City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York November 23, 2020 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting November 9, 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize payroll and vouchers from 10/26/2020 to 11/17/2020 3.) Approve light duty work for a DPW employee 4.) Approve NYS Archives revised Retention & Disposition schedule B. Deputy Mayor Piazza- Report and Resolution(s) 1.) Authorize Mayor to sign the Penflex Inc. service agreement C. Trustee Torre– Report and Resolution(s) D. Trustee Etu – Report and Resolution(s) 1.) Appoint a new member to the Historic Preservation Commission. E. Trustee Yates– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Diversity Committee A State of Emergency is in effect in the Village of Williamsville through Saturday, December 12, 2020. Village Hall is currently open daily from 8:00am-4:00pm. Masks must be worn while in Village Hall. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com December 2020 For Village information, news & events. 14 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville January 2020 11 Village Board regular meeting at 7:30pm 25 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-3410-2030-0000 (Fire Protection/Radio Equipment) $ 54.00 From: 001-3410-4180-0000 (Fire Protection/Radio Equipment) $ 54.00 To: 001-3410-4160-3407 (Fire Protection/Truck Repairs R-7) $295.00 001-3410-4160-3407 (Fire Protection/Truck Repairs R-7) $184.00 001-3410-4160-3407 (Fire Protection/Truck Repairs R-7) $100.00 001-3410-4160-3471 (Fire Protection/Truck Repairs ATV 7-1) $746.00 From: 001-3410-4160-0000 (Fire Protection/Truck Repairs) $1325.00 To: 001-5110-4161-0905 (Street Maintenance/Repairs 2007 Int’l Sander, Plow, Dump $2000.00 001-5110-4161-0918 (Street Maintenance/Repairs 2010 Ford F350XL Pickup - Green) $101.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs-Equipment) $2101.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $251,436.27 covering the period from 10/26/2020 – 11/17/2020 are hereby approved as follows: Payroll covering- 10/26/2020 – 11/8/2020: $41,302.58 Vouchers covering- 11/4/2020 – 11/17/2020: General Fund $176,414.89 Water Fund $30.39 Sewer Fund $18,300.94 Glen Park Fund $735.25 Trust & Agency Fund $13,578.28 Debt Service $0.00 Community Development $0.00 Capital Fund _ $1,073.94 $210,133.69 GRAND TOTAL: $251,436.27 ROGERS #3 RESOLVED, that light duty is hereby approved for David Klein for the period through March 2021, at the time of his next medical evaluation. ROGERS #4 RESOLVED, By the Village of Williamsville, that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein. FURTHER RESOLVED, that in accordance with Article 57-A: (a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; (b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods PIAZZA #1 RESOLVED, that the Mayor is hereby authorized to sign the Penflex, Inc. Service Fee Agreement for the Village of Williamsville Firefighter Length of Service Award Program, for the period from November 1, 2020 to October 31, 2021 ETU #1 RESOLVED, that Kathleen DeLaney is hereby appointed to the Historic Preservation Commission through June 30, 2024.