City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York January 11, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting December 14 , 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2020-2021 Glen Park Fund Budget Transfers 3.) Authorize 2020-2021 General Fund Budget Amendments 4.) Authorize 2020-2021 Glen Park Fund Budget Amendments 5.) Authorize payroll and Vouchers from 12/07/2020 to 1/08/2021 6.) Approve Amendment for Voucher totals covering 10/21/2020 – 11/03/2020 7.) Appointment of the role of Refuse Officer 8.) Approve the Volunteer Firefighters Service Award Program List B. Deputy Mayor Piazza- Report and Resolution(s) 1.) Approve Standard Day and Service Credit for NYS Retirement System 2.) Authorize Mayor to execute Fire Protection contracts with the Town of Amherst for 2021 C. Trustee Etu– Report and Resolution(s) D. Trustee Yates – Report and Resolution(s) E. Trustee Torre– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Diversity Committee A State of Emergency is in effect in the Village of Williamsville through Wednesday, February 10, 2021. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Anyone entering Village Hall must be wearing a mask, covering both their nose and mouth. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com January 2021 For Village information, news & events. 25 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville February 2021 8 Village Board regular meeting at 7:30pm 22 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-8163-1001-0000 (Trash Pickup/Personal Services-overtime) $181.00 001-8510-1001-0000 (Community Beautification/Personal Services-Overtime) $299.00 From: 001-7550-1001-0000 (Celebrations/Personal Services-Overtime) $480.00 To: 001-1210-4020-0000 (Mayor/Postage) $ 1.00 From: 001-1210-4010-0000 (Mayor/Office Supplies) $ 1.00 To: 001-1410-4110-0000 (Village Clerk/Service Contracts) $308.00 From: 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $308.00 To: 001-1620-4071-0000 (Buildings/Sewer Charges) $231.00 From: 001-1620-4070-0000 (Buildings/Utilities) $231.00 To: 001-1640-4450-0000 (Central Garage/Miscellaneous) $ 90.00 From: 001-1640-4260-0000 (Central Garage/Maintenance supplies) $ 90.00 To: 001-3410-4160-3409 (Fire Protection/Truck Expense Chiefs 9 Truck) $ 10.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 10.00 To: 001-3620-2010-0000 (Safety Inspection/Computer Software) $ 33.00 001-3620-4450-0000 (Safety Inspection/Miscellaneous) $275.00 From: 001-3620-4020-0000 (Safety Inspection/Postage) $308.00 To: 001-5110-4000-0000 (Street Maintenance/Seasonal Help) $2613.00 From: 001-5110-1000-0000 (Street Maintenance/Personal Services) $2613.00 To: 001-5110-4161-0901 (Street Maintenance/Repairs-2020 Chevy Tahoe) $10.00 001-5110-4161-0902 (Street Maintenance/Repairs 2002 Int’l Dump) $60.00 001-5110-4161-0908 (Street Maintenance/Repairs 2011 Chevy Silverado) $402.00 001-5110-4161-0916 (Street Maintenance/Repairs 2012 Chevy 2500 HD) $4788.00 001-5110-4161-0926 (Street Maintenance/Repairs 2012 Chevy Tahoe) $22.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs Equipment) $5282.00 To: 001-5110-4161-0902 (Street Maintenance/Repairs 2002 Int’l dump w/Plow Frame $ 49.00 001-5110-4161-0904 (Street Maintenance/Repairs 2005 Freight Liner) $1364.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs Equipment) $1413.00 To: 001-7110-2000-0000 (Parks/Equipment) $5575.00 001-7110-2010-0000 (Parks/Capital Equipment) $32,557.00 From: 001-7110-2010-0000 (Parks/Capital Reserve-Parks) $38,132.00 To: 001-7110-4071-0000 (Parks-Sewer Charges) $17.00 From: 001-7110-4070-0000 (Parks-Utilities) $17.00 To: 001-8010-4030-0000 (Zoning/Printing/Advertising) $117.00 From: 001-1410-4030-0000 (Village Clerk/Printing/Advertising) $117.00 To: 001-8510-2000-0000 (Community Beautification/Equipment) $613.00 001-8510-4450-0000 (Community Beautification/Miscellaneous) $23.00 From: 001-8510-4340-0000 (Community Beautification/Plants) $636.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2020-2021 fiscal year. To: 009-7141-1001-0000 (Glen Park/Personal Services-Overtime) $38.00 From: 009-7141-1000-0000 (Glen Park/Personal Services) $38.00 To: 009-7141-4450-0000 (Glen Park/Miscellaneous) $200.00 From: 009-7141-4352-0000 (Glen Park/Maintenance) $200.00 ROGERS #3 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for use of the Fire Department’s Capital Reserve fund for purchase of 2020 Ford Expedition to be known as Rescue 4. Increase: 001-0001-0599-0000 (Appropriated Surplus) $47,395.00 Increase: 001-3410-2010-0000 (Fire Protection/Major Equipment) $47,395.00 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for DPW Capital Reserve funds used to purchase a new dump body for vehicle #$905. Increase: 001-0001-0599-0000 (Appropriated Surplus) $34,213.00 Increase: 001-5110-2000-0000 (Street Maintenance/Equipment) $34,213.00 RESOLVED, that the following budget aendment is hereby made in the General Fund for the 2020- 2021 fiscal year, to account for CHIPS, Pave-NY and EWR funds received from NYS. Increase: 001-0001-3501-0000 (Consolidated Highway Aid-CHIPS) $10,805.00 Increase: 001-9950-9000-0000 (Transfer to Capital) $10,805.00 ROGERS #4 RESOLVED, that the following budget amendment is hereby made in the Glen Park Fund for the 2020-2021 fiscal year, to account for revenue received for pavers. Increase: 009-0009-2773-0000 (Memorials-Pavers/Benches/Trees) $260.00 Increase: 009-7141-4490-0000 (Memorials/Pavers/Benches/Trees) $260.00 ROGERS #5 RESOLVED, that payroll and vouchers in the amount of $380,289.75 covering the period from 12/07/2020 – 1/08/2021 are hereby approved as follows: Payroll covering- 12/07/2020 – 12/20/2020: $40,484.29 Payroll covering- 12/20/2020 – 1/03/2021: $38,978.10 Vouchers covering- 12/09/2020 – 12/22/2020: General Fund $36,823.54 Water Fund $0.00 Sewer Fund $664.78 Glen Park Fund $498.21 Trust & Agency Fund $14,522.87 Debt Service $10,765.63 Community Development $0.00 Capital Fund _ $70,599.87 $133,874.90 Vouchers covering- 12/23/2020 – 1/08/2021: General Fund $87,517.08 Water Fund $0.00 Sewer Fund $2,042.52 Glen Park Fund $2.07 Trust & Agency Fund $13,864.79 Debt Service $61,812.50 Community Development $0.00 Capital Fund _ $1,713.50 $166,952.46 GRAND TOTAL: $380,289.75 ROGERS #6 RESOLVED, to amend the totals for the vouchers covering 10/21/2020 – 11/03/2020: Vouchers covering- 10/21/2020 – 11/03/2020: General Fund $132,542.60 Water Fund $0.00 Sewer Fund $381,081.32 Glen Park Fund $1,248.76 Trust & Agency Fund $2,287.30 Debt Service $0.00 Community Development $0.00 Capital Fund _$164,805.00 $681,964.98 ROGERS #7 RESOLVED, that the role of Refuse Officer will be fulfilled by the Code Enforcement Officer ROGERS #8 RESOLVED, that the Village Board of Trustees hereby approve the Volunteer Firefighters Service Award Program List of all 2020 active volunteer firefighters for the Village of Williamsville and hereby authorizes the Mayor and the Village Board to sign the authorization for Penflex, Inc. to use the data submitted for the 2020 records. PIAZZA #1 RESOLVED, that the Village of Williamsville hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities: Title Standard Name Current Term Participates in Record of Work Day Begins/Ends Employer’s Activities Time Keeping Result System (Y/N) Elected Appointed Acting Village 6 Walter Pacer 7/6/20 – 7/5/21 N 0.57 Justice Village Thomas E. 6 7/6/20 – 7/5/21 N 1.2 Prosecutor, P/T Webb, Jr. PIAZZA #2 RESOLVED, that the Mayor is hereby authorized to execute, on behalf of the Village of Williamsville, contracts with the Town of Amherst and Williamsville Fire Department/Hutchinson Hose Company, for fire protection for the year 2021 in the following districts: Autumn Harvest District #1 Lamm Post District #2 Lehn Springs District #3 Mill Street District #4 Park Club Lane District #15 Williamsville - Sheridan District #16