City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York August 24, 2020 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting July 27, 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2019-2020 General Fund Budget Transfers 2.) Authorize 2020-2021 General Fund Budget Transfers 3.) Authorize 2019-2020 Sewer Budget Transfers 4.) Authorize 2019-2020 Glen Park Budget Transfers 5.) Authorize 2019-2020 General Fund Budget Amendments 6.) Authorize 2020-2021 General Fund Budget Amendments 7.) Authorize payroll and vouchers from 7/20/2020 to 8/18/2020 8.) Approve the purchase of the Fire Department New Rescue Vehicle B. Trustee Etu - Report and Resolution(s) 1.) Call for Public Hearing on amendment to Chapter 112 (Zoning) 2.) Appoint member to Parks Steering Committee C. Trustee Murphy – Report and Resolution(s) D. Trustee Deputy Mayor Piazza – Report and Resolution(s) E. Trustee Yates– Report and Resolution(s) 1) Call for Public Hearing on amendment to Chapter 89 (Streets and Sidewalks) 2) Call for Public Hearing on amendment to Chapter 70 (Parks and Public Areas VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/1/19 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/1/19) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 2nd Mon. – Village Board Work Session at 6:00pm Dept. Waterfront Advisory Committee 3rd Mon. – Environmental Advisory Council at 7:00pm 4th Mon. – Village Board Meeting 6:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Art Festival Committee at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission/War of 1812 Field 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Hospital Committee, Zoning Board of Appeals 2nd Wed. – Tree Board at 6:30pm 2nd Wed. – Parks Committee at 7:15pm TRUSTEE MURPHY: Glen Park Joint Board, Traffic & Safety, Youth & 3rd Wed. – Zoning Board at 7:00pm in Aud Rec 4th Wed. – Village Co-op at 5:30pm in Aud 1st Thur. – Traffic & Safety Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business 2nd Thur. - Arts & Culture Committee at 7:00pm Association, Tree Board, Environmental Advisory Council A State of Emergency is in effect in the Village of Williamsville through Sunday, September 13, 2020. Village Hall is currently open daily from 8:00am-4:00pm for Tax Payments. Masks must be worn while in Village Hall. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com September 2020 For Village information, news & events. 14 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville 15 Village Election - Noon-9:00pm 28 Village Board regular meeting at 7:30pm October 2020 5 Re-Organization meeting at 6:00pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2019- 2020 fiscal year. To: 001-1410-2000-0000 (Village Clerk/Equipment) $538.00 001-1410-4111-0000 (Village Clerk/Internet Access/Website) $115.00 From: 001-1410-4010-0000 (Village Clerk/Office Supplies) $200.00 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $200.00 001-1410-4061-0000 (Village Clerk/Cellular Phone) $253.00 To: 001-1410-4020-0000 (Village Clerk/Postage) $572.00 001-1410-4600-0000 (Village Clerk/Computer Support) $225.00 001-8560-4360-0000 (Shade Trees/Trees Replacement Regular) $6091.00 From: 001-1410-4060-0000 (Village Clerk/Telephone) $285.00 001-1410-4061-0000 (Village Clerk/Cellular Phone) $235.00 001-1410-4620-0000 (Village Clerk/Lease Copy Machine) $277.00 001-8560-4280-0000 (Shade Trees/Equipment Rental) $1,938.00 001-8161-4990-0000 (Recycling/Recycling Contact) $1,465.00 001-8510-4110-0000 (Community Beautification/Service Contracts/ $875.00 Main St. Weed Control) 001-8510-4340-0000 (Community Beautification/Plants) $1,791.00 001-8560-4350-0000 (Shade Trees/Trees/Maintenance) $22.00 To: 001-1640-1000-0000 (Central Garage/Personal Services) $17,916.00 001-8162-1000-0000 (Leaf Pickup/Personal Services) $112.00 001-8560-1000-0000 (Shade Trees/Personal Services) $1,503.00 From: 001-8140-1000-0000 (Central Garage/Personal Services) $8,229.00 001-8170-1000-0000 (Street Cleaning/Personal Services) $3,492.00 001-8510-1000-0000 (Community Beautification/Personal Services) $5,097.00 001-8745-1000-0000 (Flood & Erosion Control/Personal Services) $2,713.00 To: 001-1640-4160-0000 (Central Garage/Building Repairs & Maintenance) $42.00 001-5010-2010-0000 (Street Administration/Computer Software) $305.00 001-5010-4040-0000 (Street Administration/Education Exp/Travel) $2.00 001-5110-4040-0000 (Street Maintenance/Education Exp/Travel) $3.00 001-5110-4161-0000 (Street Maintenance/Repairs/Equipment) $73.00 001-5110-4161-0903 (Street Maintenance/Repairs2015 Dump Truck) $2,771.00 001-5110-4161-0913 (Street Maintenance/Repairs 1993 GMC Sewer Jet) $5.00 001-5110-4272-0000 (Street Maintenance/Blacktop/Oil/Stone Repair) $1,820.00 From: 001-1640-4070-0000 (Central Garage/Utilities) $300.00 001-5110-4250-0000 (Street Maintenance/Gas & Oil) $500.00 001-5110-4260-0000 (Street Maintenance/Maintenance Supplies) $1,100.00 001-5110-4610-0000 (Street Maintenance/Physicals/Eye Exams/Safety Glasses) $300.00 001-1620-4070-0000 (Buildings/Utilities) $700.00 001-1620-4260-0000 (Buildings/Maintenance Supplies) $400.00 001-8140-4161-0000 (Storm Sewers/Repair Receivers) $1,721.00 To: 001-1910-4000-0000 (Unallocated Insurance) $123.00 001-1920-4000-0000 (Association Dues) $67.00 From: 001-1620-4110-0000 (Buildings/Service Contracts) $190.00 To: 001-3620-4110-0000 (Safety Inspection/Service Contracts) $5,024.00 001-1620-4240-0000 (Buildings/Carpet/Paint/Etc. $34.00 From: 001-3620-4010-0000 (Safety Inspection/Office Supplies) $307.00 001-3620-4020-0000 (Safety Inspection/Postage) $355.00 001-3620-4040-0000 (Safety Inspection/Education Exp./Travel) $25.00 001-3620-4041-0000 (Safety Inspection/Mileage Reimbursement) $100.00 001-3620-4490-0000 (Safety Inspection/General Code Updates) $1,457.00 001-3620-4800-0000 (Safety Inspection/Microfilming & Document Scanning) $1,111.00 001-1620-4260-0000 (Buildings/Maintenance Supplies) $34.00 001-8161-4990.0000 (Recycling/Recycling Contract) $1,669.00 To: 001-5110-2000-0000 (Street Maintenance/Equipment) $1,650.00 From: 001-5010-2000-0000 (Street Administration/Equipment) $448.00 001-5110-4000-0000 (Street Maintenance/Seasonal Help) $408.00 001-5110-4250-0000 (Street Maintenance/Gas & Oil) $11.00 001-5010-4111-0000 (Street Administration/Internet Access) $96.00 001-5142-4460-0000 (Snow Removal/Lawn Repair) $209.00 001-8140-4161-0000 (Storm Sewers/Repair Receivers) $478.00 To: 001-5182-4110-0000 (Street Lighting/Contract for Lighting) $2,978.00 001-5182-4270-0000 (Street Lighting/Repair Lights) $723.00 From: 001-8160-4330-0000 (Refuse & Garbage Collection/Dump Fees) $3,701.00 To: 001-7110-2020-0000 (Parks/Park Equipment) $16,828.00 From: 001-7110-2010-0000 (Parks/Capital Improvements) $10,567.00 001-7110-4070-0000 (Parks/Utilities) $503.00 001-7110-4161-0000 (Parks/Repairs-Lights) $160.00 001-7110-4165-0000 (Parks/Repairs-Shelter Maintenance) $194.00 001-7110-4169-0000 (Parks/Repairs-Other) $190.00 001-8161-4990-0000 (Recycling/Recycling Contract) $5,214.00 To: 001-7530-4070-0000 (Village Meeting House/Utilities) $89.00 From: 001-7530-4230-0000 (Village Meeting House/Maintenance) $89.00 To: 001-7550-4460-0000 (Celebrations/Arts & Cultural Committee) $2,894.00 From: 001-7550-4540-0000 (Celebrations/Glen Park Art Festival) $2,266.00 001-7550-4975-0000 (Celebrations/Main Street Block Party) $628.00 To: 001-3410-4109-0000 (Fire Protection/Insurance) $5,303.00 001-3410-4110-0000 (Fire Protection/Service Contracts) $3,819.00 001-3410-4111-0000 (Fire Protection/Internet Access) $1,546.00 001-3410-4180-0000 (Fire Protection/Radio Repairs) $786.00 001-3410-4701-0000 (Fire Protection/Workers Comp) $1,210.00 001-3410-4750-0000 (Fire Protection/Service Award Program) $6,187.00 From: 001-3410-1000-0000 (Fire Protection/Personal Services) $797.00 001-3410-2020-0000 (Fire Protection/Expendable Equipment) $11.00 001-3410-2060-0000 (Fire Protection/Computer Equipment) $383.00 001-3410-2070-0000 (Fire Protection/Office Equipment) $156.00 001-3410-4040-0000 (Fire Protection/Education Exp/Travel) $6,312.00 001-3410-4070-0000 (Fire Protection/Utilities) $2,562.00 001-3410-4071-0000 (Fire Protection/Sewer Charges) $221.00 001-3410-4160-0000 (Fire Protection/Truck Expense) $6,073.00 001-3410-4160-3406 (Fire Protection/Truck Expense-Ladder 6) $136.00 001-3410-4161-0000 (Fire Protection/Small Engine/Equipment Repair) $44.00 001-3410-4250-0000 (Fire Protection/Gas & Oil) $345.00 001-3410-4280-0000 (Fire Protection/EMS Supplies) $46.00 001-3410-4440-0000 (Fire Protection/Central Fire Alarm) $263.00 001-3410-4470-0000 (Fire Protection/Building Maintenance) $515.00  001-3410-4520-0000 (Fire Protection/Hydrant Fees) $412.00 001-3410-4610-0000 (Fire Protection/Health & Welfare) $425.00 001-3410-4620-0000 (Fire Protection/Lease Copy Machine) $150.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-3410-4161-3401 (Fire Protection/Truck Expense Engine 1) $270.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $270.00 ROGERS #3 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2019- 2020 fiscal year. To: 007-1910-4000-0000 (Unallocated Insurance) $1,820.00 007-8120-4100-0000 (Sanitary Sewers/Professional Fees) $2,122.00 007-8120-4112-0000 (Sanitary Sewers/Engineer) $20,316.00 007-8120-4114-0000 (Sanitary Sewers/Engineer-SPDES-Month & Annual) $1,693.00 From: 007-8120-4116-0000 (Sanitary Sewers/Engineer-Monitor Maintenance) $150.00 007-8120-4161-0000 (Sanitary Sewers/Repairs-Lines) $10,298.00 007-8120-4162-0000 (Sanitary Sewers/Repairs-Equipment) $500.00 007-8120-4163.0000 (Sanitary Sewers/Sewer Cleaning/Televising) $14,503.00 007-8120-4260-0000 (Sanitary Sewers/Maintenance Supplies) $500.00 To: 007-9040-8000-0000 (Workers Compensation) $8,964.00 From: 007-9010-8000-0000 (State Retirement) $2,700.00 007-9030-8000-0000 (Social Security) $2,000.00 007-9060-8000-0000 (Hospital & Medical Insurance) $4,264.00 To: 007-9060-8000-0000 (Hospital & Medical Insurance) $228.00 From: 007-9061-8000-0000 (Dental Insurance) $228.00 ROGERS #4 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2019-2020 fiscal year. To: 009-7141-4351-0000 (Glen Park/Park Supplies) $24.00 From: 009-7141-4070-0000 (Glen Park/Utilities) $24.00 ROGERS #5 RESOLVED, that the following Amendments are hereby made in the General Fund for the 2019- 2020 fiscal year, to account for assigned fund to be applied to FD DASNY Grants 30% match. Increase in Revenue: 001-0001-0599-0000 (Appropriated Surplus) $37,666.00 Increase in Expense: 001-3410-4099-0000 (Fire Protection/Grant Expenditures) $37,666.00 RESOLVED, that the following Amendment are hereby made in the General Fund for the 2019-2020 fiscal year, to account for receivable due from NYS on portion of DASNY Grant for the Fire Department that was completed as of 5/31/2020. Increase in Revenue: 001-0001-3090-0000 (State Aid-Grants) $87,888.00 Increase in Expense: 001-3410-4099-0000 (Fire Protection/Grant Expenditures) $87,888.00 RESOLVED, that the following Amendments are hereby made in the General Fund for the 2019- 2020 fiscal year, to account for use of funds previously assigned for the Fire Service Award. Increase in Revenue: 001-0001-0599-0000 (Appropriated Surplus) $3,000.00 Increase in Expense: 001-3410-4720-0000 (Fire Protection/Fire Service Award) $3,000.00 RESOLVED, that the following Amendments are hereby made in the General Fund for the 2019- 2020 fiscal year, to account for Garden Walk donations to cover over budget balance. Increase in Revenue: 001-0001-2705-0000 (Gifts & Donations) $125.00 Increase in Expense: 001-7550-4530-0000 (Celebrations/Garden Walk) $125.00 RESOLVED, that the following Amendments are hereby made in the General Fund for the 2019- 2020 fiscal year, to account for insurance claim received 10/26/2019 (from 4/7/2019) on Main Street. Increase in Revenue: 001-0001-2680-0000 (Insurance Recoveries) $9,590.00 Increase in Expense: 001-5182-4270-0000 (Street Lighting/Repair Lights) $7,440.00 001-8510-4340-0000 (Community Beautification/Plants) $100.00 001-3310-4231-0000 (Traffic Control/Signs-Maintenance) $125.00 001-8560-4360-0000 (Shade Trees/Tree Replacement-Regular) $1,925.00 ROGERS #6 RESOLVED, that the following Amendments are hereby made in the General Fund for the 2020- 2021 fiscal year, to account for 5/31/2020 year-end encumbrances. Increase in Revenue: 001-0001-0599-0000 (Appropriated Surplus) $10,746.00 Increase in Expense: 001-3410-2010-0000 (Fire Protection/Major Equipment) $1,314.00 001-3410-2050-0000 (Fire Protecion/Turnout Gear) $79.00 001-8560-4360-0000(Shade Trees/Trees-Replacement Regular) $9,353.00 ROGERS #7 RESOLVED, that payroll and vouchers in the amount of $561,771.48 covering the period from 7/20/2020 – 8/18/2020 are hereby approved as follows: Payroll covering- 7/20/2020 – 8/2/2020: $36,784.50 Payroll covering- 8/3/2020 – 8/16/2020: $41,630.32 Vouchers covering- 7/22/2020 – 8/4/2020: General Fund $45,775.56 Water Fund $190,922.04 Sewer Fund $138,458.06 Glen Park Fund $393.21 Trust & Agency Fund $14,285.62 Debt Service $0.00 Community Development $0.00 Capital Fund _ $564.00 $390,398.49 Vouchers covering- 8/5/2020 – 8/18/2020: General Fund $40,986.69 Water Fund $40.01 Sewer Fund $756.16 Glen Park Fund $679.46 Trust & Agency Fund $14,319.38 Debt Service $32,422.08 Community Development $0.00 Capital Fund _ $3,754.39 $92,958.17 GRAND TOTAL: $561,771.48 ROGERS #8 WHEREAS, the Village Administrator advertised for sealed bids for the purchase of a Fire Rescue Vehicle; WHEREAS, bids were opened publicly at 3:30pm on Wednesday, August 19th, 2020; and WHEREAS, only one bid was received for this equipment, and the amount corresponds with the estimated cost; NOW, THEREFORE, BE IT RESOLVED, that the bid for the purchase of a Fire Rescue Vehicle is hereby awarded to West Herr Ford of Hamburg, New York for their bid of $47,394.83 for a 2020 Ford Expedition Max “SSV”. Etu #1 RESOLVED that the Administrator is hereby authorized to publish notice of a public hearing to be held at the Village Board meeting that will be held via Zoom.com on Monday September 14, 2020 at 7:30pm for the purpose of hearing all persons interested in commenting on a proposed amendment to Chapter 112 (Zoning) of the Village Code regarding changes to zoning classification of certain Village properties. ETU #2 RESOLVED, that Lauren Schellinger of 400 N. Forest Rd., Williamsville is hereby appointed to the Island Park Playground Build Steering Committee effective as of July 27, 2020. Yates #1 RESOLVED that the Administrator is hereby authorized to publish notice of a public hearing to be held at the Village Board meeting that will be held via Zoom.com on Monday September 14, 2020 at 7:30pm for the purpose of hearing all persons interested in commenting on a proposed amendment to Chapter 89 (Streets & Sidewalks) of the Village Code regarding safe operations of bicycles on sidewalks in the Village. YATES #2 RESOLVED that the Administrator is hereby authorized to publish notice of a public hearing to be held at the Village Board meeting that will be held via Zoom.com on Monday September 14, 2020 at 7:30pm for the purpose of hearing all persons interested in commenting on a proposed amendment to Chapter 70 (Parks & Public Ares) of the Village Code regarding safe operations of bicycles in Village Parks and Recreation Areas.