City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York April 12, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting March 22, 2021 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2020-2021 Budget Amendment General Fund 3.) Authorize 2020-2021 Budget Amendment General Fund 4.) Authorize 2020-2021 Budget Amendment General Fund 5.) Authorize 2020-2021 Budget Amendment General Fund 6.) Authorize payroll and vouchers from 3/15/2021 to 4/6/2021 7.) Approve 2021-2022 Village Budget 8.) Declare DPW Equipment as surplus 9.) Approve additional Engineering Fees B. Deputy Mayor Piazza- Report and Resolution(s) C. Trustee Etu– Report and Resolution(s) D. Trustee Torre – Report and Resolution(s) E. Trustee Sherman– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE SHERMAN: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Cultural Conversations Committee A State of Emergency is in effect in the Village of Williamsville through Tuesday, May 11, 2021. Village Hall is currently open daily from 8:00am-4:00pm. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Anyone entering Village Hall must be wearing a mask, covering both their nose and mouth. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com April 2021 For Village information, news & events. 26 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville May 2021 10 Village Board regular meeting at 7:30pm 24 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-3410-4160-3492 (Fire Protection/Truck Expense 9-2 Vehicle) $ 28.00 001-3410-4160-3491 (Fire Protection/Truck Expense 9-1 Vehicle) $ 300.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 328 .00 To: 001-3410-2030-0000 (Fire Protection/Radio Equipment) $ 285.00 From: 001-3410-4161-0000 (Fire Protection/Small Engine Repairs) $ 285.00 To: 001-3410-2010-0000 (Fire Protection/Major Equipment) $ 500.00 From: 001-3410-2060-0000 (Fire Protection/Computer Equipment) $ 500.00 ROGERS #2 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2020-2021 fiscal year, to account for the sale of the 2008 Ford Expedition/Rescue 4; Proceeds to be used towards the purchase of 2020 Rescue 4 (sold 12/29/2020 to Chaffee-Sardinia Fire Company). Increase: 001-0001-2665-0000 (Sale of Equipment) $15,000.00 Increase: 001-3410-2010-0000 (Fire Protection/Major Equipment) $15,000.00 ROGERS #3 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2020-2021 fiscal year, to account for the use of the Fire Departments Capital Reserve fund for purchase of 2020 Ford Expedition to be known as Rescue 4 Increase: 001-0001-0599-0000 (Appropriated Surplus) $32,395.00 Increase: 001-3410-2010-0000 (Fire Protection/Major Equipment) $32,395.00 ROGERS #4 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2020-2021 fiscal year, to account for the use of Fire Department Capital Reserve Fund for purchase of additional Equipment installed on 2020 Rescue 4. Increase: 001-0001-0599-0000 (Appropriated Supplies) $22,157.00 Increase: 001-3410-2010-0000 (Fire Protection/Major Equipment) $22,157.00 ROGERS #5 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2020-2021 fiscal year, to account for the CARES funding that the Village received in October 2020 Increase: 001-0001-3089-0000 (State Aid-Other) $36,381.00 Increase: 001-1110-4010-0000 (Village Justices/Office Supplies) $ 248.00 001-1410-2000-0000 (Village Clerk/Equipment) $ 2,888.00 001-1410-4010-0000 (Village Clerk/Office Supplies) $ 1,074.00 001-1410-4030-0000 (Village Clerk/Printing & Advertising) $ 6,955.00 001-1420-4620-0000 (Law/Attorney/Opinions) $ 1,972.00 001-1620-2000-0000 (Buildings/Equipment) $ 4,659.00 001-1620-4260-0000 (Buildings/Maintenance Supplies) $ 393.00 001-1620-4450-0000 (Miscellaneous) $ 2,000.00 001-1640-4260-0000 (Central Garage/Maintenance Supplies) $ 682.00 001-3310-4231-0000 (Traffic Control/Signs-Maintenance) $ 879.00 001-3410-2020-0000 (Fire Protection/Expendable Equipment) $ 360.00 001-3410-2050-0000 (Fire Protection/Turnout Gear) $ 96.00 001-3410-4010-0000 (Fire Protection/Office Supplies) $ 31.00 001-3410-4280-0000 (Fire Protection/EMS Supplies) $ 1,056.00 001-3410-4470-0000 (Fire Protection/Building Maintenance) $ 268.00 001-3410-4471-0000 (Fire Protection/Building Repairs) $ 200.00 001-3410-4610-0000 (Health & Welfare) $ 500.00 001-3620-2000-0000 (Safety Inspection/Equipment) $ 1,346.00 001-3620-4010-0000 (Safety Inspection/Office Supplies) $ 68.00 001-5010-4010-0000 (Street Administration/Office Supplies) $ 136.00 001-5110-4605-0000 (Street Maintenance/Safety Clothing/Accessories) $ 1,268.00 001-6410-4111-0000 (Publicity/Web Site) $ 225.00 001-9050-8000-0000 (Unemployment Insurance) $ 9,077.00 ROGERS #6 RESOLVED, that payroll and vouchers in the amount of $188,914.81 covering the period from 3/15/2021 – 4/6/2021 are hereby approved as follows: PAYROLL COVERING - 3/1/2021-3/14/2021 $ 40,410.49 VOUCHERS COVERING- 3/3/2021-3/16/2021 GENERAL FUND- $ 129,567.97 WATER FUND- $ 0.00 SEWER FUND- $ 972.56 GLEN PARK FUND- $ 1, 035.25 TRUST & AGENCY FUND- $ 12,485.04 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 4,443.50 $ 148,504.32 GRAND TOTAL: $ 188,914.81 ROGERS #7 WHEREAS, the Tentative Budget for the 2021-2022 fiscal year has been duly represented to the Village Board by the Budget Officer and a duly advertised public hearing has been held thereon; NOW, THEREFORE, BE IT RESOLVED, pursuant to Section 5-508(4) of Village Law, that the said tentative budget and the salaries and wages as stated in the Salary Schedule are hereby adopted for the Village of Williamsville for the 2021-2022 fiscal year, as follows:  General Fund $4.4881 per $1,000 of assessed value at 100% equalization  Water Fund $1.87 surcharge  Sewer Fund $0.5990 per $1,000 of assessed value $5.8096 per 1,000 gallons of water consumed  Glen Park Fund  Debt Service Fund ROGERS #8 RESOLVED, that the following Department of Public Works (DPW) equipment is hereby declared surplus, to be sold via auction: Asset # Description Date Acquired Original Cost Book Value 925 Wacker Mini Loader 07/02/2013 $46,514.00 $14,342.00 790 2010 Ford F350XL 02/01/2010 $22,913.85 $0.00 792 Plow for Ford P-U 02/02/2010 $ 3,657.00 $0.00 869 2012 Chevy Tahoe 05/30/2012 $26,594.70 $0.00 BE IT FURTHER RESOLVED that the DPW General Crew Chief is hereby authorized to advertise the equipment listed above for sale by auction. ROGERS #9 RESOLVED, that the proposed increase from Wm. Schutt & Associates, PC, the Village’s Engineer of Record, for additional engineering services related to the 3-WAY CROSSWALK at S. Cayuga Road and Milton Street, is hereby approved in the amount of $5,400.00. PIAZZA #1 ETU #1 TORRE #1 SHERMAN #1