City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York December 14, 2020 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting November 23, 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize payroll and vouchers from 11/09/2020 to 12/08/2020 3.) Certification of the Village Audit for fiscal year ending 5/31/2020 4.) Acceptance of the bid on the sale of 2008 Ford Expedition EL SSV (Rescue 4) B. Deputy Mayor Piazza- Report and Resolution(s) 1.) Authorization for the Mayor to sign a Grant Application for 50% funding of a new Chipper 2.) Authorize the Mayor to sign contract with Flynn Battaglia Architects C. Trustee Yates– Report and Resolution(s) 1.) Authorize the Mayor to sign the Memorandum of Understanding with the Jolly Boys D. Trustee Torre – Report and Resolution(s) E. Trustee Etu– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Diversity Committee A State of Emergency is in effect in the Village of Williamsville through Monday, January 11, 2021. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Anyone entering Village Hall must be wearing a mask, covering both their nose and mouth. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com January 2021 For Village information, news & events. 11 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville 25 Village Board regular meeting at 7:30pm February 2021 8 Village Board regular meeting at 7:30pm 22 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-3410-4160-3401 (Fire Protection/Truck Expense Engine 1) $434.00 From: 001-3410-4161-0000 (Fire Protection/Truck Expense) $434.00 To: 001-3410-4160-3404 (Fire Protection/Truck Expense R-4) $ 22.00 001-3410-4160-3491 (Fire Protection/Truck Expense 9-1 Asst. Chief truck) $ 11.00 001-3410-4160-3492 (Fire Protection/Truck Expense 9-2 Asst. Chief truck) $ 11.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 44.00 To: 001-3410-4160-3409 (Fire Protection/Truck Expense 9 Chiefs truck) $ 17.00 001-3410-4160-3491 (Fire Protection/Truck Expense 9-1 Chiefs truck) $ 17.00 001-3410-4160-3492 (Fire Protection/Truck Expense 9-2 Chiefs truck) $ 17.00 001-3410-4160-3404 (Fire Protection/Truck Expense Rescue 4) $185.00 001-3410-4160-3401 (Fire Protection/Truck Expense Engine 1) $355.00 001-3410-4160-3402 (Fire Protection/Truck Expense Engine 2) $210.00 001-3410-4160-3405 (Fire Protection/Truck Expense Rescue 5) $210.00 001-3410-4160-3406 (Fire Protection/Truck Expense Truck 6) $210.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $1,221.00 To: 001-5110-4161-0901 (Street Maintenance/Repairs 2020 Chevy Tahoe) $ 43.00 001-5110-4161-0905 (Street Maintenance/Repairs 2007 Int’l Sander/Plow/Dump) $438.00 001-5110-4161-0918 (Street Maintenance/Repairs 2010 Ford F350xl Pickup Green) $337.00 001-5110-4161-0925 (Street Maintenance/Repairs 2013 Mini Loader) $126.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs-Equipment) $944.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $243,292.69 covering the period from 11/09/2020 – 12/08/2020 are hereby approved as follows: Payroll covering- 11/09/2020 – 11/22/2020: $46,003.98 Payroll covering- 11/23/2020 – 12/06/2020: $39,550.46 Vouchers covering- 11/09/2020 – 12/08/2020: General Fund $164,255.46 Water Fund $0.00 Sewer Fund $3,974.66 Glen Park Fund $1,429.64 Trust & Agency Fund $27,628.95 Debt Service $0.00 Community Development $0.00 Capital Fund _ $0.00 $197,288.71 GRAND TOTAL: $243,292.69 ROGERS #3 RESOLVED, that the Village of Williamsville Financial Statements for the fiscal year ending May 31, 2020, and presented by Drescher & Malecki, LLP on November 23, 2020, have been reviewed by the Village Board, and are hereby accepted as the Official Financial Statements for the 2019-2020 fiscal year; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Williamsville hereby certifies that the records of the Williamsville Court were examined and audited by Drescher & Malecki, LLP in conjunction with the audit of the records of the Village of Williamsville for the fiscal year ending May 31, 2020, and as required by Section 2019-a of the Uniform Justice Court Act. ROGERS #4 WHEREAS, the Administrator was authorized to advertise for bids for the sale of the Williamsville Fire Department’s Rescue 4 vehicle, FA #580, which includes the following FA #581, #582, #583 & #584; and WHEREAS, only one bid was received for the vehicle from a single bidder; NOW, THEREFORE, BE IT RESOLVED, that the sale of the Williamsville Fire Department’s Chief’s vehicle, 2008 Ford Expedition EL SSV, EMS response vehicle, is hereby awarded “as is” to Memorial Volunteer Fire Company of Chaffee-Sardinia, NY, Inc., for their bid in the amount of $15,000.00; and BE IT FURTHER RESOLVED, that all proceeds will be used solely toward the purchase of new Rescue vehicle. PIAZZA #1 WHEREAS, the Village of Williamsville Department of Public Works calls for the purchase of the following item for the Village’s recycling program and the hauling of material collected to a fully registered DEC facility in New York for the processing of yard waste into compost: 1) Vermeer BC1200XL Brush Chipper. $50,308.00 WHEREAS, the NYSDEC currently has funding available for the purchase of such equipment up to 50% of the total cost; THEREFORE, BE IT RESOLVED, that the Village Board authorizes the submission to the DEC Municipal Waste Reduction and Recycling Program to request funding for the purchase of a Vermeer BC1200XL Brush Chipper for the total project amount of $50,308.00 and BE IT FURTHER RESOLVED, and the Village Board acknowledges that it is responsible for at least 50% ($25,154), of the above total project cost;  RESOLVED, That Deborah L. Rogers, as Mayor of the Village of Williamsville, is hereby authorized and directed to file an application for funding from the DEC Municipal Waste Reduction and Recycling Program to purchase the Vermeer BC1200XL Brush Chipper. PIAZZA #2 WHEREAS, The Mayor is authorized to sign the Flynn Battaglia Architects, D.P.C., agreement for two Village Projects known as the Noll Nature Center Roof Replacement and the Lehigh Valley Section House Exterior Stabilization at a cost of $6,900.00. YATES #1 WHEREAS, each year in July, the Jolly Boys of Williamsville host the annual Old Home Days event on Island Park in the Village of Williamsville; and WHEREAS, the Old Home Days event is a Jolly Boys fundraising event for all the community support that the Jolly Boys of Williamsville provide, such as youth support, scholarship awards, etc.; and WHEREAS, the event draws village residents, town residents and others from the surrounding communities; NOW THEREFORE BE IT RESOLVED, that the Mayor of Williamsville is hereby authorized to sign the Memorandum of Understanding with the Jolly Boys as it relates to the Old Home Days event.