment of a specific Village employee 2) To discuss a pending litigation matter. IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/1/19 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/1/19) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 2nd Mon. – Village Board Work Session at 6:00pm Dept. Waterfront Advisory Committee 3rd Mon. – Environmental Advisory Council at 7:00pm 4th Mon. – Village Board Meeting 6:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Art Festival Committee at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission/War of 1812 Field 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Hospital Committee, Zoning Board of Appeals 2nd Wed. – Tree Board at 6:30pm 2nd Wed. – Parks Committee at 7:15pm TRUSTEE MURPHY: Glen Park Joint Board, Traffic & Safety, Youth & 3rd Wed. – Zoning Board at 7:00pm in Aud Rec 4th Wed. – Village Co-op at 5:30pm in Aud 1st Thur. – Traffic & Safety Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business 2nd Thur. - Arts & Culture Committee at 7:00pm Association, Tree Board, Environmental Advisory Council A State of Emergency is in effect in the Village of Williamsville through Wednesday, July 15, 2020. Village Hall is currently open daily from 8:00am-4:00pm for Tax Payments. Masks must be worn while in Village Hall. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com For Village information, news & events. July 2020 Follow us on www.Facebook.com/williamsville 27 Village Board regular meeting at 7:30pm August 2020 24 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-3410-4160-3401 (Fire Protection/Truck Expense E-1) $580.00 001-3410-4160-3402 (Fire Protection/Truck Expense E-2) $580.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $1,160.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $301,448.39 covering the period from 6/17/2020 – 7/07/2020 are hereby approved as follows: Payroll covering- 6/08/2020 – 6/21/2020: $45,855.93 Payroll covering- 6/22/2020 – 7/05/2020: $36,846.88 Vouchers covering- 6/17/2020 – 7/07/2020: General Fund $105,404.06 Water Fund $0.00 Sewer Fund $4,158.10 Glen Park Fund $141.40 Trust & Agency Fund $30,221.81 Debt Service $72,600.00 Community Development $0.00 Capital Fund _ $6,220.21 $218,745.58 GRAND TOTAL: $301,448.39 ROGERS #3 RESOLVED, that the use of the 2020 Community Development Block Grant funds of approximately $30,000.00 for Project #2 be amended to the Village Meeting House Exterior Restoration. ROGERS #4 WHEREAS, the Williamsville Meeting House Exterior Restoration project was duly advertised and bids were opened on June 30, 2020; and WHEREAS, two bids were received for the project; NOW, THEREFORE, BE IT RESOLVED, that the project is hereby awarded to Horizon Masonry Restoration for their low base bid of $26,500; and BE IT FURTHER RESOLVED, that following bid alternates/allowances may apply: Alternate #1: $10,750 Additional Masonry Alternate #2: $12,000 New Hardware at Door #101 Alternate #3: $6,500 New Hardware at Door #102 Alternate #4: $7,700 Replacement of Rear Doors at Grade Alternate #5: $1,100 New Roof-mounted Lights ETU #1 MURPHY #1 PIAZZA #1 YATES #1 WHEREAS, African Americans across the state of Texas were made aware of their right to freedom on June 19, 1865, more than two years after President Abraham Lincoln’s Emancipation Proclamation went into effect on January 1, 1863, when Major General Gordon Granger arrived in Galveston with federal troops to read General Order No. 3 announcing the end of the Civil War and that all enslaved people were now free, as well as to maintain a presence in Texas for the purpose of enforcement of emancipation among slave- owners throughout the state; and WHEREAS, the New York State and its local governments have a tradition of acknowledging significant milestones in advancing the cause of freedom, and New Yorkers, some of whom descend directly from those brave men and women that gained freedom on that day, join in celebrating the anniversary of the official announcement made in the State of Texas regarding the abolition of slavery and the freeing of some quarter-million African Americans, which anniversary has come to be known as Juneteenth; and WHEREAS, the observance of Juneteenth honors the history, perseverance, and achievements of African Americans, and celebrates America’s progress and continuing commitment to realizing the principles of liberty and equality upon which our nation was founded; and WHEREAS, this observance is a reminder of the hardships and losses suffered by African Americans in their struggle to attain freedom, and we pay tribute to the memory of those who made the ultimate sacrifice in this quest; through their experiences and those of others who were successful in achieving victory, we find among the most poignant and valuable lessons of humankind that continue to resonate with people of all backgrounds; and WHEREAS, the official emancipation of African Americans throughout the United States literally and figuratively opened doors of opportunity that enabled following generations to contribute immeasurably to our nation’s richness, equality of citizens, and global leadership, and today communities across New York State mark the anniversary of Juneteenth with appropriate commemoration; and WHEREAS, it is fitting that all New Yorkers, including the residents and employees of the Village of Williamsville, join to commemorate such an important day in our nation’s history, and take the opportunity to reflect upon and rejoice in the freedom and civil rights that we all share as Americans; WHEREAS, on June 17, 2020, the Governor officially recognized June 19, 2020 is as Juneteenth and declared that Juneteenth shall be a holiday for state employees; NOW, THEREFORE, effective in the calendar year 2021 and thereafter, the Board of Trustees of the Village of Williamsville designates Juneteenth as an official holiday within the Village, during which Village Hall and other Villages offices will be closed and Village employees, who if not required to work, shall be entitled to leave at full pay without charge to existing accruals and for those employees who are required to work, they shall receive one day of compensatory time.